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Invoice management

An invoice is a bill that must be paid by the University. You are responsible for paying your invoices through the online tool Lupin.

In Lupin you will process purchasing and supplier invoices. All invoices are processed electronically. These quick reference guides will help you with procedures in Lupin:

Detailed information and additional quick reference guides about Lupin available on the Finance Pages (in Swedish)

For business travel you need to supplement the invoice with the purpose/objective of the trip. The date of the assignment/trip shall be stated in all business travel and programme attachments.

News

Information letter to Lupin users | January 2016 (PDF 226 kB, new window)

Billing address

Lund University
Name of the department/division
Box 188
221 00 Lund

Reference: First name and surname(s), for example “Greta Garbo”.

If you receive invoices directly to the department you should send these to be scanned. Use the University’s billing address (see above). Then, contact the supplier and change the address to the University billing address with the addition of the name of the department.

If several invoices are sent in the same envelope and one/some invoices consist of several pages – keep any multi-page invoice together using paper clips (do not staple).

Made out to Lund University

Invoices must always be made out to Lund University. If you receive an invoice that is not made out to Lund University, but that is to be paid by the University, you must ask the supplier to send you a new invoice with the correct name.

Corporate identification number

Lund University’s corporate identification number is 202100-3211.

VAT number

Lund University’s VAT number is SE202100321101.

Our VAT number shall be used when ordering goods and services from other EU countries. 

Reference

The first name and surname of the person who placed the order shall be included as reference on the invoice, for example, “Lars Larsson”. If an order number (LU followed by 8 digits) or a subscription number was issued at the time of ordering, this shall also be stated on the first page of the invoice.

Supported currencies for payments

The currencies that may be used for payments are: AUD, CAD, CHF, DKK, EUR, GBP, JPY, NOK, SEK and USD.

In case of error

When invoices have errors or if you need to make a complaint about something, you should contact the supplier and request a credit note. Wait to process the invoice until the credit note has been sent to Lupin. Then, process both invoices simultaneously.

Training

Training in ordering, purchasing and Lupin is available through Kompetensportalen

Instruction videos for Lupin are currently being revised and will be published when completed.

Training will be available in English when needed. 

Page Manager:

Contact

General assistance, orders and invoices:

LDC Service desk
+46 46 222 90 00
Telephone hours: Monday–Friday 8:00–17:00
ServiceDesk [at] lu.se

Accounting issues

Finance Division

Invoice Management and Payments Office
+46 46 222 46 00
Telephone hours: Monday–Friday 9:00–12:00, 13:00–15:00 (press 1, then 1)
lev [at] eken.lu.se

Procurement and general feedback regarding purchasing

inkop [at] eken.lu.se

Site Manager
Central Administration
staffpages [at] lu.se

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