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externally funded contracts in LUCRIS
The awards module contains information on who has received external funding from which funding body and for what purpose. The aim of this module is to enable funding agreements to be linked to relevant projects to show how these projects are funded. The contracts awarded are registered in LUCRIS and transcribed in central records at the University. Only a limited amount of information on a contract is visible in the research portal. Contracts can be linked to one or several projects, which is a way of showing which research is conducted in relation to a particular funding body.

Researchers can link (their own) awards to projects in which they are participating. You can view all your own awards in the LUCRIS interface on your personal profile page. On the home page of a project in the research portal, only the funder’s name and the start and end date will be displayed. It is possible to link several awards to the same project.

How are the awards entered in the system?

A new procedure for managing contracts is being tested at Lund University in connection with the introduction of the new Raindance accounting system and LUCRIS. The information about the contracts (awards) in LUCRIS is registered centrally by Research Services who are also responsible for managing the registration of incoming awards in the document registration system. The person normally responsible for the registration of the award locally is also to ensure that newly received contracts are made available to the central function.

Award visibility?

Awards are not visible and not searchable in their entirety in the research portal. In LUCRIS, the general information such as the title, participants, funding body, sum and period covered are searchable for those who can log in with their LUCAT ID. Entered awards are thus visible but “Restricted to LUCRIS users” until they have been linked to a project, in which case their visibility changes (with a certain delay) to "Public". Even with a "Public" status, only a very limited amount of information about the funding body’s name and start and end date is visible in the public Research Portal in relation to the project to which the award has been linked.

FAQ about awards:

I have heard that it is possible to create a project directly from an award. How do I do that?

A project based on the information in an award can be created when the award is registered in LUCRIS. As the person entering the award, you can tick the box marked "Create a project in LUCRIS?" As a researcher, you can ask the person managing the award at your unit to order a project when registering the award in the document registration system and in LUCRIS. Remember that, as a researcher, you must then complete the information and make the project visible in the portal.

Use this online form to enter an award in LUCRIS.

What award data will be available in LUCRIS when launched 160411?

All awards are extracted from the former system eKontrakt. Awards from after 20160122 will be visible in LUCRIS as soon as possible.

What do I do if some information about my Award is wrong?

Information about the Awards in LUCRIS is only editable by the function at Research Service handling awards. To change any information please contact the LUCRIS Support: servicedesk [at] lu [dot] se

Page Manager:

Contact Awards

Jörgen Persson
jorgen [dot] persson [at] fs [dot] lu [dot] se

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu [dot] se

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