- What applies to online examinations
- Personal data processing in remote teaching and examination
- Students in need of special support
- Archiving/storage of digital exams
- Conducting thesis defences remotely
The capacity to change the forms of examination and compulsory components is more limited, primarily for legal reasons.
Due to Covid-19, the Swedish Higher Education Authority (UKÄ) has made changes to the application of their rules, making it possible for the higher education institutions to make urgent changes to the forms of examination and only including these changes in the course syllabi subsequently, without the risk of being reported.
As examinations are to be conducted in a new form, it is not certain that all examination dates can be retained. It is important that you as a teaching staff member have time to transform the examination so that it works for the course, depending on the course content, learning outcomes and the size of the student group. It may thus transpire that an examination date is postponed or split between a number of dates. Remember to document, so that it will be possible to trace what has been done when everything is calmer. Inform the students as soon as possible.
Meanwhile, several faculties/departments have issued their own decisions and guidelines concerning examinations during the current situation, which makes it difficult to formulate general advice for individual members of teaching staff in courses for which the examination is planned in a way that is not possible to carry out due to the risk of infection. Before you, as a member of teaching staff, make any changes to your examinations, it is important that you first find out if your faculty/department has issued any specific recommendations/guidelines.
Several Swedish higher education institutions have published tips and advice on how to carry out examinations remotely. These alternatives are primarily those that do not require invigilation and that allow students to use support aids, such as take-home examinations, individual assignments, group assignments or oral exams. If you have the option of choosing such alternatives, you will avoid the problems related to online invigilated exams when it comes to ID checks and fulfilling legal requirements – although, certain types of knowledge are, of course, harder to measure with such forms of examination.
In the designing of a new type of examination, try to ensure that the marking stage does not involve too much work. Changes in the normal teaching hours may need to be made together with the programme director and documented.
Cheating/plagiarism/deception in examinations
Remember to clarify for the students which types of study aid and cooperation are permitted, e.g. in written assignments. Suspected cheating is to be reported to the Disciplinary Board in accordance with the usual procedure (however, there may be reason to remind the students about this).
In certain cases, it may be difficult to change forms of examination due to the nature of the course. Examinations may then, in the worst case, need to be rescheduled or cancelled. Offer the students an examination date as soon as this is possible, taking into account protection against infection. According to the list of rights for students at Lund University, the students have the right to a new test opportunity in the case of a mistake by the higher education institution. This right may be used in this situation.
If an examination is cancelled, it may mean that students do not meet the entry requirements for the next course in the study programme. Lund University has the option to make exemptions from the entry requirements for the next course in a programme. A higher education institution’s decision to reject a request for an exemption from an entry requirement to programme courses can be appealed at the Higher Education Appeals Board.
In connection with the coronavirus outbreak, many people have had to rapidly transition to remote teaching. In these circumstances it is important to remember that those students who have a decision regarding special learning support may need to have this adapted to the new situation.
Documents such as distributed assignments and submitted answered assignments are produced in connection with digital examinations. These documents are usually in physical form. Regardless of whether an examination is on paper or digital – or in some other form – the documents are to be saved. Distributed assignments are preserved in perpetuity. Submitted answered assignments are saved for two years before they can be disposed of (destroyed).
What is the best way to save digital exams?
- If the exams, assignments as well as submitted answers, are already in one of the University’s virtual learning environments – or another system – they can remain there. Nothing more needs to be done.
- If the exams, assignments and answers, are not in a system according to the above, they need to be collected in a secure server space within the department or faculty.
If you have any questions about records management, contact your local registrar.
If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.
You can also send questions to: corona [at] lu [dot] se