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Support for teaching in light of the corona situation

Here, we have gathered information and support that may be useful during the coronavirus outbreak, with regard to online work and changes to rules.

Content on this page

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Last updated: 2022-01-19


Starting point for all teaching and assessment 

As a basis, on-campus teaching and assessment at Lund University are to be conducted on University premises.

Teaching and assessment are to be conducted in a way that ensures social distancing and avoids crowding. In cases where it is not possible to maintain social distancing and avoid crowding, teaching and assessment may be conducted digitally without physical attendance.

Digital teaching and assessment should be considered in those cases where sufficient infection control measures cannot be applied, provided that there is no deterioration in the quality of education or the fairness of assessment.

The dean of each faculty is to take more specific decisions on how this is to be implemented. This decision cannot be delegated further. There is to be consultation with the students’ union concerned. All teaching, assessment and related activities on University premises, or at another location managed by the University, are to be preceded by a risk assessment concerning the spread of infection, and sufficient measures are to be applied to reduce the spread of infection.

The University’s decisions, applicable legislation and the Swedish Public Health Agency’s rules, general guidelines and recommendations must be taken into consideration at all times.

The faculties are expected to be prepared to communicate information that affects planning due to changes in the infection rate.

The website of the Public Health Agency of Sweden (in Swedish).


Implementation of teaching and assessment

Education providers should act in an efficient and flexible way in order to avoid to the greatest possible extent a situation in which students fall behind in their studies in cases where they have not been able to participate in examinations due to symptoms indicative of Covid-19, or home quarantine. This may mean, for example, that more re-sit opportunities are offered, in addition to those normally planned, or that the education provider chooses changed forms of assessment, in which a digital solution is a possibility in cases where it is not possible to take sufficient infection control measures.

The education components and assessments that cannot be conducted on campus are determined by each faculty based on the conditions, form and structure of the courses or programmes. Planning of teaching should be communicated to the students in good time before the course starts or as soon as possible after the change is implemented.

Current information, recommendations and advice on the Region Skåne and Swedish Public Health Agency websites must be followed in any teaching and assessment that is to be carried out on the University’s premises. The Swedish Public Health Agency website contains examples of measures to avoid the spread of Covid-19 during teaching and assessment that is conducted on site:

Information on Covid-19 for higher education – Swedish Public Health Agency (folkhalsomyndigheten.se)

It is important to inform students about staying at home if they experience symptoms indicative of Covid-19.


Premises

See the current vice-chancellor’s decision and Guidance regarding the work environment and premises (Reg. no STYR 2021/1997) at: University-wide decisions regarding Covid-19 | Staff Pages

It is important that each faculty publishes information on its own Covid-19 information pages with details of opening hours and which premises are accessible.

Preparedness to handle new conditions quickly (until further notice)

Lund University’s decisions and internal recommendations are based on decisions by the Swedish Government and other public authorities. This means that in the University’s planning there needs to be a preparedness for rapid changes in the situation due to the spread of infection in society.


At-risk groups

See the current vice-chancellor’s decision and Managing students in at-risk groups in the context of the Covid-19 pandemic (Reg. no STYR 2021/1586) at:

University-wide decisions regarding the coronavirus/covid-19


Changes to course and programme syllabi 

In situations where it is necessary in order to follow the University’s decision on the implementation of teaching and assessment, the approved course and programme syllabi relating to the spring semester 2022 may be changed with regard to the forms of assessment of student performance and for teaching to be conducted digitally.

Decisions on changes are to be taken by the person who approved the decision on the relevant course or programme syllabus. The relevant students’ union is to be consulted. The decision is to be registered including a statement on the reason for the change.


International students

International students are dependent on the regulations in their home country and on the rules for residence permits (in cases where this is a requirement). Lund University receives international students to the extent possible based on any restrictions with regard to travel.

Decisions on whether it is possible to offer planned education only using digital tools for students who cannot travel to Sweden are to be taken by the relevant faculty. This applies to fee-paying students, students in Bachelor’s or Master’s degree programmes, doctoral students and incoming exchange students.

