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FAQ - LUCRIS

Here are some frequently asked questions about LUCRIS . Missing a question / answer? Please to contact our servicedesk [at] lu.se (subject: LUCRIS%20FAQ) (support).

General questions

Why do we install LUCRIS at LU?

The motivation for setting up LUCRIS is to increase the visibility for LU research, facilitate reuse and reduce the need for many parallel systems filing similar purposes.

Where will the information I enter in LUCRIS be shown?

LUCRIS is the database in which research information is registered in, the information is then displayed in the Research Portal, this will be after launch linked from lu.se. Information can also be used at local sites.

Will persons that are not researchers but still parts of the research organisation be represented in LUCRIS?

Yes, all employees will be able to log in to LUCRIS and register information. Note that only employees with a LUCAT associate with research will automatically have a public profile in the Research Portal. It will however be possible to activate any persons profile, working with research at LU, in the Research Portal, e.g. researching project coordinators, research engineers, communicators or visiting scholar. Please contact the support if you would like to make a non-researchers profile visible in the Research Portal. 

How do I change language in LUCRIS?

First time you log in to LUCRIS regestration interface you'll need to choose language (Swedish or English). If you need to change the language settings you just click on your username in the upper right corner. You will be able to choose language and Default submission language under Profile → Language settings. 

What will happen to the student papers in LUP Student Paper?

LUP Student Papers will continue to host student papers, any questions about LUP Student Papers can be directed to publicera [at] lub.lu.se.

Why are the teaching aspects not represented in LUCRIS?

Since LUCRIS was meant to be a research database only, aspects of teaching was excluded from the LUCRIS project scope. However, we know that research and some aspects of teaching often are interrelated and you can therefore describe your teaching under personal “Profile information”. 

Will “Research Equipment” included as module in LUCRIS from start?

No, but it was part of the procurement and will be included as soon as an LU policy has been made on how to make use of the module for Research equipment. For questions about this please contact the suppport. Who is authorised to add and change 'my' content?You may forward the right to add and change your information to any person with a LUCAT-id. You'll do that by adding this person as "Trusted user" in your personal settings. Your local Editor of Research Output, usually at your local library, will also have access and be able to make your Research output public. Publications may also be automatically added to LUCRIS in the imports of publications that is carried out every month from e.g. PubMed and Web of Science. (Internal) cowriters/ participants on publications and projects may edit and add information. You will be notified by email in when someone adds information in your name, with an invitation to check the descriptions and add more information.There may also be other persons in your organisations, e.g. webmasters, who have access to your personal profile information due to local policies.

Where can I find information about LUCRIS and PURE (the software) and its basic features?

Manuals and shorter guidelines to LUCRIS are available at the Support-page here at the Staff pages. You'll also find a comprehensive manual including tutorials for personal users by logging in to LUCRIS and then select the manual option under "Help and support" in the lower right hand corner.

How do I add a CV to my profile in the Research Portal?

  • Add an new CV by clicking the ’+’ that appears when you hover the Curricula Vitae module in LUCRIS:
  • Choose a CV-format.

Private – CV is not visiable at the Research Portal
Public – visiable at the Research Portal
Highlighted CV – Highlighted content will be available as part of your personal profile in the public web portal

  • Add relevant content.
  • Edit the CV and svae in diffrent formats (such as Word or PDF).

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Research profile

What’s the connection between LUCRIS and ORCID?

It will be possible, in a later update, for you as a researcher to connect your ORCID to your LUCAT profile. If you don’t have an ORCID yet, you will be able to create a new ID and link it to your LUCAT.  Your ORCID will then automatically be imported to your profile in LUCRIS, all registered research output will then contain your ORCID in it’s metadata which will also be transferred to the Swedish national database SwePub. Later in the spring of 2017 there will be a function in LUCRIS that allows you to export your publications from LUCRIS your ORCID account.

I'm guest researcher at LU for two years. Why should I bother to contribute to LUCRIS?

All Research Output published while affiliated at Lund University should be entered in LUCRIS. LU is also proud to include your other activities here in our collective track record. When/if you leave us LUCRIS will make it easy for you to extract your subset of the metadata in standard format for insertion in other systems. 

Why can you register your nationality in LUCRIS?

It is a voluntary field used in some parts of LU because of certain external reporting requirements. From a system perspective you do not need choose a nationally and there also is a ‘not specified’-alternative. Nationality will not be displayed at the Research portal. 

Can the system deal with publications I’ve published under a former/ other names?

Yes! You can add alternative names in your profile, please click "Edit profile" and enter the names under "Add name variant".

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Research output

If I miss a relevant research output type or other feature, how can I recommend new ones?

Please contact our support if you need help to identify relevant Research Output type for your material. If you would like to recommend a new/other output type please contact our LUCRIS support. 

If I add a new publication in LUCRIS when will the information be visible at on the Research portal and my personal web page?

LUCRIS registration interface and the research portal will be updated within seconds from the time it's been validated. Please note that all Research Output must be validated by a local editor of Research Output before it's made public, in order to get in touch with your local editor please contact the support. Your local webmaster will be able to answer questions about any possible connections used between LUCRIS and your local webpage. 

