Payment of salary
This page provides information about payment of salary.
Register absences on time to get the correct salary
In order for you to receive the correct salary at the end of the month, and to avoid a so-called salary debt arising, it is important to register absence that affect your salary in time. For instance:
- Illness and care of children (vab) must be registered on the first day of absence.
- Applications for annual leave and other leave must be registered in Primula and granted/approved by the manager before the leave is taken.
Ask your manager or your nearest HR function when during the month you need to register cases in Primula at the latest. SSC’s* schedule for when cases need to be registered, reviewed and authorised each month is available in the SSC Portal (see the link below). This usually occurs between the 7th and 10th of each month. Exceptions may occur, for example in December.
Make it a habit to always check your payslip to ensure everything is correct.
* SSC stands for Statens servicecenter (Swedish Government Service Centre)
Content on this page:
- Submit an A-tax registration certificate
- If you have a preliminary tax adjustment decision
- Your salary is paid per calendar month
- Primula and the National Government Service Center (SSC)
- Register a bank account for salary payments
- Supplements or deductions
- Salary debt
- Check your salary statement
Submit an A-tax registration certificate
When you start working, you must send an "A-tax" certificate to the National Government Service Centre (SSC) salary services so that the correct amount of tax is deducted from your salary. You do this by attaching your A-tax certificate to the form available in the menu My Page/Employment/Select form – A-skatt, in Primula.
If you have not yet started your employment, you submit your A-tax certificate to the employer, who registers the information for you. Contact your immediate manager for more detailed information about which person at your workplace you should submit the tax certificate to.
- Request an “A Tax” certificate via Swedish Tax Agency website
- Read more about work and employment in Sweden: a guide to taxes and population registration (Swedish Tax Agency)
If you have a preliminary tax adjustment decision
If you have received a preliminary tax adjustment decision (jämkningsbeslut), this is to be reported and forwarded to the National Government Service Centre (SSC) so that the correct amount of tax is deducted from your salary. The form can be found under the menu My Page/Employment/Select form – Jämkning, in Primula.
Read more about preliminary tax adjustment on the Swedish Tax Agency’s website (in Swedish)
The information below is to be entered in the form and the decision is to be attached.
- Enter the adjustment in per cent according to the decision.
- Fill in the start date as stated in the decision, if there is no date, leave the field empty.
- Fill in the end date as stated in the decision.
- Indicate whether your total income (including any benefits) will exceed the threshold for the period.
- If relevant, enter information about other types of tax adjustment decisions from the Swedish Tax Agency in the box marked ‘other information’.
- Attach a copy of the decision in the case.
Your salary is paid per calendar month
Individual salaries along with fixed and variable salary supplements are paid per calendar month.
You receive your salary on the 25th of each month, with certain exceptions:
- When the 25th falls on a Saturday, the payment is made on Friday the 24th.
- When the 25th falls on a Sunday, the payment is made on Monday the 26th.
- When Midsummer Eve falls on the 23rd, 24th or 25th, the payment in June is made on the day before Midsummer Eve.
- In December, the payment is made on the 21st at the earliest.
Primula and the National Government Service Centre (SSC)
Primula is the University’s staffing and salary system in which you can, for example, see your salary statement, register notification of illness and apply for annual leave. Based on the information in Primula, salary processing is handled by SSC.
You can follow all your Primula cases in the SCC portal. The portal also allows you to access the user guides for Primula and information about current and planned disruptions to Primula.
You will find the log-in for Primula and the SSC Portal in the right-hand column on this page.
Register a bank account for salary payments
Swedbank handle the University’s salary payments. Therefore, as an employee, you need to ensure that you have the correct bank account registered for salary payments in Swedbank’s register of accounts. This also applies to anyone on sick leave, parental leave, leave of absence, and hourly or temporary employees.
You do not need to be a Swedbank customer to register an account. You can register an account from any Swedish bank in Swedbank’s account register.
If you already are a customer at Swedbank, please log in and check that the correct account number is registered.
Digitally or at Swedbank and Sparbanken Skåne bank branches
It is possible to register a bank account for salary payments digitally or at Swedbank's and Sparbanken Skåne's bank branches.
However, depending on the current load at Sparbanken Skåne, an appointment may be required. Please contact Sparbanken Skåne for more information (contact details can be found in the box Find bank branches to register your salary account in the right-hand column of this page.).
