Health promotion reimbursement

Contents on this page: 

• Health promotion benefits at Lund University
• Health promotion benefit up to SEK 1,870 per calendar year
  • Who is entitled to health promotion benefit?
  • What do you get reimursed for?
• How to apply for health promotion benefit
  • Check your receipts and attachments
  • Apply for health promotion benefit in Primula - no later than 30 November
  • Health activities paid for in November and December
• The health promotion hour

Health promotion benefits at Lund University

Lund University offers health promotion reimbursement to all employees. The health promotion benefit reimburses your health promotion expenses, while the health promotion hour gives you the opportunity to engage in health-promoting activity without salary deductions.

Health promotion benefit up to SEK 1,870 per calendar year

Who is entitled to health promotion benefit? 

The health promotion benefit is offered to all employees at Lund University, regardless of the form of your employment. If you are on parental leave or sick leave, you can still make use of the health promotion benefit.

• If you are employed for less than a total of six months during the year to which the application relates, you are entitled to a health promotion reimbursement for the months you have been employed. For example, a person who has been employed for three months during the year is therefore entitled to three-twelfths of the allowance.
• If you have been employed for more than six months during the year, you are entitled to the full health promotion reimbursement.

What do you get reimbursed for?

The benefit reimburses health promotion costs of up to SEK 1,870 per year and can be used for a number of different activities. You will be reimbursed for simple and relatively inexpensive activities that contain elements of exercise or other health-promoting activity. Membership fees and equipment are not reimbursed.

As a general rule, Lund University, in accordance with current tax rules, only grants a health promotion reimbursement for the year in which the cost of the health activity is paid. It is therefore the date of payment that determines the year for which the allowance is granted, not when the health activity is performed.

Wellness card

To receive reimbursement for a wellness card (from Boka direkt, among others), you must attach a receipt for the purchase of an authorised health activity when you apply for reimbursement. This is because the wellness card can be used for activities that do not comply with the Swedish Tax Agency's rules for authorised activities. Booking confirmation is not accepted as a basis, as the activity can be cancelled.

Gift vouchers

In order to be reimbursed for a gift card, you must show that the gift card is made out to you personally and specify the authorised wellness activity for which the card is valid. Therefore, to be reimbursed for a gift card that can be used for several unspecified activities, you must attach a receipt showing which authorised activity you have used the gift card to pay for.

Read more about health promotion benefit on Skatteverket.se (in Swedish)

How to apply for health promotion benefit

Check your receipts and attachments

A receipt can only be used in the tax year in which it was paid. Please also note that your receipts and attachments must be original and contain the following information:

• Your name
• The amount
• Payment date
• Which activity is concerned
• The name and contact details of the seller

It is important that all the above information is included on the receipt or other attachments in order for your health promotion benefit to be approved. Otherwise, you must ask the seller to provide a supplementary receipt. Requests submitted with incomplete documentation will be rejected.

Invoice, direct debit or hand-written receipts?

• If you paid for the activity via an invoice, attach the invoice and a bank statement stating that the invoice has been paid. Alternatively, you can provide a certificate of payment from the seller.
• If you paid for the activity via direct debit, you should ask the seller for a certificate of payment or attach a copy of your bank statement along with a copy of the contract from the health promotion provider. You can only request reimbursement for payments that have been completed.
• For hand-written receipts, a stamp or a till receipt must be attached. Such receipts are to be scanned and attached in digital form.

Apply for health promotion benefit in Primula

1. Log in to Primula and go to My page ⇒ Compensations/Fees → Wellness LU.
2. Choose Wellness tax free max 1,870 and enter payment date/receipt date and the sum paid (one row per expense).
3. Attach your original receipt in digital form by clicking on the symbol for Meddelanden/bilagor (Medd/Bil). Select the file and then click on the plus sign to add the file.
4. Submit your application by saving and clicking on Submit.
5. If you have a job financed by an EU project, you should also give your original paper receipt to the responsible administrator in your nearest HR function, who will ensure that the document is archived in the institution concerned for 17 years.
6. You must be able to present your original receipt for three months after your case has been authorised in Primula.

You will not receive confirmation that your application in Primula has been submitted. You will only receive a confirmation when your case has been processed.

Apply no later than 30 November

You must register your application and your scanned/digital original receipts in Primula in good time so that there is a margin for possible additions. Your application needs to be complete in Primula by 30 November of the year for which you are applying. Applications that arrive too late will be rejected.

Health activities paid for in November and December

Health activities that are purchased in November and December can be reimbursed by the following year's health promotion benefit. However, you must wait until the following year to apply for reimbursement for these purchases.

The health promotion hour

As an employee at Lund University, you are entitled to a health promotion hour each week. This means that if you work full time, you are entitled to 60 minutes of health promotion without deduction from your salary. The hour is proportionally reduced in accordance with the scope of your employment, which means that if you work 50% of full time, you are entitled to 30 minutes per week and so on. The activities may be divided into shorter sessions, for example three 20-minute sessions or two lasting 30 minutes. Consult your manager about how you plan to use your health promotion hour.

You can use your health promotion hour at any time during your regular working hours. The idea is that you will have the opportunity for recovery during working hours. The time it takes you to get to and from your activity, and any other preparations, are included in your health promotion hour.

Report your health promotion hour

If you use your health promotion hour, report this on your monthly flexitime report. If you do not have flexitime, discuss how to report the health promotion hour with your manager.

Read more about flexitime and how to report it