I have records in RefWorks/EndNote - can I import these into LUCRIS or the other way around: can I export publication from LUCRIS to a reference management software?

Import to LUCRIS: You can import data from RefWorks/EndNote or other software in e.g. Bibtex or RIS-format in to LUCRIS by choosing the relevant format under Research output and "Import from file".

Export from LUCRIS: You can export publications from LUCRIS and save them in Bibtex or RIS-format.

 

Re -validate - change information in an already published post ?

If you change / add information (such as a file or change publication status from In -press to Published), your post will be send for " Re - validation" to your local reviewers. When reviewers done their validation of the post, the changes  will be visible in the research portal.

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Research groups / Research projects

What’s the difference between a research group and a research project?

Research groups in LUCRIS represent how we are organized internally at LU. PROJECTS in LUCRIS represent the research conducted at LU. 

How are research groups and projects added?

Research groups are added in one of the following two ways:
  1. The research team is created in LUCAT by the Faculty Administrator in LUCAT (according to local practice).
  2. By sending a request to the LUCRIS Support (researcher cannot update the data themselves). This applies if the research group should not be in LUCAT or has several “mother-units”.
 Research groups that are added to LUCAT, should be administered via LUCAT (since they are synchronized automatically in Pure). Research groups that are added directly into LUCRIS, should be administered via LUCRIS (updates are added as requests to the LUCRIS support). The name of the research group should be self-explanatory. If you as a research group leader wish your name to be included in the research group name, this information should be added at the end of the name in parentheses, e.g. Lasers and superpowers (Johan Svensson). When members of the research group add other materials in LUCRIS, such as a publication, the researcher can specify if the added material is related to the research group. NB! Research groups can only contain internal people. If researchers want to indicate that there are external people in the group, this is done in the description field. Projects in LUCRIS are added and administered by the researchers themselves, e.g. by the project manager. Participants in the project can create relations to funding for a project (by linking to the respective contract from the "Awards" module), but also other research information; such as project participants, publications, activities, other projects, etc. It is wise to internally decide who should have the main responsibility for project information for each individual project. Both internal and external persons can be linked to a project. NB! External persons need to be notified according to PUL-legislation before being added. 

Who decides which research groups that should be in LUCRIS?

LUCRIS-management will hold a discussion on this in the autumn 2016. Initially it’s up to the faculties/departments to decide which research groups should be added to LUCRIS. The faculty/department can either leave the decision to the researcher or have a general policy for the procedures. Research groups in LUCAT are always registered and synched to LUCRIS. 

Who decides which projects will be in LUCRIS?

According to common LU practice, all externally funded research projects and thesis projects shall be represented in LUCRIS. Other projects may be added according to local practice. One or more funders/contracts can be connected to the project by the Award module. 

There is a project type called "Network" in LUCRIS. When should it be used?

There are certain types of projects that resemble organizational units, but still don’t fit naturally in the internal organizational structure. It may for example apply to national research structures or informal internal groupings. For those kind of projects the type “Network” can be used. 

If I am not sure how to add a project?

Ask anyone working with LUCRIS locally, or submit a request to the LUCRIS Support. 

I am part of an international network or organization, but it seems a little excessive to create a project of the network type of it. Is there any other way to just state that I am a part of it?

Then you can add it as an activity of the "External academic engagement" - "Membership of external research organization" / "Participation in external research / research network."This can be used where the aim is not to describe the network itself, but only the person's participation. 

I have heard that you could create a project directly from a contract. Why can’t I do this?

It is meant to work like that, but the functionality is not yet in place. In the meantime, projects must first be created manually and, thereafter, contracts/awards can be tied to them. 

Which research groups and projects will be included in LUCRIS from the start?

At start 2016-04-11 the following research groups will be in LUCRIS:
  1. All research groups from LUCAT
  2. All research groups from LUP and HT's research database (with the related publications). These research groups will have the suffix "lup-obsolete" and will be cleaned during April-June. They will not be publicly visible during this period.
 At start 2016-04-11 the following research projects will be in LUCRIS:
  1. Projects from LUP (with related publications). Not publicly visible.
  2. Projects from HT's research database (with the related publications). Publicly visible.
 

Where do the contracts (Awards) in LUCRIS come from and what to do if any of my Contract/Awards is missing or carrying wrong information?

Contracts/Awards in LUCRIS have been migrated from LU's former contract database eKontrakt (closed 2016-01-22). About 2% of the contracts in eKontrakt could not be transferred to LUCRIS, mainly contracts linked to persons who don’t work at LU anymore. As of 2016-01-01 contracts are handled in a new way at LU. The information is registered by a central function in both w3d3 and LUCRIS. The local administrator at your department (responsible for handling contracts - often an economist or another administrator) sends the contracts/awards to the central function.Contracts received during the period after 2016-01-22 will be added gradually and the goal is to have a complete contract/award list in LUCRIS at the end of August 2016.Do you miss a contract/award or does it contains incorrect information, contact the LUCRIS support. 

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Page Manager:

LUCRIS Support

Contact the LUCRIS support!

e-mail: servicedesk [at] lu.se

phone: 046-222 90 00 (monday-friday 8:00-17:00)

webform: support.lu.se

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu.se

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