Electronic legal deposit
Lund University is obliged to submit electronic material to the National Library of Sweden, under the legal requirement of electronic legal deposit (eLD). These deposits are to be made through our eLD system called ‘E-plikta’.
You are perhaps wondering how eLD is linked to other systems, such as document registration and e-archives, and ask yourself: “Am I to deposit the same document in several systems?” The short answer to that question is “No”.
This is eLD
Electronic legal deposit is a legal requirement to submit copies of electronic materials which have been made available to the public. The purpose of eLD is to collect and preserve the digital cultural heritage to support future research.
The Swedish Parliament (Riksdagen) has assigned the National Library of Sweden with the task of receiving the electronic legal deposits.
To be submitted as eLD
Electronic legal deposit means submitting digital copies of digital publications published on our websites directed to the public.
It does not cover digital publications directed at employees or admitted students.
The material is to consist of single files of a finalised and permanent nature. Finalised and permanent means that you will no longer modify the information. Electronic legal deposits may include texts, pictures, video and audio.
Publications at Lund University that are subject to eLD
There are seven types of publications at Lund University that are subject to eLD:
- Student recruitment material such as prospectuses, recruitment videos and instructions on how to apply for a course or programme.
- Staff recruitment material such as recruitment videos and instructions on how to apply for a position.
- Reports and investigations that are of public interest such as the University’s annual financial statement.
- Commemorative and jubilee publications.
- General information about the University for the public such as brochures, exhibition catalogues, information or marketing materials, newsletters and journals.
- Research information for the public such as newsletters, journals, information or marketing videos, and video lectures.
- Research publications.
Research publications are not to be uploaded in ‘E-plikta’
Research publications are not to be uploaded in ‘E-plikta’. The research information system LUCRIS automatically delivers research publications that are subject to eLD to the National Library of Sweden.
This is how you make electronic legal deposits
Within three months from the time you published any material subject to eLD, you are to upload it in ‘E-plikta’ – our system for the delivery of eLD material to the National Library of Sweden.