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Procedures for public disclosure requests

Here you can learn about what to do when receiving requests for disclosure of public documents.

The registrar’s office often receives requests to disclose public documents. The quick reference guide on public disclosure requests (below) provides guidance on how to handle such inquiries.
Quick reference guide on public disclosure requests, in Swedish (PDF 50 kB, new window)

Who is responsible for disclosing the requested document?

The official responsible for the case is also the person responsible for disclosing the requested document. If someone has requested to obtain documents pertaining to a case of which you are responsible, you must promptly process that request. If you have doubts about what to do with such a request, please consult one of the university administration lawyers.

Shall public disclosure requests be registered?

Only requests for disclosure of public documents that are rejected or subject to confidentiality assessment are to be registered. Confidentiality must be assessed in each individual case by the person storing the document.

Decisions to reject requests for disclosure of public documents are made by the head of administration after assessment by the Legal Office. The decision to reject must be registered. Contact one of the lawyers at the Legal Office for advice!

If the requested document is classified as confidential, you should also contact the University administration lawyers.
Read more about the regulations regarding disclosure of public documents, public access and confidentiality

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Contact

Please contact the registrar or archivist if you have questions.

Registrar’s office telephone hours
Monday–Friday 09:00–12:00.
+46 46 222 71 40
registrator [at] lu [dot] se

University archives telephone hours 
Monday–Friday 09:00–11:30 and 12:30–15:00. Note: from June 19 until August 11 only 13.00–15.00!
+46 46 222 16 70
universitetsarkivet [at] legal [dot] lu [dot] se

Mailing address
Lund University
Records Management and Archives
Box 117
221 00 LUND

Internal mailing code: 62

Visiting address
Porfyrvägen 20
224 78 LUND

For questions about public access and confidentiality, please contact the lawyers at the University administration:

Sanna Håkansson
Lawyer
sanna [dot] hakansson [at] legal [dot] lu [dot] se
+46 46 222 08 10

Henrik Wiebe (on leave)
Lawyer
henrik [dot] wiebe [at] legal [dot] lu [dot] se
+46 46 222 08 90

 

Pernilla Skantze
Lawyer
pernilla [dot] skantze [at] legal [dot] lu [dot] se
+46 46 222 08 90

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu [dot] se

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