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Collecting payment from conference participants

As soon as you start planning your event, you must decide on the participation fee and how you will receive payments. Here you can read about the VAT rules and the various possible payment methods.

VAT on participation fees

Already at the application stage you must indicate what the participation fee is, including VAT. The VAT rate is 25 per cent.

Swedish participants, except public sector employees

VAT 25 per cent.

Invoiced EU clients with a VAT account

No VAT.

All other international clients

VAT 25 per cent.

 

Participants from the EU can request reimbursement of the VAT charge via their local tax authority. Feel free to point this out in connection with the registration.

More information about VAT reimbursements available on the European Commission website

Payment methods

Participants can pay their fees in various ways, for example, via bank accounts, card payments, or invoices. 

Bank accounts

You may provide Lund University’s banking information in connection with registration. Ask participants to clearly indicate your cost centre in the payment reference, for example.

Lund University’s banking information (PDF 31 kB, new window)

NB! Only the University’s bank accounts may be used!

Card payments

At registration for the conference, you can also refer participants to the University’s card payments page. Contact Billing and Accounting at the Finance Division, kund [at] eken.lu.se, to receive a link to this page which you can include in the registration form. You will be assigned a special “event” connected to your conference or course that participants should specify. It facilitates payments being made to the correct department.

The Finance Division also has a card terminal which can be borrowed at the time of the conference. Book it by calling or sending an email to kund [at] eken.lu.se well in advance of the conference.

The bank will charge a small fee for card payments, contact the Finance Division at kund [at] eken.lu.se for current prices.

Conference website and participant management

You are welcome to use the services of an external convention bureau or the internal LU Conferences office if your department/unit needs help with developing a conference website and/or participant management in connection with receiving payments.

Help with the conference

Invoices

It is also possible to send invoices to the participants, and some companies may require it. The invoices are then made out by the finance officer at your unit/department.

Page Manager:

Contact

Finance Division
Billing and Accounting

+46 46 222 46 00 (press 2, then 1)
kund [at] eken.lu.se

Site Manager
Central Administration
staffpages [at] lu.se

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