Registration of fixed part-time working hours

Standard working hours are reduced if you are scheduled to work on a day off. 

Below are examples of how many hours a part-time employee who works Wednesday-Friday (three full days) should work during a week when a non-working day falls

• on Monday or Tuesday: you work as usual (i.e. 3 days, à 8 hours = 24 hours)
• on Wednesday or Friday: you work two out of three days (i.e. 2 days, à 8 hours = 16 hours).
• on Thursday: you only work one 8-hour day as Friday will also be a non-working day (a ‘squeeze day’). 

If a non-working day or shortened day falls on a day that you are not scheduled to work, your work week (employee obligation) will not be affected.

When a shortened day falls on a day that you are working, the working hours must be reduced proportionately (by an equal share) compared to full-time employees. 

The number of hours you were scheduled to work on a particular day determines by how many hours your working day should be reduced. However, the standard working hours can only be reduced if work is scheduled on the day in question.  

Some examples:

• If you are scheduled to work 6 hours on a day when working hours have been reduced according to the agreement to 4 hours for full-time employees (half-day, i.e. 50 per cent of full-time hours), you should reduce your normal hours/working hours accordingly. This means that your normal hours/working hours for the day are reduced by 3 hours (50 per cent of 6 hours) and that you also work a half day.
• If you are scheduled to work 8 hours a day when working hours have been reduced according to the agreement to 4 hours for full-time employees, you should reduce your normal hours/working hours by 4 hours for the day in question.

If you work part-time and have a day off when there are reduced working hours, your work week (employee obligation) will not be affected.

If you work fixed part-time hours you should use the simple flexitime form to register your working hours. On the simple flexitime form, there are no issues with incorrect balances as it can be manually adjusted based on the days you work.

Each month, you need to calculate the normal hours for the month in question and fill in "Standard working hours for the month" on the form.

When you are using the simple flexitime form, remember:

• If you were scheduled to work on a day which counts as a non-working day according to the flexitime agreement (Saturdays, Sundays, public holidays, Midsummer’s Eve, Christmas Eve, New Year’s Eve as well as ‘squeeze days’) you need to reduce your working hours for that particular month accordingly. No hours should be registered for that day, but you should make a note in the “Remarks” field that it is a non-working day.
• Holidays, illness or other absences do not reduce the standard working hours. If you are absent on a day that you were scheduled to work, you must register the number of hours that you were absent in the column "Change +/" corresponding to your regular working hours that day. Also state the reason for the absence under "Remarks". Absence must of course also be registered in Primula. For example, if you are sick on a day when you would have worked 6 hours, register 6 hours under "Change +/-" and write "Sick" under "Remarks".

Download the simple flexitime form (in Swedish) on the Staff forms and templates page