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Business travel insurance

When you go on a business trip representing the University, you are covered by Kammarkollegiet’s business travel insurance. Extra cover is available through the Diners Club TAC travel insurance policy. If you are abroad for an extended period, different rules apply.

 

You must take the Swedish State Business Travel Insurance Certificate with you as proof that you are covered by Kammarkollegiet’s business travel insurance.

If you are not covered by the business travel insurance policy, a special travel insurance policy can be taken out instead. Find out more about the rules that apply below.

In addition to insurance cover, there are other things you need to consider before going on a business trip, such as:

  • travel safety
  • vaccinations
  • visas

More points to remember when travelling on business

Kammarkollegiet business travel insurance

The business travel insurance policy is a group policy, which means that employees are covered for all domestic and international trips made representing the University. Non-employees can also be covered by the policy if they are travelling on behalf of the University.

Important information about the insurance policy:

  • The policy applies throughout the business trip and corresponds to ordinary travel insurance.
  • The policy applies worldwide, including in regions where the Ministry for Foreign Affairs advises against travel.
  • The policy does not have an excess.
  • The policy does not apply for journeys to and from work.

More information about the terms of the business travel insurance policy on the Kammarkollegiet website (PDF, new window)

Please note: The terms and conditions of the business travel insurance will be updated on 1 January 2017.

Swedish state business travel insurance terms and conditions from 1 January 2017 on the Kammarkollegiet website (PDF, new window)

Claim form – Swedish state business travel insurance on the Kammarkollegiet website (PDF, new window)

Travel insurance from Kammarkollegiet

Kammarkollegiet’s business travel insurance applies if you are travelling to represent the University or if the University is paying for the trip. In other cases, it may be necessary to take out and pay extra for travel insurance from Kammarkollegiet.

Kammarkollegiet’s travel insurance may be required for accompanying family members if the trip is longer than the period covered by a home insurance policy.

Contact Human Resources at forsakringskortet [at] pers.lu.se for more information.

More information about travel insurance from Kammarkollegiet on their website (PDF, new window)

Claim form – Swedish state travel insurance on the Kammarkollegiet website (PDF, new window)

Insurance certificate

When you go on a business trip, you must take the Swedish State Business Travel Insurance Certificate. The certificate is proof that you are covered by the business travel insurance policy. On the back of the certificate, there is information about whom to contact if something goes wrong during the trip.

The certificate is available from your administrator, who orders it from the Human Resources Division. The certificate may be issued for a maximum of two years, but never longer than the end of your contracted period of employment.

Adminstrators responsible for ordering travel insurance certificates do so by emailing the number of certificates required and their recipients’ addresses to forsakringskortet [at] pers.lu.se.

European health insurance card

If you are travelling on business within the EU/EEA or Switzerland, you must also have a European health insurance card with you. You order this card yourself from the Social Insurance Office (Försäkringskassan).

Order the EU card before travel abroad from the Social Insurance Office website 

Diners Club TAC travel insurance

The travel insurance from Diners Club TAC is additional cover for all travel booked through the University’s procured travel agency and thereby paid with a travel expense account with Diners. A good tip is to keep the business travel card and Diners TAC Pocket Facts in your wallet. 

This insurance includes

Spending an extended period abroad

Lund University employees who will be working abroad for an extended period are to have a special international contract (URA).

You can also be stationed abroad if you are to serve abroad for a short period but are accompanied by your family. An international contract must be drawn up in such cases and a special insurance policy taken out, known as URA insurance. URA insurance only applies for employees on an international secondment for which a URA contract has been drawn up.

Contact your manager or nearest human resources officer to find out more about the rules that apply when you are abroad for a long period.

Filing a claim when stationed abroad (URA)

If you have an international contract (URA) you are to submit the insurance claim and any receipts, along with a copy of the insurance confirmation to your manager. Both you and your manager are to sign the claim. Then your manager sends the claim report to Kammarkollegiet.

Notification of damage/loss: URA – Insurance for staff stationed abroad on the Kammarkollegiet website (PDF, new window)

Notification of damage/loss: URA – Supplementary property insurance on the Kammarkollegiet website (PDF, new window) (in Swedish)

Insurance app

In the Iphone app "Försäkrad på resan" (Insured for travel), Kammarkollegiet has gathered important information for university employees who are travel on business or work abroad. The app features important contact numbers, good advice and instructions for filing a claim.

The app has information on Kammarkollegiet’s

  • business travel insurance,
  • travel insurance and
  • insurance for international secondment.

Download the app "Försäkrad på resan" on the Apple website (In Swedish)

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Contact

Contact your line manager or the human resources officer within your department/faculty or equivalent.

Site Manager
Central Administration
staffpages [at] lu.se

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