Step 3: Admission process for incoming students
Step 3 involves the admission process for exchange students – from the submitted application to the start of the semester.
Processing submitted applications
When the application period has closed, the relevant administrator is responsible for making sure that the received applications are correct. Incomplete applications can be complemented by you in your capacity as the system administrator.
Admission to courses
LINK is constructed to handle electronic course requests. When the application period is closed, the staff member responsible for the call will send a message through LINK to the teaching/administrative staff responsible for reviewing student qualifications and admitting students to courses. As an administrator, you can follow the process and see which of your students are deemed qualified and if they can be admitted. Should a student need to change a course, you can revise the student's application and send an email to the course director. Once the student has been admitted to the number of courses sufficient for enrolment at Lund University, you can mark the student's entire application as admitted, and proceed with the process.
Letter of acceptance
The Letter of Acceptance (LoA) confirms that the student is officially admitted to exchange studies at Lund University. This is an official decision that, apart from admission to LU, is needed to apply for a residence permit, gain access to Studentlund, and for scholarship applications and insurance in the home country etc.
When the letter of acceptance has been sent, the University as a public authority is responsible for ensuring that the student's study needs are met in accordance with the agreement with the partner university. The letter of acceptance should be sent no later than November for studies starting in January and no later than May for studies starting in August. Remember that the letter of acceptance may need to be sent earlier if the student will need to apply for a residence permit or visa.
The electronic letter of acceptance is sent directly to the student through LINK and this is considered valid when the student applies for a visa or residence permit for studies in Sweden. The administrative officer at Student Experience and Mobility will send a list of all admitted students to the Swedish Migration Board to facilitate the process.
Ladok identity and account details for logging into the Student Portal and student email (StiL)
In connection with the student being admitted in LINK and receiving the letter of acceptance, information will be generated that forms the base on which the Ladok identity is created. Admitted students will be exported from LINK and sent to Ladok for registration by administrators at Student Experience and Mobility at the External Relations division. The exporting date is usually in early November/May. The exact dates will be announced by External Relations.
When the student has been registered in Ladok, a StiL account will be created, which is an electronic student account that includes a student email address and gives access to the Student Portal, Live@Lund and several other systems within the University. Log-in information will be sent to the email address provided by the student in the application.
Pre-arrival information contains practical information before arriving at Lund University. The information that is sent out is put together by the International Desk each semester.
Is there any information that you are missing from the pre-arrival document?
Please contact Ida Thelander ida.thelander [at] er.lu.se at External Relations, telephone +46 46 222 31 37.
Residence permits and visas
Admitted students with non-EU/EEA citizenships are required to have a residence permit for staying in Sweden for more than three months. Students from some countries also need visas. When the student receives the letter of acceptance, he/she can apply for a residence permit on the Swedish Migration Agency website. It is also possible to apply for a residence permit at the nearest Swedish embassy.
Kammarkollegiet insurance “Student IN”
All incoming exchange students are covered by the Kammarkollegiet insurance “Student IN” and are guaranteed insurance starting two weeks prior to the start of the semester and lasting until two weeks after the end of the semester, in accordance with the letter of acceptance (LoA). The student will not automatically receive a separate certificate of insurance, but it can be issued upon request. A template for the certificate can be found in LU Box.
LINK Mobility Support
+46 46 222 70 76
or +46 46 222 31 37
linkmobilitysupport [at] er.lu.se
Student insurance manager
+46 72 225 58 88
isabelle.jonsson [at] er.lu.se
LU Box Support for international officers
Marie Herner Hällström
marie.herner_hallstrom [at] er.lu.se
+46 46 222 03 47