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Business travel

On these pages you will find information about what things to consider before, during, and after your travel through work, including what travel agency to use, what documentation you need to bring with you, and how to be reimbursed once you have returned home.

Booking the trip

Please read Lund University’s travel policy before booking your trip. The travel policy is available on the Rules and Regulations pages:

Policy for business travel at Lund University 1997, in Swedish (PDF 249 kB, nytt fönster)

Once your travel request has been approved by the relevant authority you can go ahead and book it via a travel agency that has an agreement with Lund University.

Read more about booking travel via a travel agency, modes of transportation, and hotels and accommodation

Things to consider before and while travelling

There are also some practical things to consider before travelling. 

Read more about insurance, vaccinations, visas, safety and charge cards

Your business trip may include making a presentation about Lund University. Presentation materials for you to use can be found here:

General presentation materials about Lund University

When you return home from travelling

When you have returned home from travelling you will need to submit a travel expense report and manage possible invoices and outlays.

Information about how to do a travel expense report, receive reimbursements and handle invoices

Car rental

You can rent cars from LU Service.

Renting by the day
Volvo V70: SEK 500/24 hours (+SEK 20/10km)

Renting by the week/month
1 week SEK 1750
1 month SEK 7000

The cost of fuel is added to the prices above. You do not need to advance the money for fuel yourself. In case of long term rental, a fuel card is to be used to fill the tank. The fuel costs then appear on the invoice. Contant the University Postal Service for bookings and additional information.

Video conferencing

Personal meetings are often important, but some meetings can be held via video conference. For example, follow-up meetings or intermediate business meetings in different forms of national and international collaborations.

Information about video conferences

Page Manager:


Insurance and insurance cards:

Human Resources

Jenny Palmgren
Jenny.Palmgren [at]

Kristina Åhrman
Kristina.Ahrman [at]

Travel agencies and agreements:


Procurement officer Elna Rosén
Elna.Rosen [at]



Procurement officer Håkan Ericsson [at]

Postings abroad:

Human Resources

Lena Annerfeldt
Lena.Annerfeldt [at]

Private cards

Human Resources

Marita Möller
Marita.Moller [at]

Questions about travel advances


lev [at]

Safety matters

LU Estates

Chief security officer Per Gustafson
Per.Gustafson [at]

Car rental

University Postal Service

+46 46 222 70 73, +46 46 222 70 84
universitetsposten [at]

Video conferencing

BMC.Reception [at]

LU Service, LU Conferences
teknik [at]

Pufendorf Institute
bengt.pettersson [at]

videokonferens [at]

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at]

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