Resignation

Content on this page:

• What applies if you are to resign?
• Notice period
  • Fixed-term employees
• Annual leave and flexitime
• Working hours
• Certificates and references
• Unemployment benefits (A-kassa)
• Property of the employer

What applies if you are to resign?

If you decide to resign, you must do so in the right form in Primula, under My page. You must also fill in the date you wish to be the last of your employment.

Your resignation is tendered as of the date the request is received by the university, within normal office hours. The manager makes the final decision on your last day of employment. 

Remember that you must fulfil your work duties as usual during your notice period. Your work obligations are the same as before. 

The main principle is that you have the same salary and benefits during your notice period as you had before you resigned. However, once your employment is terminated, you are no longer covered by the occupational pension agreement or by the occupational insurance in case of illness or occupational injury. You are not entitled to benefits associated with your employment either.

Notice period

The period of employment is defined as one or more consecutive periods of government employment. If your manager agrees, you may be permitted to leave after a shorter notice period than stated below.

• If you have been employed for up to one year, you have one month's notice when you resign. If you have been employed for longer than one year, the notice period is two months.
• If you are a professor hired after 1 October 2001, you have six months' notice under a local collective agreement. 
• If you have reached the age of 69, you have one month's notice, regardless of how long you have been employed.
• If you are on a leave of absence, the same notice period applies as if you were active in your position.
• If you are an employee with a higher level of employment protection (fullmaktsanställd), special notice periods apply. In this case, you have a six-month notice period and an obligation to resign at the age of 69 if you have received a written request from your manager to leave your job at the end of the month in which you turn 69. If you have not received such a request, you have a notice period of three months after the age of 69.

Fixed-term employees

The most common form of fixed-term employment is that of “no longer than” appointments, i.e. appointments until further notice but no longer than a certain date. In that case, the same notice periods apply as for employment until further notice if you or your manager wish to terminate the employment earlier than the date specified in the contract.

Annual leave 

In the case of a resignation, you are entitled to annual leave benefits up to and including the last day of your employment. Your annual leave compensation is paid out in money if you have not already taken the leave during your employment. The holiday bonus is to be paid out at the latest one month after the end of your employment.

If you have applied for annual leave that has already been granted, you are entitled to take your annual leave during the notice period. For other annual leave during the notice period, an agreement between employer and employee is required as a basis. 

Read more about annual leave

Working hours

If you have flexible working hours in your employment, you and your manager should jointly plan any additional time as flexible leave and jointly review how any negative balance can be adjusted to 0. 

If you have annual working hours, it is important to check with your manager which tasks in your duties plan have been completed and which parts remain to be done after your employment ends. 

Even with other working hour models, it is important that you and your manager agree on the tasks and the organisation of the remaining working hours, as well as deal with any other working hours-related compensation before the employment ends. 

If you have earned overtime or additional hours (registered in Primula) to be taken as leave, you and your manager should plan how this compensatory leave can be taken before your employment ends. 

Certificates and references

Certificate of employment

At your request, you can get a certificate of your employment at the University. The certificate contains information on the position or positions you have had at the University, where you were placed and the periods of each employment. Consider the certificate as an original document and only submit a certified copy of it in connection with job applications etc.

Contact SSC Portalen to request such a certificate - Skapa ärende > Lönetjänster > Lönehantering > Beställ intyg >Tjänstgöringsintyg and make a note in the box “Övrigt” that it is a certificate of employment (Tjänstgöringsintyg) you want.

Link to the SSC Portalen (in Swedish)

Reference

If you wish to have a reference statement when you leave your employment, you are to contact your line manager. A reference statement usually consists of a brief account of your work duties and your performance during your period of employment. 

Employer’s certificate

The employer’s certificate is used by unemployment insurance funds as documentation to calculate unemployment benefits. It is a certificate of completed work issued by the SSC Salary Services. Go to the SSC Portalen if you want an employer’s certificate.

Link to the SSC Portalen (in Swedish)

When your certificate is ready, you will receive a message via the SSC Portal. You can then log in to the website of your union’s unemployment insurance fund to view the details and approve the certificate.

If you are not associated with any unemployment fund, the details will be available on www.arbetsgivarintyg.nu. 

If your employment at the University has ceased, you can no longer log in via the SSC Portal. In this case, contact SSC via telephone to order the employer’s certificate.

SSC telephone number: + 46 46 222 90 00, press 3. 

Unemployment benefits (A-kassa)

If you resign voluntarily, particular rules apply to obtaining unemployment benefits. You may for example be excluded from any benefits for 45 days followed by 7 qualifying days. 

Contact your unemployment benefits organisation for more information on what applies in your case.

Property of the employer

Make sure that you return any work equipment or other material to which you have had access during your employment to your employer when your employment ends.

Read more about copyright and publication