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Common email signature

When you send an email as a Lund University employee, your association with the University should be clear – this is an important element of our public face. Below, you will find recommendations for how to compose your email signature, which you can copy and use as a template.

Your email signature provides the recipient with brief information on your function and your contact details. Avoid as far as possible using images or logotypes in your signature, as the way in which your correspondents can receive and view these images varies depending on their email program and settings.

Recommendations for email signatures

Font: Arial normal (write your first name and surname in Arial bold)
Size: 10–11 points
Colour: Black

First name Surname
Title

Lund University
Faculty/Division/equivalent
Department/Office/equivalent
Postal address
Visiting address
Telephone (written +46 46 000 00 00)
Mobile (written +46 701 00 00 00)
Email
Website

If you have more information, for example a blog or facebook page, you can add it at the bottom of the text. Feel free to copy the template above, add your own details and convert into Arial font when you paste the text into your email program.

Example: email signature in Swedish

Anna Andersson
Forskarassistent

Lunds universitet
Naturvetenskapliga fakulteten
Biologiska institutionen
Box 118, 221 00 Lund
Besöksadress: Sölvegatan 37
Telefon: +46 46 23 45 67
Mobil: +46 701 23 45 67
anna.andersson [at] biol.lu.se
www.lu.se

Example: email signature in English

Anna Andersson
Postdoctoral research fellow

Lund University
Faculty of Science
Department of Biology
Box 118, SE 221 00 Lund
Visiting address: Sölvegatan 37
Telephone: +46 46 123 45 67
Mobile: +46 701 23 45 67
anna.andersson [at] biol.lu.se
www.lu.se

How to change your signature

How you enter your email signature varies from one email program to another. The most common procedure is to go in to Tools/File > Options > Email /Email format and find the button for signature. Another alternative, if you are using Outlook for Mac, for example, is that you open a new email and find the button for signatures at the top of the Tools menu. You then select Standard and change or paste in your signature in the column on the right. If you can’t find it, search for “Signatures” in the help function of your program.

Help and support

Contact the Service Desk if you have problems or further questions, via telephone +46 46 222 90 00 or email servicedesk [at] lu.se

The LU Support website offers IT support for Lund University employees, including several guides for the Office programs, etc.

Go to the LU Support website to find more IT guides

Page Manager:

Contact

Branding Office, Corporate Communications

grafiskprofil [at] kommunikation.lu.se

Maria Wendel
Communications officer
maria.wendel [at] kommunikation.lu.se 
+46 46 222 70 07

Anna Johnsson
Communications officer
anna_v.johnsson [at] kommunikation.lu.se
+46 46 222 70 21

Nina Ransmyr
Communications officer
nina.ransmyr [at] kommunikation.lu.se
+46 46 222 03 20

Clyde Lange
Communications officer/graphic designer
(Media-Tryck)
clyde.lange [at] service.lu.se
+46 46 222 74 70

Site Manager
Central Administration
staffpages [at] lu.se

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