Coronavirus/covid-19 – information regarding staff/PhD doctoral students

Lund University is following the Government and Public Health Authority’s recommendations regarding measures to reduce the spread of the coronavirus. Certain education has switched to take place remotely. The University is otherwise open. Staff who are able to work from home should do so, following an assessment by their line manager.

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New decision by the vice-chancellor – 18 January 2021

The tightened restrictions remain effective until further notice

On 18 December 2020, the government announced additional restrictions for the whole of Sweden, to be effective until 24 January 2021. In connection with this, the vice-chancellor decided on 21 December that all activities that do not require physical attendance on the University's premises must be carried out digitally or be adjusted in other ways until 24 January.

This decision has now been extended until further notice, to give the University the opportunity to plan its activities.

To enable staff to plan activities, the University is opting to work in line with the conditions announced in the decision on 21 December 2020 until further notice.

When it comes to study spaces and computer rooms, they are to be left accessible only to a limited extent and for students who need such a space during the period until 31 March 2021.

In order to ensure a safe work and study environment for employees and students, and to help to reduce the spread of infection throughout society, the University has made the following decision.

  • Teaching and assessment of students’ performance (examination) is to be conducted digitally without physical attendance on the University’s premises. Only teaching and assessment that are impossible to conduct remotely, or possible only with great difficulty, may be carried out with physical attendance on the University's premises following a decision by the dean.
  • Employees who do not need to be at the workplace to maintain necessary activities are to work from home. The line manager assesses the possibility for such work when taking activities and the work environment into account.
  • Meetings, conferences or other gatherings are to be conducted digitally.
  • Activities aimed at the general public, for example museums, are to be closed to the public.

See the new decision on the Lund University Staff Pages


Staff should continue to work from home – where possible

Employees who do not need to be at the workplace to maintain necessary activities are to work from home. The line manager assesses the possibility for such work when taking activities and the work environment into account.

The University is now focused on securing its operations and ensuring that community healthcare resources are safeguarded.

Read the Swedish Public Health Agency recommendations

What do I do if I have symptoms?

If you have symptoms you are to stay at home, even if your symptoms are mild.

Covid-19 testing

If you have symptoms you can order a self-test kit, which shows if you have Covid-19.

Log in to 1177.se and order a self-test. You need to have a Swedish personal identity number and an e-ID to place an order. The self-test is then sent to a pharmacy. Ask someone else to pick up and drop off the test at the pharmacy. You yourself are not allowed to visit the pharmacy, and you will take the test at home. The test instructions is only available in Swedish.

Find more information about the self-test at 1177.se

If you do not have a Swedish personal identity number and cannot order a self-test, call 1177, and you will be directed to a health center. The health centre will decide if you should get tested or not. In some places there is drive-in testing or walk-in testing, call 1177 for more information.

Find health centres - lunduniversity.lu.se

What do I do if I am infected?

If you are confirmed as being infected, you are to stay at home for at least seven days, two of which are to be fever-free before returning to the workplace, in accordance with the recommendations of the Swedish Public Health Agency.

Read the Swedish Public Health Agency recommendations

If despite confirmation of Covid-19 you only have mild symptoms, check with your manager concerning whether you can work from home. However, if you are too ill to work from home, you are to submit a notification of illness in Primula.

Read more about sick leave and notification of illness – Staff Pages

The duty to protect in the event of confirmed Covid-19

You will receive information from healthcare regarding what you need to do in order to fulfil your so-called duty to protect. According to the Communicable Diseases Act, a person who has a communicable disease (coronavirus) must do what is required to protect others from infection (the so-called duty to protect). You can find out more about what this entails via the link below.

Your work environment

If you experience problems with your work environment in connection with the prevailing coronavirus situation, you are to contact your line manager in the first instance. You can also obtain support from the health and safety representative for your workplace or contact the Occupational Health Service. This applies both to staff who are working from home and those at the workplace.


