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Quick guide to Microsoft Teams

Step by step on how to get started in Microsoft Teams, an online tool and app for teamwork, instant messaging and live meetings. This quick guide has been put together by the Faculty of Science.

Additional guide

Help and learning center on

Alternative 1 – install Teams on your computer and log in

  1. Install the program on your computer:
    – Windows: Install the program via Software Centre, which is on your computer
    – Mac: Install the program via Self Service, which is on your computer
  2. Open Microsoft Teams and write LUCAT-ID [at] lu [dot] se to log in
  3. You will now be redirected to the University’s Lucat log in. Enter your Lucat ID (with at the end) and your password.

Alternative 2 – log in via your web browser

  1. Go to
  2. To log in, write LUCAT-ID [at] lu [dot] se
  3. You will now be redirected to the University’s Lucat log in. Enter your Lucat ID (with at the end) and your password
  4. You are now logged in to Office 365. Click on the Teams icon (see top section of page which presents icons for the programmes included in Office 365)

Please note: Being logged in on Teams via a web browser works best using Google Chrome. Other web browsers may offer limited functionality

Join a meeting

  1. Look up the meeting booking in your calendar in Teams or in your Outlook calendar, and click on “Join Microsoft Teams meeting”
  2. Select settings if you want the webcam and microphone to be on or off. Then click on “Join now”
  3. The meeting now starts. By moving your mouse cursor, you can activate the tool field (which is then centre-screen). Via the tool field you can start a meeting chat, write meeting notes, share a document, show a PowerPoint presentation or share your screen. More information about this is available in the help section in Teams
  4. Leave the meeting by clicking on the red telephone handset in the tool field 

Create a team

  1. Click on the “Teams” icon in the left-hand menu 
  2. Click on “Join or create a team”
  3. Click on “Create a team”
  4. Select “Staff” category for the team
  5. Fill in the information about the team according to the instructions – name, privacy (select private)
  6. Add people. Then select whether they are to be members or owners. Then click on “Skip”

Conversation within a team

  • Click on the “Team” icon and then select the team you want to converse with  
  • To start a new conversation: Write your message in the box at the bottom. You can enclose files, images etc if you wish.
  • To reply to a person: Click on “Reply” just under the person’s message
  • To start a video meeting immediately: Click on the film camera icon under the message box. Click on “Meet now”. Invite one or more people by writing the names in the search field “Invite someone”

Start a chat with one person or more outside a team

  1. Click on the “Chat” icon
  2. Add a new chat by clicking on the “New chat” icon (the icon looks like a document with a pen on it) at the top of the dark blue field, to the left of the search box 
  3. Add people by writing in the names 
  4. Start chatting. Click on the telephone handset/film camera at the top to the left to begin a conversation using microphone/webcam

Make a call 

  1. Click on the “Calls” icon in the left-hand menu  
  2. Click on “Make a call” and write the name of the person you want to talk to
  3. Click on either the telephone handset or the film camera to begin a conversation using microphone/webcam
  4. You can create contact lists if you wish 

Create a meeting 

Schedule a meeting

  1. Click on “Calendar” in the left-hand menu
  2. Click on the “New meeting” button in the top right-hand corner
  3. Write a heading for the meeting 
  4. Add participants. Write names to search for people within LU. Write email addresses to add external participants
  5. Select start and end time for the meeting
  6. Add a descriptive text about the meeting if you wish (e.g. an agenda)
  7. Click on “Send”. An automatic invitation is now sent via Outlook to all participants

See an instruction film from Linköping University (English subtitles)

Supplementary: Use “Scheduling assistant” in order to see when your participants are busy and cannot attend your meeting.

Share files

Go in to the Team you want to share files with. Up to the left in the menu select “Files”. Enter the document. Then everyone in the team can see it, and go in and edit.


If you have questions about the corona crisis, you as an employee should first and foremost contact your line manager.

You can also send questions to: corona [at] lu [dot] se