Records management refers to the systematic management of an organisation’s overall recordss (documents). The management of public documents is especially important within a public authority.
Records management includes measures throughout the document's life cycle. On these pages you will find instructions regarding document registration which will often take place when a document is received or drawn up, as well as the archiving or disposal thereafter.
The general principles of records management are the same for paper documents and other analogue materials as for electronic documents. The latter, however, involves some specific, practical and technical requirements.
Documents handled within the University shall also be classified according to the content of the document, regardless of the form.
Registering documents through the document registration system W3D3
At Lund University, we work in different systems. Our document registration system is called W3D3. All employees who use W3D3 for registering their documents must first undergo training to become authorised. Only after you have completed the training will you receive your login information.
For the registering of research funding and commission agreements there are specific central routines.
Practical information on how to archive your documents and what you need to consider with regard to disposal of and storing documents:
Information regarding responsibilities and directions on what to do with research documents:
Please contact the registrar or archivist if you have questions.
Registrar’s office telephone hours
+46 46 222 71 40
registrator [at] lu.se
University archives telephone hours
Monday–Friday 09:00–11:30 and 12:30–15:00. Note: from June 19 until August 11 only 13.00–15.00!
+46 46 222 16 70
universitetsarkivet [at] legal.lu.se
Records Management and Archives
221 00 LUND
Internal mailing code: 62
224 78 LUND