Studies abroad

The University will carry out education components abroad to the extent that these are deemed possible to conduct safely based on any restrictions with regard to travel and the spread of Covid-19 and it being possible with regard to the receiving countries’ and universities’ rules and recommendations.

Capitalise on experiences 

The period of digital teaching and assessment has provided us with many experiences and good opportunities for increased digitisation. We should capitalise on these experiences in the future development of the education where digitisation leads to an improvement in quality. 


Courses and programmes are to continue to offer equal opportunities

In the use of digital tools, it is important to take into account the conditions that apply for different students. Access to equipment and technical knowledge differs widely between students.

Student influence

The rules about student influence also apply during changed circumstances. Opportunities for student representatives to express views before decisions are taken may, however, need to be adapted to the situation. This may, for example, entail that student representatives must be prepared to submit views at short notice, so that the University can make urgent decisions. Sometimes it is not possible to implement changes or make decisions according to usual procedures. Always document and establish support for any decisions with the student representatives afterwards if there is no other alternative.


Management of laboratory sessions and study trips

Laboratory sessions, study trips or similar components may be conducted provided that the Swedish Public Health Agency’s rules, general guidelines and recommendations are observed. Other solutions may include recording demonstrations or livestreaming. Remember to document what has been done.


Support for online teaching

All teaching staff and employees can access support for online teaching and digital meetings via the learning platform Canvas. Here, you can access digital tools and available options as well as instructions on how to use them. You can also get individual support and view the status for the different tools. There is also support for digital meetings. There, you will find instructions and resources for the tools: Zoom, Teams, Canvas and for video recording.

Remember to also check the rules regarding personal data protection in remote education.

Read more about Personal data processing in remote teaching and examination


Face masks in teaching

Lund University follows the Swedish Public Health Agency’s guidelines and recommendations when it comes to the use of face masks. There is no general recommendation on the use of face masks at the University. However, there may be certain teaching components that cannot be carried out while maintaining 2 meter distancing between people. In these cases, face masks may be a good aid. However, the decision in these cases is taken at the faculty or department level. 

Read more about the use of face masks on the Swedish Public Health Agency website 

Information about the handling of used face masks is available on the Swedish Public Health Agency website (in Swedish)

If face masks are to be purchased, the procured supplier (OneMed) is to be used in the first instance. Search for “munskydd” (face masks) under the purchasing tab in Proceedo.

Read more in the purchasing system Proceedo


Zoom at LU and security

Lund University, like other higher education institutions in the Nordic countries, uses the Zoom service from Sunet/NORDUnet, with servers in Denmark. NORDUnet’s Zoom service observes GDPR and other European data legislation and all data is stored and processed within the EU. LU-Zoom differs from the widely available free version of Zoom. The Swedish Civil Contingencies Agency (MSB) has issued a warning about the security risks associated with Zoom, but please note that this does not apply to LU-Zoom via NORDUnet.  

Bear in mind:

  • Data is encrypted in LU-Zoom, but discussion of sensitive information is to be avoided nonetheless.
  • Keep the Zoom app updated.
  • Only include participants who are logged in.
  • You can use passwords for external participants.

Read more about LU Zoom and security on the Canvas pages (log in with Lucat ID):


What applies to online examinations

The capacity to change the forms of examination and compulsory components is more limited, primarily for legal reasons.

Due to Covid-19, the Swedish Higher Education Authority (UKÄ) has made changes to the application of their rules, making it possible for the higher education institutions to make urgent changes to the forms of examination and only including these changes in the course syllabi subsequently, without the risk of being reported. 

Read more about UKÄ’s changed application of its rules in connection with the coronavirus outbreak on aku.se (in Swedish)

As examinations are to be conducted in a new form, it is not certain that all examination dates can be retained. It is important that you as a teaching staff member have time to transform the examination so that it works for the course, depending on the course content, learning outcomes and the size of the student group. It may thus transpire that an examination date is postponed or split between a number of dates. Remember to document, so that it will be possible to trace what has been done when everything is calmer. Inform the students as soon as possible.

