The project is based on the wishes and organisational requirements of the faculties, as well as the need for better premises, system support and disability support that were highlighted during the feasibility study.

The project will result in streamlined examination management for the entire University, with university-wide guidelines for invigilated examinations, better conditions for digital examination formats and pooled competence to improve the quality of invigilated exams.

The objectives are to meet the increased need for places to conduct digital examinations, and to prepare and implement university-wide coordinated examination management with unified guidelines and a unified process. Focus is also on building up a new examination division, as well as an invigilator pool. With these measures, the hope is to create a more cost-effective and long-term solution.

Part one of the ‘Coordinated examination service’ project is scheduled to run from 1 May 2022 to 30 April 2024.

Aside from the aims outlined above, these coordinated solutions will free up premises across the faculties, as well as lighten the workload for administrators, teaching staff and directors of studies. Another ambition is that the University will better be able to meet the needs of students with diverse types of functional impairment by providing specially adapted premises.
Many Swedish higher education institutions already have coordinated examination management.

Situation analysis

The feasibility study carried out a situation analysis, which estimated that there are currently about 680 temporarily employed examination invigilators. It also estimated that between 30,000 and 48,000 hours are spent every year on examination administration at the University. 5,500 examinations are held in different premises, of which half in the University examination halls. At peak times, up to 3000 students can be sitting exams on the same day.