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Glasses for computer work

Find out what to do if you feel you need glasses for work.

Content on this page:

Talk to your manager

As an employee, you are responsible for informing your immediate manager if there are any changes to your vision. If vision problems arise, there may be a need to adjust your workstation. If you need assistance, please contact the physiotherapists/ergonomists at the Occupational Health Service. 

Once you have got an approval from your manager to book an appointment for an eyesight check-up, read more about the procedure below. 

How to book an eyesight check-up

You book an eyesight check-up using an order form in the purchasing and invoicing system Lupin (Proceedo). Ask for assistance from your purchasing coordinator or someone else with authority at your workplace if you do not have authority to place the order yourself.

  1. Ask your manager for account code information (activity number).
  2. Log in to Lupin (Proceedo) and click on the tab "Purchase".
  3. Search for “glasses requisition” and then click the button on the right "Fill in" to pull up the order form. The distance measurements you take do not need to be precise to the centimetre. It is helpful to the optician if you describe your work duties. 
  4. Book an appointment for an eyesight check-up. See link further down. There is also a link in the order form. When you book an appointment at Synsam, the form is in Swedish. Please note that in "step 5 företagsuppgifter (company information)" you are to choose the second option, "Eget underlag eller utlägg i butiken", not the first option, which relates to Synsam's own E-requisition service.
  5. When everything is filled in, click on "Buy", open your shopping cart, top right, and click on "Continue". In the tab "1 Set account code" fill in the activity number and in the field "Description field" write your name + screen glasses. Then go to tab "2 Complete order" and click on the button "Complete order" bottom right.
  6. Once your manager has approved your order, you will receive a copy to print out and take with you to the appointment with the optician. Remember that it sometimes takes time to get the order approved and completed.
  7. If your Synsam branch is not listed in Lupin (Proceedo) select "Synsam - other branches" and print out the PDF requisition. Fill in the document, ask your manager to sign it and then take it with you to the optician. Remember to book an appointment!

If you are not satisfied

The optician assesses the form of vision correction you need in your current work situation. If you are not satisfied with the outcome, it is important that you notify the optician for possible adjustments. In the few special cases where the lenses included in the agreement are not sufficient, the optician will send a cost proposal which must be approved by your manager.

Information from Synsam regarding long waiting times

Synsam has long waiting times in certain cities and to meet this challenge has reserved times for public authorities that have suborder agreements through Kammarkollegiet. If Synsam was to make these available online there would be no appointments at all to offer to these public authorities, as the times would be booked by other corporate customers.

If you are unable to book an appointment online, you are welcome to contact the branch via email or telephone. 

Find contact details for specific branches here (in Swedish)

The template below can be used for contact via email.

I have tried to book an appointment online but cannot find any available times. I work at Lund University and am making a suborder in accordance with Kammarkollegiet's agreement. I would like you to contact me by telephone in order to book an appointment.

Personal identity number:
Mobile phone number:

Alternative supplier if Synsam cannot take on the assignment

We have two ranked procured suppliers. A fixed ranking means that the suborder request is in the first instance to be sent to the first ranked framework agreement supplier. As an employee, you generally have the right to take the assignment to the second ranked supplier if the first ranked supplier cannot take on the assignment or does not reply within the specified period. Appointments for eyesight check-ups are to be offered within ten (10) working days.

Te following ranking applies:

  1. Synsam
  2. Specsavers

Book an appointment for an eyesight check-up via the Specsavers website (in Swedish)

FAQ on glasses for computer work

They are a type of work glasses used when working on a computer in order to prevent eye problems. Those who work on a computer may need to have an eye test to determine whether special work glasses are needed.

Computer glasses, like other work glasses, are an item of work equipment that belongs to the employer. However, it is common for employees to be allowed to take their glasses with them when they leave their post.

In order to decide what the most appropriate interval is, ask your optician or the Occupational Health Service. Every two to five years is an approximate interval. Young people may manage with longer intervals.


Employers are to ensure that all employees who usually spend more than an hour a day working in front of a computer receive an eye examination. It is the responsibility of the employer to have routines in place for this and to follow them up.

Employees are responsible for keeping track of when they are due for an eye test, contacting the Occupational Health Service or optician to make an appointment, and informing their employer of any problems or complaints related to work on a computer.