When it comes to the possibility of being able to register an account for salary payments at other Sparbank branches, you need to ensure that it is a bank branch that is part of Swedbank or Sparbankernas cooperation agreement.
Note that it is not possible to register an account for salary payments at Swedbank’s branches outside Sweden, e.g. in Copenhagen.
At least a week before the salary payment date
Registration of a bank account needs to be done at least one week before the salary payment date. This period applies regardless of whether the account registration is done digitally within Swedbank’s account register, or through a Swedbank or Sparbanken Skåne branch. Find bank branches to register your salary account in the right-hand column of this page.
In the event an account is not registered in time, read more below under If you do not register a bank account for salary payments
Here’s how to register an account for salary payments
Log in to Swedbank’s branch register using Mobile BankID. If you are a customer of Swedbank or one of the other savings banks, you can also log in using a security token.
Read more about how to log in and register account in the Swedbank account register (Swedbank)
Once you have logged in, you can see if you already have an existing account link with Swedbank. If you wish to change or add an account link, enter the desired bank account (which can be held at any Swedish bank) and confirm. The ‘Existing link’ will then automatically change to the account you have changed to or added.
Link to Swedbank’s branch directory
You can also register a bank account for salary payments by visiting one of Swedbank’s or Sparbanken Skåne’s branches.
If you do not have an e-ID with a Swedish personal identity number, you can visit any Swedbank branch and verify your identity using a standard form of ID.
Visit any Swedbank or Sparbanken Skåne branch and present a standard form of ID. Search for branches covered by the Swedbank or Sparbanken cooperation agreement via the link in the right-hand column.
It is important to bring the correct documents to the bank
Please bring:
- A valid passport.
- A register extract from the Swedish Tax Agency showing your coordination number.
- Employment contract/employment decision.
- Account statement (IBAN and BIC) – an account statement confirms that you are a customer of the bank and verifies all account details. You must request the account statement from your bank yourself. Unfortunately, a printout from your online banking is not accepted by Swedbank.
- Lund University’s SUS contract number (the number is 042416 and is required to link your foreign account to the university’s payroll).
Please note that once you have been issued with a Swedish personal identity number, you must present a Swedish identity document as proof of identity at Swedbank when linking your account, so that the bank can link your Swedish personal identity number to a Swedish identity document.
The bank may need to ask you for further documentation to complete your application. Once the bank has received all the documents, they will contact you to explain the next steps. If you are unsure what additional information is required, you can ask when you visit the branch or call the branch immediately after your visit.
Must be the same personal identity number or coordination number as in Primula
It is important that the personal identity number or coordination number used when registering an account for salary payments with Swedbank is the same as the one registered for you in Primula.
You cannot register a bank account using your personal identity number if you still have your coordination number in Primula. When switching from a coordination number to a personal identity number, you must therefore always make a new account registration in Swedbank’s account register.
To register a foreign bank account for salary payments, you must
- have a personal identity number or a coordination number,
- visit one of Swedbank’s or Sparbanken Skåne’s branches in person (partly due to the bank’s identity verification process; powers of attorney are not accepted by the bank). It is important that you are clear about the purpose of your visit when you visit a Swedbank branch – that is, that you wish to register a foreign account for salary payments.
If you have a Swedish personal identity number but wish to register a foreign bank account, you must also visit one of Swedbank’s branches in person.
Please note that once you have been issued with a Swedish personal identity number, you must present a Swedish identity document as proof of identity at Swedbank when opening an account, so that the bank can link your Swedish personal identity number to a Swedish identity document.
These are valid identity documents:
- Standard Swedish passport (a provisional passport is not valid as proof of identity)
- Swedish national ID card
- Swedish driving licence
- Swedish SIS-marked ID card
- Identity card for those registered in the Swedish Population Register
It is important that you bring the correct documents to the bank
Read about what you need to bring under the tab If you have a coordination number above.
If you do not register a pay account in Swedbank’s branch register but have a Swedish postal address registered in Primula, your salary will be paid via a payment slip which you can cash in as follows:
- Online via Swedbank’s branch register.
- Via a retail agent.
- At a branch of Swedbank or Sparbanken Skåne. Search for branches that are part of Swedbank or the Sparbanken cooperation agreement via the link in the right-hand column.
Please ensure that you have the correct postal address registered in Primula so that the payment slip is sent to the correct address.
