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Flexitime for technical and administrative staff

Technical and administrative staff are normally covered by the flexitime agreement. You are responsible for registering your working hours.

Flexible working hours mean that employees are able to choose when they start work in the morning, take a lunch break and finish for the day. Remember that you may not have more than 20 hours in hand or owing at the end of the month.

Under the local agreement, your morning start time must be between 7:00 and 9:00. Your finishing time can be between 15:00 and 19:00. This means that you must be at work between 9:00 and 15:00.

Lunchtime flexi hours are between 11:30 and 13:30. Your lunch break must be at least 30 minutes. You must not work for more than six hours without taking a lunch break.

Normal full-time working hours are 8 hours a day. Lunch is not counted in working hours. If you are part-time, your manager decides, in consultation with you, what flexible hours you work.

Read more about "squeeze days" for technical and administrative staff

When you work flexitime, you must pay consideration to your colleagues and duties, and decide your hours in consultation with your line manager.

Want to know more about flexitime or whether you are covered by a specific agreement? Contact your line manager or human resources officer.

Registering working hours

The hours you work are to be registered manually or digitally and submitted to your manager at the end of the month. At the end of every calendar month, your manager checks the hours you have worked. You are responsible for filling in and submitting a flexitime form. All the forms below open in a new window.

Remember that your negative hours at the end of the month should not amount to more than 20 hours. If the positive hours exceed 30 hours when the working hours are balanced, which takes place in June and December, 30 hours will ordinarily be transferred to the next month and the remaining hours removed.

If you work fewer than five days per week on average, i.e. you have a day off during the week, this is referred to as fixed part-time working hours.

Read more about registration of fixed part-time working hours 

Changes to number of contracted hours

If you change the number of hours you work in the course of the year, for example by taking parental leave, you need – if you use the advanced flexitime form – to open a new flexitime form on which you indicate the percentage of full-time hours you work and a new start date. You should transfer your balance of hours in hand/owing to the new form and enter it on the Grunddata tab.

Exceptions from flexitime

Fixed working hours are an exception and can be used if you do not want to work flexitime. If you want to work fixed hours, you must inform your manager in writing. Fixed hours can be scheduled differently at different times of the year.

Certain parts of the University have specific staffing needs that mean it is not possible for staff to work flexitime.


Please contact your line manager or the human resources officer within your department/faculty or equivalent.

Covid-19 pandemic

Extended flexitime to avoid Coronainfection risk during peak hours on public transport

The University and the union organisations have agreed to, temporarily, give technical and administrative staff who travel to and from work on public transport at peak hours the option of extended flexitime. The intention is to make it easier to avoid the infection risk that travelling during peak hours on public transport may entail. 

The agreement means that for technical and administrative staff, flexitime can start at 6:00 and finish at 20:00, unless otherwise stated in the schedule. The daily rest period of 11 hours is to be respected. If you feel a need to change your working hours, you are to consult with your line manager and sign a written agreement. You are then to register your working hours on the flexitime form as usual.

For those working from home, the regular flexitime in the flexitime agreement applies, i.e. starting time between 7:00 and 09:00 and finishing time between 15:00 and 19:00.