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Service and premises – temporary changes

Here you will find information about temporary changes regarding service on our premises, because of the corona outbreak.

Guidelines regarding the work environment and premises for the gradual return to campus as of 29 September

The pertinent vice-chancellor’s decision states that we are to ensure a secure work and study environment for employees and students, and contribute to a reduction of the spread of infection in society.

Continue to remind staff and students to ensure social distancing, to stay at home if they have symptoms that may be due to Covid-19 and to maintain good hand hygiene.

Continue to remind staff and students to ensure social distancing and avoid crowding, to stay at home if they have symptoms that may be due to Covid-19 and to maintain good hand hygiene.

It is advisable to continue using notices and information screens, if this is possible. It is also important to be prepared for any amended and more stringent recommendations in society that may affect the gradual return to the workplace.

The Work Environment Act and associated regulations apply as normal.

Prior to changes in activities, the manager are to carry out a risk and impact assessment together with the health and safety representative for your organisational unit. It is important that as a manager you feel secure in exercising the employer’s right to lead and allocate the work and that you are mandated to decide to what extent working at home can continue during the gradual return to the workplace.

Read more on the HR website about conducting risk and impact assessments (in Swedish)

Flows on premises

If possible, retain one-way stairs and corridors to separate entrances and exits. Up to and including 31 October, it is also recommended to continue inserting a gap between start and finish times for lectures that are held close to each other.

Office workplaces

Adjust the arrangement of furniture in the office space to enable social distancing. Where plexiglass shields have been set up, e.g in reception areas and similar, it is advisable to retain these up to and including 31 October.

Lunch rooms and meeting rooms

During October, all seats in lunch rooms and meeting rooms should be made available. In meeting rooms where compulsory meetings take place, there is still a need to ensure that conditions for social distancing are in place.

Study environments, student kitchenettes and public spaces

All study spaces and café areas are to be opened as soon as possible. Regarding the practical side of increasing the number of available seats, it is up to each organisational unit to decide how the gradual implementation is to be carried out in October. All study spaces etc. should be available by 1 November.

Each faculty is responsible for continuously updating their students regarding information on the premises where study spaces are being made available.

This information is available  on the university-wide page “Overview of study spaces” at lu.se.

Lecture halls and classrooms

During periods when there is high level of attendance at lecture halls and classrooms, it is recommended that only every other seat is made available.
As of 1 November, all seats should be made available. Regarding the practical side of increasing the number of available seats, it is up to each organisational unit to decide how the gradual implementation is to be carried out.

Signage

Media-Tryck has produced a product catalogue featuring coronavirus signs that can be ordered via their webshop. It includes posters, beach flags, floor decals and plexiglass screens.

Order from the Media-Tryck webshop


Hand sanitiser: storage and management

Leave the bottles in their outer packaging and place them in a stable location on a shelf or counter. Avoid placing the carton or the bottles close to flammable material such as paper or directly under an uncovered fluorescent tube.

The greatest risk in the use of hand sanitiser is ignition due to static electricity.

Flammable liquids should always be kept out of reach of children, both because of the fire risk and and the risk of poisoning. This is a rule that may be difficult to follow in the present situation when one is trying to avoid spreading infection.

Storage of small amounts, up to around 10 litres

Leave the bottles in their outer packaging and place them in a stable location on a shelf or counter. Avoid placing the carton or bottles close to flammable material such as paper or directly under an uncovered fluorescent tube.

Storage of larger amounts, between 10 and 50 litres

These amounts should be stored in a ventilated cabinet made of wood or metal. Ventilated means that the cabinet must have ventilation openings at both top and bottom.

For amounts over 50 litres

These amounts should be stored in a location or cabinet marked for flammable goods (EI30).

Storage of 100 litres or more requires a permit.

Read more at The Swedish Civil Contingencies Agency's (MSB) website (in Swedish)

Cleaning of premises during the coronavirus outbreak

Facilities Services are prioritising in order to reduce the spread of infection and also provide a reasonable work environment. Facility cleaners are to prioritise  their  work according to the order in the list below:

  1. Sensitive laboratories and clean rooms
  2. Foyers, entrance halls and public toilets
  3. Other toilets
  4. Kitchenettes/kitchens
  5. Corridors

Facility cleaners are to focus on cleaning contact surfaces such as door handles, built-in chair handles and tables, where there is a considerable risk of spreading infection.

If you have entire corridors or buildings that are empty, please contact Facility Services via email lokalservice [at] service [dot] lu [dot] se, so that facility cleaners can prioritise the premises that are actually being used.

If units’ needs change before the autumn of 2020, Facilities Services would like to discuss premises-related services as early as possible. Please get in touch if you have any questions, thoughts or requests, via lokalservice [at] service [dot] lu [dot] se.

Contact

If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.

You can also send questions to: corona [at] lu [dot] se