Coronavirus/covid-19 – information regarding staff/PhD doctoral students
Lund University is following the Government and Public Health Authority’s recommendations regarding measures to reduce the spread of the coronavirus. Certain education has switched to take place remotely. The University is otherwise open. Staff who are able to work from home should do so, following an assessment by their line manager. A gradual adaption to campus will start during the autumn.
Content on this page
- New decision by the vice-chancellor
- The current restrictions regarding education apply
- Vaccination against Covid-19
- Your work environment
- Decision on gatherings
- Migration issues
- Lund University’s decisions and actions
- Tools for working online
- Distance education
- Conducting thesis defences remotely
- Decision on travel and visits
The University will, from the start of the autumn semester, begin a gradual and orderly adaptation to educational activities which are not restricted. This entails, among others, that teaching and assessment of study performance may be conducted on the University's premises from the start of the autumn semester. Adaptation is to be completed by 1 November 2021. This according to the updated vice-chancellor's decision from 17 June 2021.
Adaptation will take place based on the conditions at each of the organisational units as well as the Government’s and Public Health Agency’s recommendations.
Doctoral studies are covered by the same conditions as education. The vice-chancellor tasks the dean of each faculty with deciding in detail how this is to be carried out. This decision cannot be delegated further. Current restrictions for education apply until 17 August
The vice-chancellor's decision from 12 May states that teaching and assessment are to continue to be conducted digitally with no physical presence on the University’s premises according to the conditions referred to in the decision, up to and including 17 August 2021.
Regarding the workplace
Employees who do not need to be at the workplace to maintain necessary activities are to work from home up to and including 15 September 2021. The line manager assesses the possibility for such work while taking activities and the work environment into account.
Employees who must physically attend the workplace to teach, assess study performance and carry out related activities may return to the workplace earlier, in accordance with the information specified under for education above. The line manager assesses the possibility for such work while taking activities and the work environment into account.
- See the vice-chancellor decision from 17 June at the Staff Pages
- Read the vice-chancellor's blog post about the university handling of the corona virus
- The vice-chancellor's decision from 12 May states that teaching and assessment are to continue to be conducted digitally with no physical presence on the University’s premises according to the conditions referred to in the decision, up to and including 17 August 2021.
- Employees who do not need to be at the workplace to maintain necessary activities are to work from home. The line manager assesses the possibility for such work when taking activities and the work environment into account.
- Teaching and assessment of students’ performance (examination) is to be conducted digitally without physical attendance on the University’s premises. Only teaching and assessment that are impossible to conduct remotely, or possible only with great difficulty, may be carried out with physical attendance on the University's premises following a decision by the dean.
- When it comes to study spaces and computer rooms, they are to be left accessible only to a limited extent and for students who need such a space.
- Meetings, conferences or other gatherings are to be conducted digitally.
- Activities aimed at the general public, for example museums, are to be closed to the public.
From 16 September 2021
From 16 September 2021 until 1 November 2021, the next phase of the gradual and orderly adapation to operations which are not restricted by the Covid-19 pandemic will be implemented. Adaptation will take place based on the conditions at each of the units as well as in relation to the current rate of infection, the Government’s plan for rolling back restrictions and the Public Health Agency’s general advice and recommendations.
People aged between 18 and 59 can now get vaccinated free of charge, in stages organised by age-group. The oldest aged between 50 and 59 are first in line, followed by those aged 40 to 49.
You decide whether or not you want to get vaccinated. Vaccine availability affects the number of appointments offered.
How to book an appointment:
- Select the clinic where you want to get vaccinated.
- Click through to the booking service on the clinic’s website and book an appointment.
Call a primary healthcare centre to book an appointment for vaccination if you do not have a Swedish personal identity number or if you cannot obtain electronic ID. The healthcare centre will book an appointment for you and you will be vaccinated there instead.
You are entitled to get vaccinated during paid working hours
The University has decided that all staff members at Lund University who choose to get vaccinated against Covid-19 are entitled to do so during paid working hours. However, staff members are primarily to try to arrange vaccination appointments outside working hours. It is the health region Skåne that is responsible for vaccination. You do not have to pay for vaccination against COVID-19.
It is up to you to decide whether to get the vaccine.
