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The war in Ukraine – information for Staff

Lund University is monitoring the course of events in Ukraine and the government’s management of the situation. This web page brings together information regarding the war’s impact on the University’s activities and staff. Several working groups have been set up to address issues that have arisen. The information has been continuously updated.

Latest update: 12 April 2022

Content on this page:

The University stands in Solidarity with Ukraine

Lund University is part of a universal community of higher education institutions and researchers that share academic values. We stand for academic freedom, freedom of speech and democracy. Student exchanges are extremely important for peace and democracy. The fact that we are now leaving collaborations that are based on these principles shows the serious situation that Ukraine is now facing and which by extension also threatens the University’s core values, as well as democracy and freedom.


Collaborations are suspended with immediate effect

On 2 March, the Minister for Education called on all higher education institutions in Sweden to immediately discontinue all collaborations with state institutions in Russia and Belarus.

In view of the Government’s urgent request, the University has reviewed all existing agreements with Russia and Belarus and discontinued these. In some cases, the process is not fully concluded.

The University is now working actively to receive researchers and students from Ukraine

Collaboration agreements for research

Those agreements we know of with the affected institutions in Russia and Belarus are now discontinued or are in the process of being discontinued. The University has around 20 collaboration agreements within research.

We have identified 12 EU-funded collaboration projects in which a total of 22 Russian partners are involved and in which financing comes from EU funds. In most cases the Russian share of the partnership or financing is under 5 per cent and does not have a large impact on the project’s implementation or main goals.

In a few cases, the percentage is over 10 per cent and here work is being conducted to suspend the work with the Russian partners and make changes in the consortia in order to carry on the work without Russian participation. Even if projects can be continued/concluded without participation from Russia and Belarus, it is of course tragic on a personal level when collaborations between researchers are cut short in this way and contrary to academic freedom.

Partners at Lund University follow the directives issued by the European Commission regarding the discontinuation of collaboration projects with Russia and Belarus within the EU’s framework programme.

Research Services is continuing its review and information gathering concerning how these cases are to be managed in accordance with directives for funding bodies and higher education institutions.

It takes time to go through all the research collaborations. Please get in touch if you have further questions or for some reason have not discontinued an agreement, so that we can handle the matter promptly.

If you have any questions, please contact: forskningsservice [at] fs [dot] lu [dot] se


Ongoing collaborations between researchers at the individual level may continue, but security policy aspects are to be taken into account. You can contact the Security and Environment Division for support on security assessment matters: Security.

In those cases where the organisation deems that research collaborations with Russia and Belarus are unavoidable, the issue is to be elevated to University Management level for national assessment.

Collaboration with researchers from Ukraine, Russia and Belarus

Read more about issues concerning researchers from Ukraine, Russia and Belarus: participation in conferences, publishing etc.

Q&A about researchers from Ukraine, Russia and Belarus

Swedish Research Council tasked with gathering information on support to Ukrainian researchers

The Government has now tasked the Swedish Research Council with gathering information on support that is available to researchers who leave Ukraine and come to Sweden. Swedish higher education institutions and research funding bodies have already launched a number of support initiatives. A comprehensive list of options is published on the Swedish Research Council website.

Support for researchers from Ukraine - Vetenskapsrådet (vr.se)

Funding for researchers from Ukraine

There are funding opportunities available for Ukrainian researchers who want a research position or similar in Sweden.

Funding opportunities for Ukrainian researchers

Collaboration agreements for education

There are funding opportunities available for Ukrainian researchers who want a research position or similar in Sweden.

The Government encourages Swedish higher education institutions and research funders to stop cooperating with state institutions in Russia and Belarus


Security policy aspects and information security

As a citizen, you are to consider security policy aspects, above all regarding collaborations in strategically sensitive areas, for example those with links to export control of dual-use items (DUIs). This is required to prevent strategically sensitive products from ending up in the wrong hands for military purposes or for the production of weapons of mass destruction. Information and IT security also needs to be considered, see below.

Also be aware of the risk that you may be exposed to disinformation and various forms of manipulation where the aim is to create anxiety, destabilise and access sensitive information. More information about the University’s support for security assessments will be announced in due course.

You can read more on export control under Export control | Staff Pages and Information Security.

At krisinformation.se you can find information gathered from Swedish public authorities regarding what we currently know and what you can do to manage your concerns.

Be particularly alert to cyber attacks

The IT Security Division and the Chief Information Security Officer (CISO) have warned about the increased risk of cyber attacks due to the tightened sanctions against Russia and urges all staff members to be particularly vigilant.

Phishing

Phishing is conducted through scam emails, which are sometimes very well made. They contain links that lead to fake websites which require log in, and where the password information when entered is immediately revealed to the fraudster. The fraudster then uses the password information to rapidly move further into the organisation.

  • Ask yourself if the sender and the message are reasonable; it is advisable to verify in another way if this is possible.
  • Do not click on links or open attachments in emails without first critically assessing the message.
  • If you are exposed to a scam, report it to abuse [at] lu [dot] se. Rapid reporting can help to mitigate the consequences.
  • If you have the slightest suspicion that anything suspect has occurred or that someone has gained unauthorised access to your information, change your password immediately and report the incident without delay.

Be extra mindful that more emails than usual may end up in the spam folder due to calibrations of the spam filter.

If you need support

The University offers help to students and staff who are affected. The prevailing situation is terrible and many staff members and students are worried and deeply concerned, in some cases directly and personally, by the war and human suffering we are now seeing.

The Occupational Health Service offers professional support to help staff members who are suffering from stress or mental health problems.

Contact the Occupational Health Service

The University’s Multifaith Chaplaincy offers support and gives comfort to all the University’s staff members and students, regardless of faith or conviction.

Contact the Multifaith Chaplaincy, as well as other religious bodies.

You can always contact your line manager for support and advice about how you are experiencing the situation and if it is affecting your work and health. You can also contact HR, your union organisation or health and safety organisation for support.

Health and safety representatives, health and safety committees | Staff Pages (lu.se)

Tips on how to manage anxiety

Many people are currently feeling very worried about the war in Ukraine. It is understandable and completely normal to feel concern, grief, anger and other emotions just now.

Tips on how to manage anxiety

Regarding business travel 

The travel advisory recommendations of the Swedish Ministry for Foreign Affairs (UD) apply to business travel. The current guidance is to avoid all trips to Russia, Belarus and Ukraine.

Other humanitarian initiatives

Many staff members and students are calling for humanitarian initiatives. Lund University’s overall initiatives are based on its core activities and work on reviewing existing collaborations, as well as possibilities for the University to open up the organisation more for Ukrainian students, academics and researchers.

Staff members and students who want to get involved are encouraged primarily to turn to the established organisations engaged in aid initiatives. There is of course the possibility for everyone to create local initiatives in the way that works best in the organisation to show their support and provide help.

Questions regarding the Consequences of the war in Ukraine

If you have questions on how the war in Ukraine canaffecttheUniversity,youcanemail: ukraina [at] er [dot] lu [dot] se

Illustrativ Illustration. Catrin Jacobsson.

You can make a difference

Both within and outside the University, there is great interest to help students and staff members who have been affected by the war in Ukraine.

You now have the opportunity to donate money to Lund University’s initiative: 'the Lund University support programme for students and staff affected by the situation in Ukraine'.

Send your donation marked 'Ukraine' via Swish 1230299719 or bank giro 830-6599.