For new employees
As a new employee, you are to be given an introduction to your workplace. The responsibility for this rests with your line manager or another person he or she appoints. If you do not know who is responsible for your introduction, you can ask your manager.
Your manager is also to inform you of who is responsible for human resources issues in your workplace. You can turn to that person with any questions regarding issues such as health promotion or working hours.
The University organises welcome days for all the new employees at Lund University. The events are also offered in English.
Useful information for new employees
There is a lot you need to know at the start of your new employment. Here are a few useful points:
Salary payment, paying bank
If you do not have a bank account at Nordea, you must send a transfer order to Nordea so that your salary gets paid into the right bank.
If you have an account at Nordea, you do not need to send in a form. Nordea will automatically pay your salary into your account.
Submitting a tax registration certificate
When you start working, you must send an A Tax registration certificate to your employer so that the correct amount of tax is deducted from your salary. You then send it to your payroll officer.
You need an access card, known as an LU card, with a photograph in order to gain entry to University premises.
Health promotion and work environment
As an employee at Lund University, you are entitled to health promotion benefits and a health promotion hour.
In addition to your manager, your health and safety representative and the Occupational Health Service play an important part in ensuring you have a good work environment.
You can attend various internal training courses in order to develop in your professional role. Discuss this with your manager. Check the professional development portal (Kompetensportalen) to see what courses are available and to register.
Graphic profile, logo, templates
It is important that you apply the graphic profile to any material produced on behalf of the University, whether printed or digital, both within and outside the University. The aim is to generate recognition and clarity and to reinforce the Lund University brand.
As a public sector employee, you are entitled to paid annual leave as of your first year of employment. In order to take out full paid annual leave, you must have been employed for the whole year. This means that the number of days of annual leave to which you are entitled depends on the start date of your employment. If your employment started before 1 September, you are entitled to at least five weeks’ annual leave. If your employment started after 1 September, you are entitled to at least one week of annual leave. The leave may be paid or unpaid depending on how many leave days you have accumulated during the year.
Internal mailing codes, cost centres
To send a letter to someone via internal mail, you need to know the internal mailing code for the person or the organisation. This code refers to a physical mail room to which your letter will be sent. It is sometimes abbreviated to HS ("hämtställe" in Swedish).
The internal mailing code is indicated by a number, e.g. HS 31. You can find out which internal mailing code to use for a particular person in the employee directory database, Lucat. You can also see which internal mailing code someone has by using the search field here on the staff pages.
In order to do certain things, like book premises or buy something on invoice, you need to know the cost centre of your organisation. This is a six-figure code. Ask your manager what your cost centre is.
Your responsibility as a public sector employee
As an employee of Lund University, you also have an obligation to handle matters in a fair, objective and impartial manner.
You are also responsible for keeping University documents in good order so that we can maintain the principle of free access to public records and preserve the documents for future generations.
Contact your line manager or the human resources officer within your department/faculty or equivalent.