The contracts awarded are registered in LUCRIS and transcribed in central records at the University. Only a limited amount of information on an award is visible in the research portal in relation to a connected project. Awards can be linked to one or several projects, which is a way of showing which research is conducted in relation to a particular funding body.
Researchers can link (their own) awards to projects in which they are participating, projects are entered separately from the award in the module ´Projects´. You can view all your own awards in the LUCRIS interface on your personal profile page. On the home page of a project in the research portal, only the funder’s name and the start and end date will be displayed. It is possible to link several awards to the same project.
How are the awards entered in the system?
A new procedure for managing contracts is being tested at Lund University in connection with the introduction of the new Raindance accounting system and LUCRIS. The information about the contracts (awards) in LUCRIS is registered centrally by Research Services who are also responsible for managing the registration of incoming awards in the document registration system. The person normally responsible for the registration of the award locally is also to ensure that newly received contracts are made available to the central function.
Awards are not visible and not searchable in their entirety in the research portal. In LUCRIS, the general information such as the title, participants, funding body, sum and period covered are searchable for those who can log in with their LUCAT ID. Entered awards are thus visible but “Restricted to LUCRIS users” until they have been linked to a project, in which case their visibility changes (with a certain delay) to "Public". Even with a "Public" status, only a very limited amount of information about the funding body’s name and start and end date is visible in the public Research Portal in relation to the project to which the award has been linked.
FAQ about awards
1. I have heard that it is possible to create a project directly from an award. How do I do that?
A project based on the information in an award can be created in LUCRIS by you as a researcher. Go to the module "Awards", find the relevant award. open it, under "Related project" Click "Create project based on this award". Remember that, as a researcher, you must then complete the information and make the project visible in the portal.
2. What should I do if information about my award i incorrect?
Information about the Awards in LUCRIS is only editable by the function at Research Service handling awards. To change any information please contact the LUCRIS Support: servicedesk [at] lu [dot] se
jorgen [dot] persson [at] fs [dot] lu [dot] se