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Annual leave, other leave of absence and sick leave for employees with fixed working hours

Here you can find information for employees who have fixed working hours and how this affects annual leave and other leave of absence.

If you are to work fewer than five days per week on average, i.e. you have a day off during the week; you have so-called fixed part-time working hours. To ensure salary and allowances are correct, it is important you have an updated schedule in Primula that includes the days you work and when you are not working. This means correct calculations are made automatically when you are on leave, are looking after children and so forth.

Once you have reached an agreement with your manager on the day/days you are off, your manager or immediate HR officer should inform SSC about this via their client portal. SSC then adds a new schedule that you can view under My Pages in Primula. SSC also needs information about any changes or if you stop working fixed part-time hours. You report this to SSC through the Client Portal (see right column). 

Some examples of fixed working hours:

  • Anna works 60% of full-time hours, evenly distributed over 3 days/week
  • Kurt is on a partial pension and works 80% of full-time hours, evenly distributed over 4 days/week
  • Martin is on 25% parental leave and works 4 days/week
  • Åsa is on 50% sick leave and works full-time every second week in accordance with medical advice

An employee who works part-time and who, for example, schedules their working hours primarily from Monday to Thursday and works fewer hours on Fridays is not considered to have fixed working hours.

Also remember that employees who work part-time fixed hours need to use the simple flexitime form, where the regular number of working hours is filled in manually based on the selected days of leave.

Manual flexitime form (in Swedish, PDF, 9kB, new tab)


Please contact your line manager or the human resources officer within your department/faculty or equivalent.

Contact Primula support

Primula support (in Swedish)

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