Business travel insurance

Content on this page:

• Things to consider when travelling for business
• Kammarkollegiet business travel insurance
• Do you need help during your business trip?
• Kammarkollegiet travel insurance
• Spending an extended period abroad
• Supplementary travel insurance

If you are travelling on behalf of Lund University, you are covered by Kammarkollegiet’s business travel insurance. You must take the Swedish State Business Travel Insurance Certificate with you as proof of your insurance coverage. On the back of the certificate, there is information about whom to contact if something goes wrong during the trip.

Extra cover is available through the Diners Club TAC travel insurance policy, provided that you book your trip through the University’s procured travel agency. If you are abroad for an extended period, different rules apply. 

If you are not covered by the business travel insurance policy, a special travel insurance policy can be taken out instead. 

Things to consider when travelling for business

When going abroad on a business trip representing the University you need to acquire, among other things:

• Kammarkollegiet’s business travel insurance certificate
• vaccinations, if required
• visa, if required
• insurance certificate for application for a visa (e.g. USA and Russia)
• for business trips within the EU/EEA, or Switzerland, you must bring the European health insurance card. 
  Order the EU card through the Social Insurance Agency’s website
• to register on the list of Swedish citizens abroad, at the Ministry of Foreign Affairs' website (only in Swedish)

Read more about: 

• Use of cars for business travel
• Business travel
• In case of emergency while travelling

Kammarkollegiet business travel insurance

The business travel insurance policy is a group policy, which means that employees are covered for all domestic and international trips made representing the University. Non-employees can also be covered by the policy if they are travelling on behalf of the University.
Important information about the insurance policy:

• The policy applies throughout the business trip and corresponds to ordinary travel insurance. 
• The policy applies worldwide, including in regions where the Ministry for Foreign Affairs advises against travel. 
• The policy does not have an excess. 
• The policy does not apply for journeys to and from work.

When travelling abroad on business you are also covered by business travel insurance, under certain circumstances, if you have a holiday (annuyal leave) in connection with the business trip. However, the annual leave must not exceed the duration of the business trip and may not exceed 14 days. See the insurance terms and conditions for further information and you may need to supplement with private travel insurance.

More information on travel insurance 2023 and business travel advice on Kammarkollegiet’s website 

Do you need help during your business trip?

If you are in an emergency and need immediate assistance when you are abroad, contact Falck Global Assistance.

Telephone: +46 8 587 717 49
Fax: +46 8 505 939 13
Email: fga [at] se [dot] falck [dot] com (fga[at]se[dot]falck[dot]com)

Filing a claim through Kammarkollegiet’s business travel insurance

If something goes wrong during your business trip, you are to report it to Kammarkollegiet through a form. You must enclose any receipts on your expenses and certificates related to the event. The report must be signed by you and your line manager before sending it to Kammarkollegiet, 651 80 Karlstad.

Filing a claim through Kammarkollegiet’s business and travel insurance 

Kammarkollegiet travel insurance

If you are not covered by the business travel insurance, a special travel insurance policy can be taken out instead. Kammarkollegiet’s travel insurance may be suitable for accompanying family members, for example.

Read more about Kammarkollegiet’s travel insurance termms 2023

Filing a claim through Kammarkollegiet’s travel insurance

If something goes wrong during your trip, you are to report it to Kammarkollegiet through a form. You must enclose any receipts on your expenses and certificates related to the event.

Filing a claim through Kammarkollegiet’s business and travel insurance 

Spending an extended period abroad

Lund University employees who will be working abroad for an extended period are to have a special international contract (URA).

A contract for international secondment must then be drawn up and special insurance called URA insurance taken out. URA insurance covers only staff members on international secondment where a URA contract is in place. It is also possible to take out supplementary property insurance.

Contact your manager or nearest human resources officer to find out more about the rules that apply when you are abroad for a long period.

• Read more about being stationed abroad on the website of the Swedish Agency for Government Employers (in Swedish)
• Read more about the URA insurance terms and the supplementary property insurance through Kammarkollegiet’s website

Filing a claim when stationed abroad (URA)

If you have an international contract (URA) you are to submit the insurance claim and any receipts, along with a copy of the insurance confirmation to your manager. Both you and your manager must sign the claim, after which your manager is to submit the claim report to Kammarkollegiet.

Filing a claim: URA – Insurance for staff stationed abroad

Supplementary travel insurance

Supplemental travel insurance from Diners Club TAC available through Moderna försäkringar insurance company provides additional coverage for all trips booked through the University’s procured travel agency and thereby paid with an SEB travel expense account.

Travel expense reports for both domestic and international travel, with associated expenses, must always be filed immediately after completing your trip, and within a year at most. It is not possible to register receipts in Primula dated more than one year prior. This also applies to private expenses not linked to any trip.

Read more about the supplementary insurance from Diners Club

The insurance covers: 

• cancellation 
• delays 
• luggage
• accidents 
• excess elimination

Unless otherwise stated, reimbursements are paid on presentation of receipts. Taxes and fees are not included in the insurance. 

Insurance terms

Read more about the insurance terms on Moderna försäkringar’s website 

Filing a claim

You start the report by clicking Report damage. Mark I have a travel account and enter Lund University in the company name field.

Read more about how to file a claim on Moderna försäkringar’s website