Business travel insurance
You must take the Swedish State Business Travel Insurance Certificate with you as proof that you are covered by Kammarkollegiet’s business travel insurance.
If you are not covered by the business travel insurance policy, a special travel insurance policy can be taken out instead. Find out more about the rules that apply below.
In addition to insurance cover, there are other things you need to consider before going on a business trip, such as:
- travel safety
Kammarkollegiet business travel insurance
The business travel insurance policy is a group policy, which means that employees are covered for all domestic and international trips made representing the University. Non-employees can also be covered by the policy if they are travelling on behalf of the University.
Important information about the insurance policy:
- The policy applies throughout the business trip and corresponds to ordinary travel insurance.
- The policy applies worldwide, including in regions where the Ministry for Foreign Affairs advises against travel.
- The policy does not have an excess.
- The policy does not apply for journeys to and from work.
Please note: The terms and conditions of the business travel insurance will be updated on 1 January 2017.
Travel insurance from Kammarkollegiet
Kammarkollegiet’s business travel insurance applies if you are travelling to represent the University or if the University is paying for the trip. In other cases, it may be necessary to take out and pay extra for travel insurance from Kammarkollegiet.
Kammarkollegiet’s travel insurance may be required for accompanying family members if the trip is longer than the period covered by a home insurance policy.
Contact Human Resources at forsakringskortet [at] pers.lu.se for more information.
When you go on a business trip, you must take the Swedish State Business Travel Insurance Certificate. The certificate is proof that you are covered by the business travel insurance policy. On the back of the certificate, there is information about whom to contact if something goes wrong during the trip.
The certificate is available from your administrator, who orders it from the Human Resources Division. The certificate may be issued for a maximum of two years, but never longer than the end of your contracted period of employment.
Adminstrators responsible for ordering travel insurance certificates do so by emailing the number of certificates required and their recipients’ addresses to forsakringskortet [at] pers.lu.se.
European health insurance card
If you are travelling on business within the EU/EEA or Switzerland, you must also have a European health insurance card with you. You order this card yourself from the Social Insurance Office (Försäkringskassan).
Diners Club TAC travel insurance
The travel insurance from Diners Club TAC is additional cover for all travel booked through the University’s procured travel agency and thereby paid with a travel expense account with Diners. A good tip is to keep the business travel card and Diners TAC Pocket Facts in your wallet.
This insurance includes
- accident insurance,
- compensation in the case of delayed baggage and
- cancellation insurance.
- Insurance terms and conditions Diners Club TAC (PDF 115 kB, new window) (In Swedish)
- Diners TAC Pocket Facts (PDF 71 kB, new window) (In Swedish)
- Form for filing a claim Diners Tac (PDF 27 kB, new window) (In Swedish)
Spending an extended period abroad
Lund University employees who will be working abroad for an extended period are to have a special international contract (URA).
You can also be stationed abroad if you are to serve abroad for a short period but are accompanied by your family. An international contract must be drawn up in such cases and a special insurance policy taken out, known as URA insurance. URA insurance only applies for employees on an international secondment for which a URA contract has been drawn up.
Contact your manager or nearest human resources officer to find out more about the rules that apply when you are abroad for a long period.
Filing a claim when stationed abroad (URA)
If you have an international contract (URA) you are to submit the insurance claim and any receipts, along with a copy of the insurance confirmation to your manager. Both you and your manager are to sign the claim. Then your manager sends the claim report to Kammarkollegiet.
In the Iphone app "Försäkrad på resan" (Insured for travel), Kammarkollegiet has gathered important information for university employees who are travel on business or work abroad. The app features important contact numbers, good advice and instructions for filing a claim.
The app has information on Kammarkollegiet’s
- business travel insurance,
- travel insurance and
- insurance for international secondment.
Contact your line manager or the human resources officer within your department/faculty or equivalent.