- Region Skånes Covid-19-information in English
- Read more about vaccination for covid-19 on the Public Health Agency website
You need to continue to take care even once you are vaccinated
There may be a certain risk of getting ill, despite being vaccinated, and thereby of infecting others although you may not develop any symptoms yourself. The basic advice therefore continues to apply even to those of you who are vaccinated:
- Stay at home even if you only feel slightly ill
- Maintain your distance from others both indoors and outdoors
- Wash your hands often
- Get tested if you have symptoms.
Read more about recommendations-to-reduce-the-spread on the Public Health Agency website
If you experience problems with your work environment in connection with the prevailing coronavirus situation, you are to contact your line manager in the first instance. You can also obtain support from the health and safety representative for your workplace or contact the Occupational Health Service. This applies both to staff who are working from home and those at the workplace.
From the 16 of September
Meetings, conferences and other gatherings with physical attendance may take place in accordance with the rules and recommendations of the Public Health Agency to reduce the spread of infection and in accordance with the gradual and orderly adaptation for education and other activities.
Until the 16 of September
The University has decided that meetings, conferences or other gatherings are to be conducted digitally. In exceptional cases where physical gatherings must be held, the rules and recommendations of the Public Health Agency to reduce the spread of infection are to be observed. Physical meetings, conferences or other gatherings are never to be organised with more participants than necessary. This applies to all activities at the University, i.e. education, research, external engagement and administration. It applies to gatherings of the University’s employees and students as well as invited guests.
People who have a current residence permit that is due to expire and who are unable to leave Sweden can apply for a visitor’s residence permit to legalise their stay in the country.
For Lund University's overall decisions and ongoing actions regarding the corona virus, please see lunduniversity.lu.se/corona
The University offers different solutions for digital meetings. Microsoft Teams, which is part of the Office 365-suite is mainly recommended. Zoom, which is also used within the University, is primarily intended for teaching.
- Working from home – tools and tips
- Quick guide on how to start working in Teams
- Help and learning center on support.office.com
- Read more about digital meetings within Lund University
Information and support that may be useful during the coronavirus outbreak, with regard to online work and changes to rules.
Tips and good examples of remote teaching and assessment
A new web site at Lund University has been launched aimed at you who teaches or communicates within digital learning environments.
From the 16 of September
Domestic and international business trips and receiving international visitors may take place in accordance with the rules and recommendations of the Public Health Agency to reduce the spread of infection and in accordance with the gradual and orderly adaptation for education and other activities.
In cases where UD (Swedish Ministry for Foreign Affairs) advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.
Until the 16 of September
Business travel in Sweden
The University has decided only to authorise domestic business travel which, after consultation with the line manager, is deemed to be necessary and possible to undertake in a way that avoids spreading Covid-19. The Public Health Agency’s rules and recommendations are to be observed for such trips.
Business travel abroad
The University has decided only to authorise business trips abroad which in consultation with the line manager are deemed to be necessary and able to be conducted in a way that avoids spreading Covid-19 and taking into consideration any travel restrictions.
In cases where the Ministry for Foreign Affairs advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.
The University has decided to receive international visits, including suppliers and craftsmen, only to the extent that it is deemed absolutely necessary and possible to conduct by the operational manager while avoiding the spread of Covid-19. In the case of international visits, consideration must be given to any travel restrictions as well as the rules and recommendations of the visitors’ home countries.
- Read Questions and answers – temporary entry ban to the European Union via Sweden on the Swedish Ministry of Foreign Affair’s website
- Read more about other answers related to the pandemic on Swedish Migration Agency’s frequently asked questions website
- Read more about travel to and from Sweden on the Police webbpage
If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.
You can also send questions to: corona [at] lu [dot] se
Foreign language coronavirus information hot-line
There is a foreign language coronavirus information hot-line: +46 8 12368000, where your can get information in several languages for example on how to get tested.
Read the Vice-Chancellor’s blog
The English version of Lund University’s Vice-Chancellor Erik Renström's blog
Follow the information from relevant authorities:
If you need to talk
Are you feeling anxious, stressed or alone? The Student Chaplaincy in Lund also offers counselling for staff, regardless of whether you are religious or not.