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Here you can find information about annual leave and how to apply for it.

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The aim of annual leave is for employees to have leisure time for rest and recreation; pursuant to the Annual Leave Act, employees are entitled to 25 working days of annual leave per year, i.e. five weeks.

Number of days of annual leave

Pursuant to the Annual Leave Act, employees are entitled to at least 25 days of annual leave per year, but as a public sector employee, through collective agreements, you have more than 25 days of annual leave as well as being entitled to paid annual leave as of your first year of employment. In order to take out full paid annual leave, you must have been employed for the whole year. Remember that you can only take leave for whole days.

The number of days of annual leave you have is determined by your age:

  • 28 days up to and including the year you turn 29.
  • 31 days from the year you turn 30.
  • 35 days from the year you turn 40.

Your manager will, as far as possible, plan so you can take your leave in a single block between June and August. This is often referred to as your main annual leave.

The year’s entire annual leave is primarily to be used during the year in question, but if you are entitled to more than 20 days of paid leave, you may choose to save one or several of the additional days for a subsequent calendar year. You must always use at least 20 days out of the year’s quota of leave during the year in question. 

The aim of allowing employees to save days of annual leave is to enable them to take a longer period of leave in a subsequent year. At most, you can save 30 days of leave (pursuant to a provision in the collective agreement, employees who had more than 30 days of saved leave on 1 January 2018 may use these additional days of leave up to 31 December 2022). If you wish to take saved days of annual leave in connection with your main holiday, you are to apply for this when planning annual leave for the year.

During your annual leave you will receive a leave allowance in addition to your ordinary salary. If you take out a whole month of annual leave you will receive an annual leave allowance of approximately 10 per cent of your monthly salary.

Bear in mind that if you leave your employment (before the end of the year) you will not have accrued the total number of days of annual leave for that year. Therefore, if you have taken more paid leave than what you have accrued, there will be a commensurate salary deduction. In order to calculate how many days you will have accrued, divide the number of days of employment by 365 (366 in a leap year) and multiply the result by the number of days of annual leave you would be entitled to for a full calendar year’s work. Also remember that absence may limit the number of paid days of annual leave to which you are entitled.

Apply for leave

All leave is to be approved in advance by your manager.

Apply for annual leave in good time, following the procedures in place at your workplace. Also, remember to apply for any parental leave well in advance of main annual leave.  

Even when you wish to take saved days of annual leave in connection with your main holiday, it is important to discuss this with your manager and apply for the leave well in advance. An extended period of leave may need to be planned differently to only a few days and the earlier you talk to your manager the greater the chance of having your request approved.

Your annual leave for the year must be taken before you can request to use your saved days.

Apply for annual leave in Primula

Annual leave for teaching staff

As a member of teaching staff, according to the working hours agreement for teaching staff, you do not need to apply for leave. All of your annual leave is scheduled automatically from the Monday after Midsummer.   

You can find the LU definition of teaching staff in the Lund University Appointment Rules.

Read the Lund University Appointment Rules (PDF 130 kB, new tab)

You may reach an agreement with your manager to take out all or some of your annual leave at another time. If you wish to do this, you must inform your manager no later than ten working days before your intended annual leave period, and by 30 April at the latest.

You can read more on how to do this in råd och anvisningar till arbetstidsavtalet för lärare 10 § Semesterns förläggning (in Swedish).

Råd och anvisningar till lokalt avtal om arbetstid för lärare (in Swedish) (PDF 954 kB, new tab)

If you have reached an agreement with your manager to take annual leave at another time, you apply for this in Primula.

Apply for annual leave at another time in Primula

Annual leave for doctoral students

Both from a work environment perspective and from an operational perspective, it is important that doctoral students take all of their annual leave, preferably after Midsummer, when annual leave is ordinarily scheduled for teaching staff.

As a doctoral student, you apply for annual leave in accordance with the procedures in place at your workplace.

Remember to talk to your manager before applying for leave.

Apply for annual leave in Primula

Contact

Contact your line manager or your organisational unit’s HR/staff officer if you have any questions about your employment or your organisational unit’s procedures regarding HR/staff matters.


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