Step 4: Processing students who have arrived at LU
Step 4 involves processing students who have arrived at Lund University up until they are awarded their grades after completing their studies.
Arrival Day and Orientation Programme
Arrival Day is the day when all international students are encouraged to arrive because then they will be offered some extra services, e.g. being escorted from Copenhagen Airport (Kastrup) to the Central Station in Lund , through the Arrival Day venue and finally to their student accommodation. Arrival Day is organised by External Relations, and usually held at the AF building. The dates vary, but it usually takes place 10 days before the start of the course in August/January. The exact date will be announced by External Relations. On Arrival Day, students will receive a welcome package containing the Student Guide, schedule for the Orientation Programme, a map, and more.
Coordinator Day – reviewing the study plan
The Orientation Programme includes a Coordinator Day when the student will meet with the administrator to review their study plans and see which courses the student is admitted to or on a waiting list for and to receive information about the specific faculty and department. The administrator is the person who signed the student’s letter of acceptance.
SA06 – Enter exemptions from admission requirements in Ladok
Exchange students are generally never formally qualified for courses at Lund University. Instead, the course director evaluates whether the student has the necessary prior knowledge to successfully complete the course. If this is the case, the administrator is responsible for ensuring that exemptions from admission requirements are entered in Ladok, under function SA06 Enrolment of Exchange Students.
The following courses are customised for exchange students and do not need an exemption from admission requirements:
- SUSA – Introductory Swedish Language Course
- SVE – Continued Swedish Language Course
- SAS – Special Area Studies
Formal admission to courses in Ladok is done by the department where the course is held, in connection with the start of the course.
Contact the Student Records Office if you have any questions.
Transcript of records
The administrator is responsible for ensuring that the student receives their transcript of records after completing their studies. The transcript is printed from Ladok, function UT20. The following active choices need to be made when printing:
- it shall be printed in English
- with the University’s logo (English version)
- include all completed courses
- include a note about the grading scales
The transcript shall be signed by the administrator and stamped. Different faculties have different procedures regarding whether the transcript shall be sent directly to the student or to the administrator at the partner university.