Swedbank handles the university’s salary payments, so as an employee you must ensure that you have the correct bank account registered for salary payments in Swedbank’s account register. You do not need to be, or become, a Swedbank customer to register a bank account – in Swedbank’s account register, you can register an account from any Swedish bank.
If you wish to open an account and become a Swedbank customer and have a mobile BankID, you can do so via Swedbank’s website:
Become a customer | Become a customer online | Swedbank
If you have a coordination number and wish to open a bank account with Swedbank, you must book an appointment at a Swedbank branch.
The waiting time for an appointment and the time it takes for Swedbank to process the opening of your account may vary over time and between different Swedbank branches.
Bring the correct documents
The brochures that you can access via the link below, contains information on which documents you need to bring with you when you visit a Swedbank branch to open a bank account.
- Download brochure with information for new customers with a coordination number (PDF 564 kB, new tab)
- Download brochure with information for new customers with a Swedish social security number/personnummer (PDF 572 kB, new tab)
If you later obtain a Swedish personal identity number and wish to change your coordination number to a personal identity number, you do not need to book an appointment; you can get help with this on the same day you visit a Swedbank branch.
Supplements or deductions
Your manager decides whether salary supplements are to be paid out with your first salary or after the calendar month to which the supplements refer. The same applies to salary deductions.
If a salary deduction cannot be made according to the relevant decision, the employee is responsible for paying in an amount corresponding to the salary deduction in the time and manner determined by the employer.
Make sure to register any absence from work as soon as possible. You will then reduce the risk of incurring a salary liability due to a salary deduction for late registration of absence.
Salary debt
How does a salary debt arise?
If an employee registers absences such as illness or care of a sick child (VAB) too late in Primula, so that there is not enough time for the salary deduction for the absence to be made before the salary is paid, they may incur a salary debt. A salary debt can also arise because the wrong salary was paid for some other reason.
Management of salary debt
A salary debt arising from late registration of absence is usually dealt with by what is called a free correction, which can normally be done within three months of the salary overpayment. This means that a salary deduction is made from the next salary, provided there is sufficient salary to make the deduction from.
In the event that the wrong salary was paid for other reasons, Lund University as the employer will contact you to agree on how the repayment is to be handled – by invoice or by deduction from your future salary payments. This procedure is also applied in cases where more than three months have passed since an overpayment of your salary due to, for example, the late registration of absences in the system.
Repayment is always of the gross amount
A salary debt always needs to be repaid in gross to the employer because the tax is linked to you as an employee. The employer has paid the tax on your behalf to the Swedish Tax Agency and therefore it is not possible for the employer to reclaim the tax from the Swedish Tax Agency.
Contact your manager or HR officer if you have any questions relating to salary debt.
Check your salary statement
Remember to always check your salary statement to make sure all the details are correct. You can do this in Primula, or in the digital letterboxes Kivra or Min Myndighetspost
You can download your salary statement from Primula. If you do not have access to Primula (for example, if you are fee-remunerated), you can get your salary statement via Kivra or Min Myndighetspost. To do this requires you to have a Swedish personal identity number and an electronic identification (BankID/Mobile BankID) and that you are connected to Kivra or Min Myndighetspost.
If you do not have access to Primula and are not connected to Kivra or Min Myndighetspost, contact your local HR officer or Statens Servicecenter (SSC). Contact details for SSC are provided in the right-hand column on this page.
Register a bank account
You can register an account from any Swedish bank in Swedbank’s account register. Registration of a bank account needs to be done at least one week before the salary payment date.
Read more about how to log in and register account in the Swedbank account register (Swedbank)
Find bank branches to register your salary account
Primula support
In Primula Web you can carry out many tasks relating to your employment, including applying for annual leave, viewing your salary statements, reporting secondary employment and submitting a declaration of illness.
SSC Portal
In the SSC Portal you can find information about operational disruptions and planned interruptions to services for upgrades, in Primula.
Call ext. 29 000, press 3. You need to identify yourself with BankID to receive answers to personal information that, for example, concerns your payslip. If you do not identify yourself, you will receive the answers to your questions in a case in the SSC Portal.
External call, from a personal telephone +46 (0)46 222 90 00, press 3)
Contact
Contact your line manager or the HR function at your organisational unit if you have any questions concerning employment or your organisational unit’s procedures for HR matters.