FAQs for staff/PhD doctoral students, coronavirus
Below is a list of questions and answers for staff/PhD doctoral students about Lund University’s management of the coronavirus outbreak. These questions and answers are continuously updated.
- Lund University’s handling of the coronavirus crisis
- As a member of staff/PhD doctoral student – what applies?
- It has been confirmed that I have Covid-19. What applies in this situation?
- If someone close to you is confirmed as infected with Covid-19
- Migration issues
How is Lund University managing consequences associated with the coronavirus outbreak?
The University has formed a crisis management group that is monitoring other public authorities’ updates and following other higher education institutions’ handling of the matter.
If you have any questions, primarily ask your line manager or contact corona [at] bygg [dot] lu [dot] se
How are staff being kept informed about the situation?
All staff are urged to keep updated about the University’s information via staff.lu.se/corona
If you have any other questions about the impact of the coronavirus on the University, contact: corona [at] bygg [dot] lu [dot] se
Practical questions should in the first instance be directed to your line manager. If it concerns labour law-related issues, the manager can obtain support from their HR officer, who is in continuous contact with Human Resources.
If you have any other questions, contact: corona [at] lu [dot] se
What applies with regard to conferences and other gatherings?
On 11 June, the University decided that meetings, conferences or other gatherings are to be held with digital tools, as far as possible. If physical gatherings take place, the Swedish Public Health Agency’s rules and recommendations are to be followed, which means that no more than 50 people are able to participate. This applies to all activities at the University (education, research, external engagement and administration) and to gatherings of both university staff and students as well as invited guests.
What applies for suppliers and contractors?
Everyone must follow the Swedish Public Health Agency’s decision to stay at home if you have symptoms, and this also applies to suppliers and contractors. This also applies to contractors from other countries.
Am I to go to work or work from home?
In accordance with rules from the Swedish Public Health Agency, the University decided that, staff should work from home if possible. Your line manager is to assess whether it is possible for you to work from home, taking the activities and work environment into consideration.
Should teaching staff and/or students wear face masks during teaching?
Lund University follows the Swedish Public Health Agency’s guidelines and recommendations when it comes to the use of face masks. There is no general recommendation on the use of face masks at the University. However, there may be certain teaching components that cannot be carried out while maintaining 1.5m distancing between people. In these cases, face masks may be a good aid. However, the decision in these cases is taken at the faculty or department level. Contact your faculty to see what applies.
I have flu symptoms, what should I do?
The Swedish Public Health Agency urges all those with mild symptoms of any kind to stay at home. Check with your line manager if there is a possibility to work from home. It is your manager who determines whether this is may be justified. The assessment is to be based on the University’s current decision on possibilities to work from home.
If you need medical attention you can read more at the Swedish Publich Health FAQ or call the national help line on phone 1177 to get advice. The service is free of charge, open 24/7 and the staff speaks English. You should not go to a hospital or health center without being specifically advised to do so. Stay at home if you have symptoms to ensure that you do not spread the coronavirus or other disease.
If you have symptoms you are to stay at home, even if your symptoms are mild.
If you have symptoms you can order a self-test kit, which shows if you have Covid-19.
If you do not have a Swedish personal identity number or Bank ID, you can phone the 1177 healthcare guide on 1177 for advice and to be referred to a healthcare centre, which will assess if you should have a test for Covid-19. If a test is required, it will be carried out at the healthcare centre.
If you feel sick and stay at home, you are to report your sick leave as usual to your line manager and in Primula, in accordance with the University’s regular procedures.
I am in an at-risk group and dare not be at my workplace. What applies in this situation?
The Swedish Government has decided that people belonging to an at-risk group for Covid-19 can receive benefit. This applies to people who have to refrain entirely or partially from working in order to avoid being infected. The application period for benefit for at-risk groups starts on 24 August 2020.
Talk to your line manager if you belong to an at-risk group. You must be able to present a doctor’s certificate that confirms you are in one of the at-risk groups for Covid-10 that the Government has decided is entitled to benefit.
The criteria that are to be fulfilled include that:
- you fully or partially must refrain from working in order to avoid infection
- you have a work role that makes it impossible to work from home
- the employer cannot offer other duties
You must stay at home, keep yourself isolated and follow the recommendations from your physician.
