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System support for document registration and archiving

DFS/W3D3, Visual Arkiv and Klara are the operating systems for document registration and archive registry.

DFS/W3D3

DFS/W3D3 is used by everyone who in some way performs document registration. Registrar and administrator are common roles in the system.

A self-study course in administration is available through Kompetensportalen.
Log into Kompetensportalen

DFS/W3D3 is the Lund University-wide support system for document registration. DFS is Lund University’s abbreviation for Document Flow Systems. DFS/W3D3 is a web application and you need an internet connection to be able to access your cases, documents, files, workflow and more. This allows you to just as easily work in the office as at home, at a conference, or somewhere else in the world.
Log into DFS/W3D3 (in Swedish)

For the registering of research funding and commission agreements there are specific central routines.

Information about registering of research funding and commission agreements, in Swedish

Since the turn of the year 2014/2015, W3D3 serves as a digital transitional archive. That is, you do not need to print the original documents drawn up or received in a digital format when you close a case in W3D3. These documents can remain in the system pending final archiving in an electronic archive.
Training in document registration systems

Visual Arkiv

Mainly used by the University Archives. Temporary access privileges can be awarded when large volumes are to be registered.

Visual Arkiv is Lund University’s system for making an archive registry. This system produces written archive registrations and labels for archive boxes. Through Visual Arkiv the archive is registered in accordance with the general archive schedule (documents drawn up after the termination of the former archiving system, 31 December 2013, shall be listed in Visual Arkiv for the time being).

Klara

Only used by the University Archives.

Klara is Lund University’s new system for archive registrations in accordance with the activity-based classification structure (RAFS 2008:2). The system was introduced 1 January 2014.

Page Manager:

Contact

Bodil Danielsson
+46 46 222 71 36
bodil.danielsson [at] legal.lu.se

Support:
Servicedesk
29000
servicedesk [at] lu.se

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu.se

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