Meanwhile, several faculties/departments have issued their own decisions and guidelines concerning examinations during the current situation, which makes it difficult to formulate general advice for individual members of teaching staff in courses for which the examination is planned in a way that is not possible to carry out due to the risk of infection. Before you, as a member of teaching staff, make any changes to your examinations, it is important that you first find out if your faculty/department has issued any specific recommendations/guidelines.

Several Swedish higher education institutions have published tips and advice on how to carry out examinations remotely. These alternatives are primarily those that do not require invigilation and that allow students to use support aids, such as take-home examinations, individual assignments, group assignments or oral exams. If you have the option of choosing such alternatives, you will avoid the problems related to online invigilated exams when it comes to ID checks and fulfilling legal requirements – although, certain types of knowledge are, of course, harder to measure with such forms of examination.

Read more about Personal data processing in remote teaching and examination

Marking

In the designing of a new type of examination, try to ensure that the marking stage does not involve too much work. Changes in the normal teaching hours may need to be made together with the programme director and documented.

Cheating/plagiarism/deception in examinations

Remember to clarify for the students which types of study aid and cooperation are permitted, e.g. in written assignments. Suspected cheating is to be reported to the Disciplinary Board in accordance with the usual procedure (however, there may be reason to remind the students about this).


Conducting thesis defences remotely

Read about how thesis defences can be conducted remotely


Personal data processing in remote teaching and examination

Read about the recommendations with regard to the processing of personal data in remote teaching and examination


Who owns the rights to teaching material in remote education?

The transition to remote teaching has placed considerable demands on the organisation, not least through the need to adapt and produce teaching material for use in virtual learning environments and other digital tools. In such a situation, questions may arise about who owns the rights to the material.

Teaching staff who produce teaching material own the copyright to what they have created, if it is sufficiently original. This may include exercise assignments, reading instructions, and exam questions and answers. As the material was produced as a result of being employed at the University, the University has the right to use it in order to provide continuous and efficient teaching. The University’s right to use also includes that which has been made available e.g. through a virtual learning environment or other digital tool. This may include notes, material for lectures, or presentations. The University’s use requires no specific consent from, or compensation to, the teaching staff member.

If you have any questions, contact the Legal Division.


Student support

When education is switched to distance education, many things change for the students. The social gatherings and spontaneous conversations, both subject-related and non-subject-related, disappear.  

There are many good ideas across Lund University about how to support each other. One example is to have regular coffee breaks on Zoom, or similar, perhaps with a theme at which a member of teaching staff or a student presents a current issue and then opens up for free discussion. You could also offer students or others the chance to help with the planning and moderating.

These are challenging times for us all, be particularly attentive to the wellbeing of your students and you are encouraged to provide them with information on where they can access support.

Student Health Centre – health and lifestyle

The Student Health Centre is there for students who need help to handle stress, performance anxiety, fear of public speaking, worry, alcohol-related problems, difficulties sleeping and depression or for those wanting to change their lifestyles.

More about the Student Health Centre

The Student Chaplaincy

The Student Chaplaincy in Lund offers counseling to students and staff, regardless of whether you are religious or not. Their individual sessions are strictly confidential and free of charge. They also offer counseling over the telephone or by video call. 

Visit the Student Chaplaincy's website and find contact details

Academic Support Centre – study techniques and academic writing

The Academic Support Centre can help you to improve your study skills, your confidence in public speaking and to write academic texts.

More about the Academic Support Centre

LU ServiceDesk

LU ServiceDesk provides IT support for students and staff. Please contact them via email servicedesk [at] lu [dot] se or telephone +46 46 222 90 00.

Read more about IT services and support for students on lunduniversity.lu.se

CSN

The Swedish Board of Student Finance (CSN) website provides information on what applies in the prevailing circumstances. Certain relief measures have been introduced for students. CSN has, in certain cases, requirements for documentation of the changes that have been made in courses or programmes and for the dates that examinations took place. It is important to create a system for managing this.

Contact

If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.

You can also send questions to: corona [at] lu [dot] se