Administrative systems

På svenska

Alphabetical list of administrative systems and tools intended for a wide target group and administered within the University administration. Please note that most of the systems are in Swedish.

A | B | C | D | E | F | G | H | I | J | K | L | N | O | P | R | S | T | U | V | W |

Canvas

In this digital learning and teaching environment students, teachers and administrators can communicate, collaborate and interact in various ways.

Cytric

Book your trip with BCD Travels online self-booking system Cytric.

EduSign – secure digital signature

EduSign can be used for e-signatures within an organisation as well as between different higher education institutions. Before you start using eduSign, it is important that you know what procedures apply at your department.

E-plikta

Lund University is obliged to submit electronic material to the National Library of Sweden, under the legal requirement of electronic legal deposit (eLD). These deposits are to be made through our eLD system called ‘E-plikta’.

EPIC

EPIC is a portal for managing email functions for mailing lists, shared inboxes, etc.

IA system – report incidents and occupational injuries

The IA system is the university’s new system for reporting incidents and occupational injuries digitally. By 30 June 2023 at the latest, all organisations within Lund University are to report via the IA system.

Image and media bank

The University’s image and media bank contains thousands of photographs that can be freely used in Lund University material. The bank also contains layout templates, logos, fonts and various communication tools for download.

Inspera

Inspera is a digital tool for taking exams. It is used to create, write and grade exams. Inspera is primarily a tool for taking exams in the classroom, but the tool can also be used for remote examinations. Inspera can be used to create many different types of exams (even anonymous exams) with different types of questions.

Key Koncept

The security office’s incident reporting system

Klara

Klara is the University’s chemical registration system. The chemical search function is open to all.

Kompetensportalen (Professional Development Portal)

Kompetensportalen (Professional Development Portal) provides access to a wide range of internal courses for staff, managers, and leaders. Use your Lucat ID to log in and register for courses.

Kuben

A tool for follow-up and analysis.

If you want to access Kuben outside of the university's network, for example from home, you must first log in via the VPN service. To start a VPN connection, click the network connection icon in the taskbar of your computer.

Ladok

Ladok is the University’s student registration system that contains data for all undergraduate and postgraduate students.

Lubas

Lubas is Lund University’s education database. It contains information about courses and programmes offered at the University.

If you want to access Lubas outside of the university's network, for example from home, you must first log in via the VPN service. To start a VPN connection, click the network connection icon in the taskbar of your computer.

LU Box

Store documents and share them with others within or outside the University. Log in with your Lucat ID.

Lucat

Lucat is the University’s staff directory. You can search for all staff at the University. You can also edit your own contact details and change your password.

Are you a new employee at Lund University? Then you must activate your LU account to access the IT systems and services you need for work. You activate your account in Passport.
If you have a Swedish personal identity number, use Freja eID+ or Mobile BankID to activate your LU account (or reset a lost password).
If you do not have a Swedish personal identity number, contact your line manager for assistance in activating the account with the help of a directory administrator.

LUCRIS

LUCRIS is Lund University’s research information system and the registration interface for scholarly publications.

Lupin/Proceedo

Electronic purchasing and invoice management system

LUP

LUP Student Papers is a system for managing and publishing papers written by students.

Lusyfer

Digital service for system administration plans. Please note that you always need to use a VPN connection to be able to log in to Lusyfer, whether you are on campus or not. To start a connection with VPN, click on the network connections icon in the taskbar of your computer.

LU Zoom - digital meeting

An eMeeting tool for education and meetings. A digital meeting where you can participate from where you are.

Link to LU Zoom

NyA-webben

NyA-webben is an online version of the NyA admissions system, which is aimed at staff at departments. In NyA-webben you will find information about an individual’s application, qualifications and submitted documents.

Passport

An account management portal where you can change your password and enter contact information to enable the University to reach you with information in emergency situations.

Primula Web

In Primula Web you can carry out many tasks relating to your employment, including applying for annual leave, viewing your salary statements, reporting secondary employment and submitting a declaration of illness. You can then follow the status of your cases in the SSC portal (Government Service Centre). The portal also provides relevant news and information on current and planned operational disturbances affecting Primula.

Retendo - an IT-system for staff planning

A planning system for teaching and research staff. It provides an overall view of courses, projects and ongoing assignments as well as how the work is planned and distributed among the employees. The system also takes care of monitoring working time and finances. Retendo is currently used by four faculties - School of Economics and Management, Faculties of Humanities and Theology, Faculty of Law, and The Faculty of Social Sciences.

Learn more about Retendo
Log in to Retendo (you can change your language setting to English inside)

Salut

Salut is the University’s internal telephone directory, searchable by either name or number. In case of absence, use Salut to generate an out-of-office reply.

SoleMove

SoleMove is a university-wide system for the management of international mobility in all areas within Lund University, both student and staff mobility.

SoleMove mobility support: solemove [at] er [dot] lu [dot] se

SSC Portal

You can use the National Government Service Centre (SSC) portal to contact SCC regarding Primula, by creating a case. You can then follow its status and respond when necessary via the portal during case processing. The portal also provides relevant news and information on current and planned operational disturbances affecting Primula.

Sunet Survey

Sunet Survey is a program for creating online questionnaires, such as course evaluations.

TimeEdit

Room booking system. Booking and timetabling of rooms. Log in with your Lucat ID and password.

W3D3

The document management system W3D3 is used to register administrative matters and documents.

Webmail

Read your emails from any computer that has a web browser. Log in with your Lucat ID and password.

More tools on Ekonomiwebben

Find EOS, Raindance and other systems on Ekonomiwebben (website in Swedish).

Are you a manager or an officer working with HR issues?

Go to the HR web (website in Swedish) for more administrative systems for managers, HR officers and other staff involved in processing HR matters.