Step 4: Credit transfer and evaluation


Step 4 involves receiving and transferring credits from the host university, evaluation and how to benefit from the experiences of the students returned home.

Transcript of records from the host university

Upon completing a semester, the host university will send a transcript of records to the administrator at Lund University. The administrator will forward the transcript to the student or send it directly to the staff member in charge of the credit transfer. Different faculties may have different procedures – find out what procedures apply at your faculty.

Some universities will only give the student access to download an electronic version. The student is then responsible to contact the faculty to get their credits transferred.

Credit transfer and recognition of qualifications

Credit transfer is regulated by the Higher Education Ordinance. According to the Ordinance, students have the right to have their credits transferred if Lund University finds that “the nature and extent of the knowledge and skills cited by the student are such that they correspond on the whole to the course or study programme for which the credits are to be recognised”, regardless of where the student acquired the knowledge.

Under the Lisbon Recognition Convention, Sweden is obliged to mutually acknowledge higher education in Scandinavia and Europe for credit transfer at Swedish higher education institutions. For studies outside Europe, in connection with the establishment of mobility agreements, Lund University has acknowledged that education at host universities shall be credited towards a degree at Lund University as for instance an optional course. 

Credit transfer in Ladok is processed by the home department or faculty, for instance by a study advisor, study administrator or international officer. The student must present their transcript of record, and in some cases the Learning Agreement, in support of the credit transfer. Outgoing exchange students are also recommended to at some point discuss their intended study plan at the host university with the home department, perhaps when writing their application, before departure or in connection with changes in the course syllabus. Different procedures might apply at different faculties.  

Examples of some general guidelines for transferring credits (specific guidelines are available at the respective faculties):

  • Courses may not overlap something that the student has already studied or will study within a programme at Lund University.
  • Courses at the host university need not completely correspond with the courses included in the programme, but they must complement the programme. Different rules apply for different programmes about what may be considered complementary. This applies to cases when the course is used as an optional course that is part of a degree.
  • Different rules apply at different faculties regarding credit transfer from language studies.

Recognition of qualifications is another type of credit transfer. Recognition of qualifications means that the course taken abroad replaces the whole or part of the course offered at Lund University. Recognition of qualifications demands more information about the course content, and requires that the course does not significantly differ from the course it replaces.

Read more about the Higher Education Ordinance on the Swedish Council for Higher Education website 

Read more about the Lisbon Recognition Convention on the Swedish Council for Higher Education website 

Recommended number of credits for full-time studies

This information is available on the info sheets in LINK about the respective universities. External Relations have compiled a list of the recommended number of credits for full-time studies for the University-wide agreements. This list is available in LU Box. Contact the faculty’s international representative (interhand) for any questions.

Evaluation of exchange studies

A web-based university-wide travel report has been produced. The faculty will be responsible for reminding students to fill in the report.
See travel report system at

Evaluation of Erasmus students – Erasmus Mobility Tool

Erasmus students are obliged to fill in the survey Erasmus Mobility Tool. Students returned home will automatically receive an email with a link to the survey.

Benefit from the experiences of students returned home

Students who have completed their exchange studies have gained a lot of experience which they are often happy to share. Use their knowledge and experiences by inviting them to events and information meetings that aim to inspire new students. Don’t forget to inform students about this possibility so that they are prepared when you contact them. Please remember that the GDPR law has an impact on how you may handle personal data about students.

Encourage students to become international mentors

Please tell students about the opportunity of becoming involved as an international mentor to incoming exchange students at Lund University.

Read more about becoming an international mentor

LU Box Support for international officers
Please contact us to get an invitation to access the shared documents.

Ida Thelander
ida [dot] thelander [at] er [dot] lu [dot] se
+46 46 222 31 37

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