Different types of agreement
If both a government and a local agreement exist, use the local one. There may also be government framework agreements in which we have placed University-wide call-off orders. In these cases, you should first of all use the call-off agreement ranked first.
The purchasing procedure for you depends on whether agreements have been made with one or multiple suppliers.
If a framework agreement has only been made with a single supplier, call-off orders can be placed directly with the agreement supplier in accordance with the terms of the agreement.
Multiple suppliers – ranking
Once all the conditions are set and several suppliers have been accepted, the suppliers are ranked. The supplier at the top of the list shall be contacted first. If the supplier cannot deliver the product or service at the agreed upon price (or other conditions), the supplier next in line shall be consulted. It may be specified in the framework agreement under what conditions the supplier has the right to decline a call-off order.
Multiple suppliers – renewed competition
Some conditions have not always been established, the price usually being one of them. In such cases, all framework agreement suppliers are invited to submit new tenders, a sort of mini-procurement. A call for tenders shall be sent to all the listed framework agreement suppliers.
Purchasing and Procurement
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