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Practical tips regarding the coronavirus outbreak

Below are some practical tips on how to avoid being infected and manage work during the coronavirus outbreak.

What can I do to avoid infection?

    The Swedish Public Health Agency advises:

    • Wash your hands often with soap and warm water, before meals, when handling food and after going to the toilet. Hand sanitiser is an alternative if it is not possible to wash your hands.
    • Avoid touching your face or eyes, and avoid close contact with people who are ill.
    • Cough and sneeze into your elbow or into a paper tissue, you then prevent the infection from spreading in your surroundings or contaminating your hands.
    • Stay at home when you are ill to avoid infecting people on the bus, at work or when you are near others.
    • Avoid greeting people with a handshake or hug.

    Be prepared!


    Tips for working from home


    Create a healthy work environment at home:

    • Try to maintain your routines or create new ones that suit the situation – it helps you physically by sending calm and secure signals to yourself.
    • Think flexibly, often our home environment is not adapted for sedentary office work. Vary sedentary postures and take short breaks.
    • Use Pausit, our pause program, which is available for download.Keep in contact with your workplace and colleagues via telephone or digital channels.
    • Digital coffee breaks are an option.
    • Try to get outdoors and get some daylight and daily exercise (if you are not ill).
    • If you feel worried, don’t be alone with your thoughts. Get together with people you feel secure with. Try to find a balance between talking about your worries and talking about other things in order to distract you from your thoughts.
    • Limit your news flow and keep to reliable sources.

    And remember – this will pass!


    Hold digital meeting

    Instead of travelling, hold digital meetings. There are different solutions for this, e.g. Teams for which everyone has a licence.

    Read more about digital meetings.


    Online teaching

    There is support in Canvas on how to switch from campus-based teaching to online teaching, read more.

    The Division for Higher Education Development provides information about options for switching to online teaching, read more.

    The Swedish Higher Education Authority (UKÄ) has changes the application of its rules in connection with the coronavirus outbreak. For example, urgent changes to forms of examination are permitted and changes to syllabi can be made at a later date. Examinations may, in the worst case, need to be postponed or cancelled.
    UKÄ also permits urgent changes to degree programmes. The transition to online teaching may in certain cases mean that the order of programme courses needs to be reversed or changed. Read more on UKÄ’s changed application of its rules in connection with the coronavirus outbreak.


    Conducting thesis defences remotely

    On 17 March 2020, the University decided to switch to distance education and assessment as of 18 March 2020. This also applies to defences of doctoral theses.

    Due to the coronavirus outbreak, the Swedish Higher Education Authority (UKÄ) has stated that it does not consider that there are any legal obstacles to doctoral students, examining committees and other participants in a thesis defence attending remotely via a link. UKÄ has also stated that they consider the requirement for public access can be met by the public being given the opportunity to follow the thesis defence via a link using a computer.  

    The University should also provide a venue where the public can follow the thesis defence using a digital solution. However, the Swedish Public Health Agency’s recommendations on social contacts are also to be taken into account. Read more about the practical aspects of organising this under FAQs for staff.

    LU conference can record lectures and make them available on demand or stream events live, connecting participants from abroad in a variety of ways. Contact LU Conferences for more information at bokning [at] service [dot] lu [dot] se.


    Protect information and data


    Risks and threats to our information security are increasing due to the coronavirus  and working from home. Below are LU’s recommendations:

    • Only use tools and communication channels that are authorised or at the disposal of LU.
    • Use the VPN solution when you connect for distance work.
    • Use your LU mail account for work-related email.
    • Be particularly vigilant concerning false emails or text messages that purport to be news or information about the coronavirus. Cybercriminals know that the chances of successful phishing are greater when it concerns sensitive subjects.
    • Protect physical access to your computer. Do not leave the computer logged in while it is unattended and ensure that particularly sensitive information is not visible on your screens to unauthorised persons.
    • LU’s rules and regulations also apply to distance working and working from home.

    For IT-related matters contact, as usual, Servicedesk [at] lu [dot] se or informationssakerhet [at] lu [dot] se


    Make yourself contactable!

    All staff and students are encouraged to provide their mobile telephone number in Passport. We can then send text messages to you if we need to.   

    1. Go to the account management portal Passport
    2. Log in as “User”
    3. Select “Verification of contact information”
    4. Follow the instructions.

    To bear in mind about gatherings

    The Government announced that it is to ban all public gatherings involving more than 50 people from Sunday 29 March. The University have decided (30 March) until further notice not to organise meetings, conferences, or other gatherings with over 50 participants. The recommendations of the Swedish Public Health Agency to reduce the spread of infection in society are to be observed when organising gatherings and meetings. This applies to all activities at the University, i.e. education, research, external engagement and administration. It applies to gatherings of the University’s employees and students as well as invited guests.

    Read more at Krisinformation.se


    Respect personal integrity

    Bear in mind that information about a person’s health status is sensitive personal data. Such data is only to be processed for special purposes. Contact dataskyddsombud [at] lu [dot] se if you have any questions. We would also remind you that sensitive personal data is not to be sent via email – it is to be encrypted.


    Cleaning of premises during the coronavirus outbreak

    Facilities Services are prioritising in order to reduce the spread of infection and also provide a reasonable work environment. Facility cleaners are to prioritise  their  work according to the order in the list below:
    1.    Sensitive laboratories and clean rooms
    2.    Foyers, entrance halls and public toilets
    3.    Other toilets
    4.    Kitchenettes/kitchens
    5.    Corridors

    Facility cleaners are to focus on cleaning “contact surfaces” such as door handles, built-in chair handles and tables, where there is a considerable risk of spreading infection.

    If you have entire corridors or buildings that are empty, please contact Facility Services, so that facility cleaners can prioritise the premises that are actually being used. Email: lokalservice [at] service [dot] lu [dot] se


    Business trips or travelling in connection with studies

    • (16 March) The Swedish Foreign Ministry has decided to formally advise against all non-essential travel abroad (decided 14/3).
    • (14 March) Please note that Denmark has closed the border which means yo cannot to get to Kastrup from Sweden for international flights at the moment. Stay informed on CPH’s website.
    • Staff and students who are abroad are also urged to register on the  Swedish list at the Ministry of Foreign Affairs for updated information from the embassy: Swedish list - Sweden abroad.

    Q&A on corona

    Questions? corona [at] bygg [dot] lu [dot] se


    Sweden's news - The Local

    Keep yourself updated at Krisinformation.se (information from Swedish authorities)

    How to avoid infection?

    • avoid close contact with people who are ill 
    • wash your hands often with soap and warm water, for at least 30 seconds
    • cough and sneeze into your elbow or into a tissue
    • stay home when you are ill. Even if it is only mild symptoms.

    Make yourself contactable!

    All staff and students are encouraged to provide their mobile telephone number in Passport. We can then send text messages to you if we need to.
    1. Go to the account management portal Passport
    2. Log in as “User”
    3. Select “Verification of contact information”
    4. Follow the instructions.

    Hold digital meetings

    – instead of travelling. There are different solutions for this, e.g. Teams for which everyone has a licence.
    Read more about digital meetings

    On-line education

    There is support in Canvas on how to go from campus to online teaching, read more.
    The Division for Higher Education Development offers some support on Teach-online,read more.

    Read more practical tips

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    Telephone: +46 (0)46-222 00 00 (switchboard)
    Mailing adress: Box 117, 221 00 Lund, Sweden
    Invoice adress: Box 188, 221 00 Lund, Sweden
    Organisation number: 202100-3211

    Site manager: staffpages [at] lu [dot] se

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