If someone close to you is confirmed as infected with Covid-19

If you live or have lived with someone who is confirmed as infected with Covid-19, you are to be contacted by public healthcare with rules of conduct. In that case, you are considered as a household contact at risk of being infected. This means that you must follow the rules of conduct you are given and stay home, avoid contact with other people and behave as though you had tested positive for Covid-19.

You are also to watch for symptoms of Covid-19. In case of symptoms, consult the public health information website 1177.se to find out about testing for Covid-19.


Migration issues

People who have a current residence permit that is due to expire and who are unable to leave Sweden can apply for a visitor’s residence permit to legalise their stay in the country.

Read more about extending your visit to Sweden


Lund University’s decisions and actions

For Lund University's overall decisions and ongoing actions regarding the corona virus, please see lunduniversity.lu.se/corona

University-wide decisions regarding the coronavirus/covid-19


Tools for working online 

The University offers different solutions for digital meetings. Microsoft Teams, which is part of the Office 365-suite is mainly recommended. Zoom, which is also used within the University, is primarily intended for teaching.


Distance education

Information and support that may be useful during the coronavirus outbreak, with regard to online work and changes to rules.

Tips and good examples of remote teaching and assessment

A new web site at Lund University has been launched aimed at you who teaches or communicates within digital learning environments.

Support for digital teaching web site


Conducting thesis defences remotely

Read about how thesis defences can be conducted remotely


Decision on travel and visits

Business travel in Sweden
The University has decided only to authorise domestic business travel which, after consultation with the line manager, is deemed to be necessary and possible to undertake in a way that avoids spreading Covid-19. The Public Health Agency’s rules and recommendations are to be observed for such trips.

Business travel abroad
The University has decided only to authorise business trips abroad which in consultation with the line manager are deemed to be necessary and able to be conducted in a way that avoids spreading Covid-19 and taking into consideration any travel restrictions.

In cases where the Ministry for Foreign Affairs advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.

Read more about the advice against travel on the Swedish Ministry of Foreign Affair’s website

International visits
The University has decided to receive international visits, including suppliers and craftsmen, only to the extent that it is deemed absolutely necessary and possible to conduct by the operational manager while avoiding the spread of Covid-19. In the case of international visits, consideration must be given to any travel restrictions as well as the rules and recommendations of the visitors’ home countries.

Traveling from Denmark or UK

Persons who are traveling from UK or Denmark to Sweden to work need to show some documentation for employment.

Please note that it is the traveler’s own  responsibility to verify this in the border control, e.g. with employment contract, service contract, pay slips or extracts from the population register.

People traveling from the UK must also present a negative test result for ongoing covid-19 infection performed within 72 hours prior to arrival. It is the travelers responsibility to document that the laboratory used is authorized in the operating country.

Keep yourself updated on the Police webbpage: Entry ban to Sweden from UK and Denmark (2020-01-05)


Decision on gatherings

The University has decided that meetings, conferences or other gatherings are to be conducted digitally. In exceptional cases where physical gatherings must be held, the rules and recommendations of the Public Health Agency to reduce the spread of infection are to be observed. Physical meetings, conferences or other gatherings are never to be organised with more participants than necessary. This applies to all activities at the University, i.e. education, research, external engagement and administration. It applies to gatherings of the University’s employees and students as well as invited guests.


Regarding face masks

Lund University follows the Swedish Public Health Agency’s guidelines and recommendations when it comes to the use of face masks.

This means that, from the point of view of the University, staff and students are not required to use face masks. However, those wishing to use a face mask on university premises are naturally welcome to do so and there may be organisations within the University where the assessment is that face masks are required. Local decisions will be made in such cases.

Read more at The Public Health Agency of Sweden's website


FAQs for staff/PhD doctoral students, coronavirus

Questions and answers for staff/PhD doctoral students about Lund University’s management of the coronavirus outbreak


News and information

Sweden

To find accurate and reliable Swedish news in English, you can for example listen to Radio Sweden or read articles published by the online newspaper The Local.

 

Contact

If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.

You can also send questions to: corona [at] lu [dot] se

Foreign language coronavirus information hot-line

There is a foreign language coronavirus information hot-line: +46 8 12368000, where your can get information in several languages for example on how to get tested.