FAQs for staff/PhD doctoral students, coronavirus
Below is a list of questions and answers for staff/PhD doctoral students about Lund University’s management of the coronavirus outbreak.
- Lund University’s handling of the coronavirus crisis
- As a member of staff/PhD doctoral student – what applies?
- I have symptoms, what should I do?
- It has been confirmed that I have Covid-19. What applies in this situation?
- If someone close to you is confirmed as infected with Covid-19
- Migration issues
How is Lund University managing consequences associated with the coronavirus outbreak?
The University monitors restrictions and recommendations from the relevant authorities regarding Covid-19 and follows other higher education institutions’ handling of the matter.
Practical questions should in the first instance be directed to your line manager. If it concerns labour law-related issues, the manager can obtain support from their HR officer, who is in continuous contact with Human Resources.
If you have any other questions about the impact of the coronavirus on the University, contact: corona [at] lu [dot] se
Am I to go to work or work from home?
Employees who do not need to be at the workplace to maintain necessary activities are to work from home up to and including 15 September 2021.
The line manager assesses the possibility for such work while taking activities and the work environment into account.
Employees who must physically attend the workplace to teach, assess study performance and carry out related activities may return to the workplace earlier, in accordance with the information specified under for education above. The line manager assesses the possibility for such work while taking activities and the work environment into account.
From 16 September 2021 until 1 November 2021, the next phase of the gradual and orderly adapation to operations which are not restricted by the Covid-19 pandemic will be implemented. Adaptation will take place based on the conditions at each of the units as well as in relation to the current rate of infection, the Government’s plan for rolling back restrictions and the Public Health Agency’s general advice and recommendations.
Meetings, conferences and other gatherings
Meetings, conferences and other gatherings with physical attendance may take place in accordance with the rules and recommendations of the Public Health Agency to reduce the spread of infection and in accordance with the gradual and orderly adaptation for education and other activities.
The Swedish Public Health Agency urges all those with mild symptoms of any kind to stay at home. Check with your line manager if there is a possibility to work from home. It is your manager who determines whether this is may be justified. The assessment is to be based on the University’s current decision on possibilities to work from home.
If you need medical attention you can read more at the Swedish Public Health FAQ or call the national help line on phone 1177 to get advice. The service is free of charge, open 24/7 and the staff speaks English. You should not go to a hospital or health center without being specifically advised to do so. Stay at home if you have symptoms to ensure that you do not spread the coronavirus or other disease.
If you have symptoms you should order a self-test kit, which shows if you have Covid-19.
If you do not have a Swedish personal identity number or Bank ID, you can phone the 1177 healthcare guide on 1177 for advice and to be referred to a healthcare centre, which will assess if you should have a test for Covid-19. If a test is required, it will be carried out at the healthcare centre.
If you feel sick and stay at home, you are to report your sick leave as usual to your line manager and in Primula, in accordance with the University’s regular procedures.
People aged between 18 and 59 can now get vaccinated free of charge, in stages organised by age-group. The oldest aged between 50 and 59 are first in line, followed by those aged 40 to 49.
You decide whether or not you want to get vaccinated. Vaccine availability affects the number of appointments offered.
How to book an appointment:
- Select the clinic where you want to get vaccinated.
- Click through to the booking service on the clinic’s website and book an appointment.
Call a primary healthcare centre to book an appointment for vaccination if you do not have a Swedish personal identity number or if you cannot obtain electronic ID. The healthcare centre will book an appointment for you and you will be vaccinated there instead.
You are entitled to get vaccinated during paid working hours
The University has decided that all staff members at Lund University who choose to get vaccinated against Covid-19 are entitled to do so during paid working hours. However, staff members are primarily to try to arrange vaccination appointments outside working hours. It is the health region Skåne that is responsible for vaccination. You do not have to pay for vaccination against COVID-19.
It is up to you to decide whether to get the vaccine.
