Before booking a trip, you must always assess if the trip can be replaced by digital meetings. If travel must take place, it shall be planned so the environmental impact is limited.
Managers are responsible for ensuring regulations are followed
Travel must be approved by the line manager who is also responsible for assessing the environmental impact and cost efficiency when choosing the mode of transport. For domestic travel, trains should be the first option; flights may be considered if the time saved is at least two hours on both the outbound and inbound journeys (including connecting transport and waiting times). The Swedish Environmental Protection Agency has analysed travel at Swedish universities in kilos of carbon dioxide per employee between 2011-2017, ranking Lund University as 11th out of 29 for the highest proportion of carbon dioxide emissions.
Travel must be booked via the procured travel agency
The Swedish Public Procurement Act must be followed and all travel must be booked via the procured supplier (currently Egencia). It is not permitted to book travel elsewhere.
Any kind of bonus provided by a flight, hotel, train, or rental car supplier etc. in connection with business travel shall be passed on to the University and can only be used during the business trip or other business trips. The possibility of earning bonus points must not influence the choice of travel supplier.
Choose public transport rather than taxis; this also applies to travel to and from train stations and airports. Cars shall be used restrictively for financial, environmental and safety reasons.