Erasmus+ International Credit Mobility
Through funding from the EU programme Erasmus+ International Credit Mobility, employees at Lund University have the opportunity to visit one of Lund University’s partner universities outside of Europe to gain international experience and qualifications, and to deepen existing contacts.
Teaching staff can receive funding (paid to the institution - not to the individual) for teaching, lecturing, seminars, supervision and examination at a partner university outside of Europe. The funding includes an amount based on the length of stay abroad, and a travel grant based on the distance between Lund University and the host university, in accordance with the EU Commission distance calculator (see link below). The minimum length of the mobility period is 5 days (excluding travel days) and at least eight hours of teaching per week. Teaching includes all types of tuition of first, second and third cycle students where the teaching staff is physically present at the host institution, such as lectures, seminars, individual supervision, exams, etc.
Employees (academic and non-academic) can receive funding (paid to the institution - not to the individual) for job shadowing, such as participating in the daily work at a partner university. You can also get funding for study visits, or for taking courses, seminars or workshops of particular relevance to your work. Participation in conferences cannot be funded. The funding includes an amount based on the length of the stay abroad, and a travel grant. The stay abroad must be at least 5 days (excluding travel days).
Once you have been selected for an International Credit Mobility teaching or training placement through Lund University you will receive a nomination email with detailed instructions about how to receive the ICM grant and a guide for outgoing grantees. All necessary documents must be submitted at least two months before the start of your mobility.
Mobility Agreement for teaching and training staff
A Mobility Agreement is to be drawn up and signed by the home department at Lund University, the host university and the grantee prior to departure. It is the responsibility of the staff grantee to obtain all signatures required for the Mobility Agreement. The agreement must include the dates of the planned mobility, the content of the teaching programme/training activities to be carried out, overall objectives and benefits of the mobility, and expected outcomes. Note that you need to state the correct time for your mobility. You must contact your host department to agree on the dates of the visit. The start date is the first day when you need to be present at your host university for academic reasons. The end date is the last day when you need to be present at your host university for academic reasons. The signed Mobility Agreement and the Appendix to Mobility Agreement for Staff must be submitted to the ICM Mobility Coordinator at least two month before the start of the mobility.
Once the ICM Mobility Coordinator has received the correctly filled in documents, a signed Grant Agreement will be issued by the ICM Mobility Coordinator. The Grant Agreement is the contract between you and Lund University specifying the rules and regulations of the mobility, including the financial rights and obligations of the grantee.
Only after you have received the signed Erasmus+ Grant Agreement from the ICM Mobility Coordinator is your ICM grant approved.
As an ICM grantee you have been awarded a grant for a specific period of time (mobility period). The grant is paid out to the home department and not to the individual. The mobility period is stated in the Grant Agreement that you receive from Lund University. The mobility period may be changed under certain circumstances, provided that the change is in accordance with EACEA regulations and is approved by Lund University/home department, your host department and the ICM Mobility Coordinator.
The ICM grant consists of two parts: A contribution towards subsistence and a travel grant.
The contribution towards subsistence is equivalent to EUR 160 per day for the first 14 days, then EUR 112 per day, for longer stays. Travel days (max 2) are included in the calculation of the contribution towards subsistence. A travel grant and the complete contribution towards subsistence will be paid to your home department upon return. To receive reimbursement for the incurred costs, you must submit a travel request through Primula Web.
The start date of your mobility period shall be the first day you need to be present at the host department for academic reasons and the end date shall be the last day you need to be present at the host department for academic reasons. One day for travel before the first day of the activity abroad and one day for travel following the last day of the activity abroad shall be added to the duration of the mobility period and included in the calculation for individual support. At the end of the mobility period, it is mandatory that you fill in the online EU Survey and submit a certificate of attendance. Additional days spent that do not relate to the activities of the mobility will not be covered by the grant.
The ICM travel grant is a contribution to travel and visa costs in connection with the grantees mobility, but is not guaranteed to fully cover all costs. The travel grant is calculated based on the distance between your host university and Lund University. Tickets must be purchased by the grantees themselves.
Travel grant based on distance
- 100-499km – EUR 180
- 500-1999km – EUR 275
- 2000-2999km – EUR 360
- 3000-3999km – EUR 530
- 4000-7999km – EUR 820
- 8000 km or more – EUR 1500
Reporting of the mobility
Once the mobility project has ended, you will need to fill in an online report that is sent to you through the Erasmus Mobility Tool. The document Certificate of Attendance, that is sent to you in connection with receiving the grant, must be submitted to the ICM Mobility Coordinator at External Relations no later than one month after your return home.
Payment of the grant
Payments will only be made if all the mandatory documents have been submitted on time, including the Certificate of Attendance to the ICM Mobility Coordinator and the online evaluation. To receive reimbursement for the incurred costs you must submit a travel expense report to your home department through Primula Web. Your department will receive payment after the above mentioned documents have been submitted, as well as the report from the Erasmus Mobility Tool. Payment is made according to the currency exchange rate at the time Lund University receives the funds.
Advice before you leave
- During your stay abroad you will be insured through Kammarkollegiet. Contact your department for more information.
- Bring information materials about Lund University with you.
- Bring gifts for the host department.
- Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you should meet, or if there is something you should know regarding the relations and collaboration between the universities.
For more information please see the guide for outgoing ICM grantees (you will find a link in the right hand column of this page) or contact the ICM Mobility Coordinator (icm [at] er [dot] lu [dot] se).