Through its health promotion benefits, Lund University wants to encourage health awareness among its employees, offering them an opportunity to participate regularly in health promoting activities.
The University hopes that this will lead to increased well-being at work, create a pleasant workplace with a sense of community and reduced absence due to illness. The University’s health promotion initiatives also aim to prevent and reduce occupational injuries.
Health promotion reimbursement
You are reimbursed for the cost of simple and relatively inexpensive health-promoting activities. Both conditions must be met for the activity to quality for reimbursement.
Sports which require expensive equipment and peripherals such as
- riding and
- downhill skiing
are not reimbursed.
Family membership cards and entrance fees for sporting events, personal starting fees in competitions and memberships in associations are taxable. Lund University does not reimburse the cost of taxable activities.
All employees are included
This benefit is offered to all employees, including those on short-term, part-time and substitute contracts.
A gym membership or equivalent cost is reimbursed up to a maximum of SEK 1 870 (or the sum actually paid for a calendar year, whichever is lower). You can choose to use your health promotion benefit for several different activities.
The full amount is paid if your employment contract exceeds 6 months. Employment which runs for a period shorter than 6 months generates a health promotion reimbursement proportionate to the period of employment calculated in months. For example, an employment period of 3 months generates three twelfths of the maximum reimbursement.
Payment of the reimbursement
The health promotion reimbursement is paid out in the same year as the cost was incurred. The salary office pays out your reimbursement twice per year at most.
Reimbursement requires the submission of an original receipt from the activity provider, showing the price, your name, the period covered, the salesperson, and the service purchased. The original receipt is to be sent together with the completed form for health promotion reimbursement to the Salary Office, HS 23. The form is to be countersigned by your manager.
If you pay for the activity via direct debit (autogiro) you are to attach a copy of the account statement and a dated receipt from the activity provider showing your name, the price and the period covered. Reimbursement is offered at most twice per year, after the account has been charged.
Please note that reimbursement for health promotion cannot be requested via Primula Res as a personal expense.
Health promotion hour
You are entitled to 60 minutes of health promotion time per week if you work full-time. This includes the time it takes you to get to and from your activity, as well as any other preparation.
The activity can be divided into shorter sessions, for example three 20-minute sessions or two half hour sessions. Check with your manager when planning how to use your health promotion hour.
The health promotion hour should be used between 11:00 and 14:00 so that you regain energy during the working day and make the most of daylight hours.
Reporting health promotion hours
When you use your health promotion hour, you record it on your monthly flexitime report. If you do not have flexitime, discuss how to report the health promotion hour with your line manager.
Contact your line manager or the human resources officer within your department/faculty or equivalent.