- Region Skånes Covid-19-information in English
- Read more about vaccination for covid-19 on the Public Health Agency website
You need to continue to take care even once you are vaccinated
There may be a certain risk of getting ill, despite being vaccinated, and thereby of infecting others although you may not develop any symptoms yourself. The basic advice therefore continues to apply even to those of you who are vaccinated:
- Stay at home even if you only feel slightly ill
- Maintain your distance from others both indoors and outdoors
- Wash your hands often
- Get tested if you have symptoms.
Read more about recommendations-to-reduce-the-spread on the Public Health Agency website
You must stay at home, keep yourself isolated and follow the recommendations from your physician.
According to the Communicable Diseases Act, a person who has a communicable disease (coronavirus) must do what is required to protect others from infection (the so-called duty to protect).
If you have been in close contact with someone confirmed as infected with Covid-19, you are to be tested for Covid-19 even in the absence of symptoms. Get tested as soon as you find out about the exposure to the infected person and then again five days later.
- Read more about how to order a self-testing kit on the 1177.se website
- Information sheet for people who have been in close contact with someone infected with Covid-19 on the Skåne Healthcare Provider website
Do I have any insurance via Lund University?
As an employee, you are covered by various insurance policies.
I need to talk about how the coronavirus situation is affecting me at work. Who can I talk to?
In the first instance, you can discuss this with your manager.
If you need other support, contact the Occupational Health Service, tel: +46 46 222 32 80.
What applies regarding the work environment when working from home?
Your line manager has responsibility for your work environment, even when you are working from home. If you experience problems, you are to contact your line manager.
Travelling and visits until the 16 September
Business travel in Sweden
The University has decided only to authorise domestic business travel which, after consultation with the line manager, is deemed to be necessary and possible to undertake in a way that avoids spreading Covid-19. The Public Health Agency’s rules and recommendations are to be observed for such trips.
Business travel abroad
The University has decided only to authorise business trips abroad which in consultation with the line manager are deemed to be necessary and able to be conducted in a way that avoids spreading Covid-19 and taking into consideration any travel restrictions.
In cases where the Ministry for Foreign Affairs advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.
The University has decided to receive international visits, including suppliers and craftsmen, only to the extent that it is deemed absolutely necessary and possible to conduct by the operational manager while avoiding the spread of Covid-19. In the case of international visits, consideration must be given to any travel restrictions as well as the rules and recommendations of the visitors’ home countries.
- Read Questions and answers – temporary entry ban to the European Union via Sweden on the Swedish Ministry of Foreign Affair’s website
- Read more about other answers related to the pandemic on Swedish Migration Agency’s frequently asked questions website
Copenhagen Airport (Kastrup)
Please be aware that Copenhagen Airport (Kastrup) in Denmark may have some restrictions for non-danish citizens. If you are travelling through Denmark via CPH/Kastrup please keep yourself updated on their regulations.
We are to have guests/students from abroad. Should we still receive our guests/students?
The University has decided to receive international visitors to the extent that it is possible taking into consideration any travel restrictions as well as the rules, regulations and recommendations from the visitors’ home countries.
Be alert for possible temporary travel bans for people from a third country (outside the EEA region).
Regarding visa applications, you should keep updated via the Swedish Migration Agency website.
Questions concerning insurance for business travel in different parts of the world are handled by Kammarkollegiet.
Travelling and visits from the 16 September
Domestic and international business trips and receiving international visitors may take place in accordance with the rules and recommendations of the Public Health Agency to reduce the spread of infection and in accordance with the gradual and orderly adaptation for education and other activities.
In cases where UD (Swedish Ministry for Foreign Affairs) advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.
Regarding the regulations for entry into Sweden, you must keep updated about the Government’s current entry regulations.
Regarding visa applications, work permits and residence permits, you can keep updated via the Swedish Migration Agency website.
Questions regarding the above and the effect on newly employed third country citizens with new work or residence permits, can be sent to migration [at] er [dot] lu [dot] se.
If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.
You can also send questions to: corona [at] lu [dot] se