The rules on work with display screen equipment (AFS 1998:5) apply regardless of the type or length of your appointment. However, in practice there is a certain waiting time for both an eye examination and delivery of glasses, so if your contract is shorter than the time this takes, there is little point having your eyes tested.

Employers are entitled to apply to the Swedish Work Environment Authority for an exemption from the rules on eye examinations and glasses for computer work.

No. For eye examinations for computer glasses, it is the employer’s responsibility to ensure that employees undergo an eye examination. The employer is therefore also entitled to decide how the eye examinations are to be performed.

Lund University has an agreement with the Synsam chain of opticians. You have a right to request an appointment with an optician trained in visual ergonomics.

Yes, an eye examination for work only addresses conditions at work. It identifies whether corrective glasses are required for the employee’s specific work situation.

An employer’s responsibility for the work environment includes ensuring that those who work on a computer have their eyes tested. The employer decides how the eye examinations are to be performed, for example if employees are to go to the Occupational Health Service or to a specific optician.

You cannot presume that you will be able to go to the same optician that you use privately.

You must agree this with your employer. Glasses for computer work are work equipment and formally belong to your employer. You employer may instruct you to leave your computer glasses in a specific place at the end of the working day.

If an eye examination shows that an employee needs glasses that are specially designed for work on a computer, the employer is to ensure that the employee is provided with such glasses.

It is not possible to set a price limit for the lenses, because their cost depends on the type of corrective lens required for a specific type of computer work. Determining factors are the person’s sight, the tasks performed on the computer, the sight demands of the work and the distance from the computer screen. However, the employer can set a limit on the cost of the frames.

An employer can choose to meet the requirement to provide computer glasses in a manner that is as financially advantageous as possible to the employer (for example, through an agreement with an optician to obtain the best price).

If the working circumstances entail a distance from the computer screen of between 35 and 200 centimetres, you may need occupational lenses.

If you want any features in addition to what the eye examination indicates is required for your work, for example a lens coating or a certain frame, you need to ask your employer how this can be managed. Your employer can refuse to allow you to pay part of the cost, because the computer glasses are work equipment that belong to your employer.

If an employer allows employees to pay part of the cost of computer glasses, there may be issues that need to be clarified, for instance: who will pay for any repairs to the frames if the employee has paid part of the cost of them?

It depends. Employees have the right to computer glasses that enable them to work in front of a screen without any problems. Some people have specific needs that must be met in order to achieve a satisfactory work environment.

An anti-reflective coating may be necessary if it is not possible to take measures to deal with the source of the reflections in the workplace. An optician or ophthalmologist is best placed to judge whether an anti-reflective coating is necessary on the basis of the employee’s duties and sight.

No, special lenses for work on a computer (occupational lenses) may be bifocal or varifocal if this is required for the sight demands of your work. The eye examination shows what type of corrective lenses are needed for the person concerned in their current work situation.

Contact lenses are not primarily intended for work on a computer like computer glasses are. Contact lenses are not normally work equipment that your employer is obliged to provide. If an employer wants to provide employees with contact lenses, there is nothing to prevent this – on the condition that the requirements of the rules are met. The rules on work with display screen equipment in AFS 1998:5 do not cover contact lenses.

More than an hour a day means the total time you spend reading a computer screen during the working day.

No, you cannot. If an eye examination has shown that you need special computer glasses for your work and your employer has provided you with such glasses, you are obliged to use this equipment when working on the computer.

If you refuse to do this, you are preventing your employer from meeting their responsibility for the work environment.

Under the Work Environment Act, employers and employees should collaborate to achieve a good work environment, and the employee is obliged to participate in work environment management.


Matilda Eklund
Physiotherapist and ergonomist
matilda [dot] eklund [at] fhv [dot] lu [dot] se

Anne Link
Physiotherapist and ergonomist
anne [dot] link [at] fhv [dot] lu [dot] se

Visiting address

Gerdagatan 9, Lund
See map

Postal address

Occupational Health Service
Lund University
Box 117
221 00 LUND

Internal mailing code 52


+46 46 222 32 80

Opening hours

Monday–Friday 08:00–15:00
Closed for lunch 12:00–12:30

Consultations by appointment only