According to the Communicable Diseases Act, a person who has a communicable disease (coronavirus) must do what is required to protect others from infection (the so-called duty to protect).
- Read more about the Communicable Diseases Act at 1177.se (in Swedish)
- Download information about communicable diseases control from Region Skåne (PDF, 136 kB, new window) (in Swedish)
- Read more in the Occupational Health Service memorandum regarding the duty to protect (PDF, 50 kB, new window) (in Swedish)
If you live or have lived with someone who is confirmed as infected with Covid-19, you are to be contacted by public healthcare with rules of conduct. In that case, you are considered as a household contact at risk of being infected. This means that you must follow the rules of conduct you are given and stay home, avoid contact with other people and behave as though you had tested positive for Covid-19.
You are also to watch for symptoms of Covid-19. In case of symptoms, consult the public health information website 1177.se to find out about testing for Covid-19.
- If someone you live with or are close to is infected – 1177.se (in Swedish)
- Information if someone close to you has tested positive – Public Health Agency of Sweden website (in Swedish)
Do I have any insurance via Lund University?
As an employee, you are covered by various insurance policies.
I need to talk about how the coronavirus situation is affecting me at work. Who can I talk to?
In the first instance, you can discuss this with your manager.
If you need other support, contact the Occupational Health Service, tel: +46 46 222 32 80.
What applies regarding the work environment when working from home?
Your line manager has responsibility for your work environment, even when you are working from home. If you experience problems, you are to contact your line manager.
I am registered for an internal training course. Will it take place?
No decision has been made on cancelling internal training courses for staff members at the University due to the spread of the coronavirus. The course director is to decide whether planned courses are to be carried out as planned, cancelled or be carried out remotely instead.
I have planned a business trip, what applies in this case?
Domestic business travel
On 11 June, the University decided until further notice to only authorise domestic business travel which, after consultation with the line manager, is deemed to be necessary. Measures concerning physical distancing continue to apply.
Business trips abroad
The University have decided until further notice to only grant permission for business trips abroad which in consultation with the line manager are deemed to be necessary and able to be conducted in a safe way taking into consideration any travel restrictions.
Regarding travel abroad, it is important to keep updated about current information for your destination from the Ministry of Foreign Affairs and to consult with your line manager.
If you are planning a business trip abroad, you should find out about any restrictions that apply for the country in question.
Copenhagen Airport (Kastrup)
Please be aware that Copenhagen Airport (Kastrup) in Denmark may have some restrictions for non-danish citizens. If you are traveling through Denmark via CPH/Kastrup please keep yourself updated on their regulations.
Traveling from Denmark or UK
Persons who are traveling from UK or Denmark to Sweden to work need to show some documentation for employment.
Please note that it is the traveler’s own responsibility to verify this in the border control, e.g. with employment contract, service contract, pay slips or extracts from the population register.
People traveling from the UK must also present a negative test result for ongoing covid-19 infection performed within 72 hours prior to arrival. It is the travelers responsibility to document that the laboratory used is authorized in the operating country.
Keep yourself updated on the Police webbpage:
Must I self-quarantine on arrival in Sweden after travelling abroad?
If you have no symptoms of disease, you may start work immediately, at the workplace or from home. If you have any symptoms, even mild, stay at home. Your line manager decides whether you are to work at your workplace or from home.
We are to have guests/students from abroad. Should we still receive our guests/students?
The University has decided to receive international visitors to the extent that it is possible taking into consideration any travel restrictions as well as the rules, regulations and recommendations from the visitors’ home countries.
Be alert for possible temporary travel bans for people from a third country (outside the EEA region).
Regarding visa applications, you should keep updated via the Swedish Migration Agency website.
- The Swedish Migration Agency’s FAQs are updated regularly
- See current visa requirements at the Swedish Migration Agency
Questions concerning insurance for business travel in different parts of the world are handled by Kammarkollegiet.
Regarding the regulations for entry into Sweden, you must keep updated about the Government’s current entry regulations.
Regarding visa applications, work permits and residence permits, you can keep updated via the Swedish Migration Agency website.
Questions regarding the above and the effect on newly employed third country citizens with new work or residence permits, can be sent to migration [at] er [dot] lu [dot] se.
If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.
You can also send questions to: corona [at] lu [dot] se