Payment of salary

Content on this page:

• Submit an A-tax registration certificate
• If you have a preliminary tax adjustment decision
• Your salary is paid per calendar month
• Primula and the National Government Service Center (SSC)
• Register a bank account for salary payments
  • If you do not have BankID with a Swedish personal identity number
  • If you have a coordination number
• Register a foreign bank account for salary payments
• If you do not register a bank account for salary payments
• Open  or register a bank account with Swedbank
• Supplements or deductions
• Salary debt
• Check your salary statement

Submit a tax registration certificate

When you start working, you must send an "A-tax" certificate to the National Government Service Centre (SSC) salary services so that the correct amount of tax is deducted from your salary. You do this by attaching your A-tax certificate to the form available in the menu My Page/Employment/Select form – A-skatt, in Primula. 

If you have not yet started your employment, you submit your A-tax certificate to the employer, who registers the information for you. Contact your immediate manager for more detailed information about which person at your workplace you should submit the tax certificate to.

• Request an “A Tax” certificate via Swedish Tax Agency website
• Read more about work and employment in Sweden: a guide to taxes and population registration (Swedish Tax Agency)

If you have a preliminary tax adjustment decision

If you have received a preliminary tax adjustment decision (jämkningsbeslut), this is to be reported and forwarded to the National Government Service Centre (SSC) so that the correct amount of tax is deducted from your salary. The form can be found under the menu My Page/Employment/Select form – Jämkning, in Primula. 

Read more about preliminary tax adjustment on the Swedish Tax Agency’s website (in Swedish) 

The information below is to be entered in the form and the decision is to be attached.

1. Enter the adjustment in per cent according to the decision.
2. Fill in the start date as stated in the decision, if there is no date, leave the field empty.
3. Fill in the end date as stated in the decision.
4. Indicate whether your total income (including any benefits) will exceed the threshold for the period.
5. If relevant, enter information about other types of tax adjustment decisions from the Swedish Tax Agency in the box marked ‘other information’.
6. Attach a copy of the decision in the case.

Your salary is paid per calendar month

Individual salaries along with fixed and variable salary supplements are paid per calendar month.

You receive your salary on the 25th of each month, with certain exceptions:

• When the 25th falls on a Saturday, the payment is made on Friday the 24th.
• When the 25th falls on a Sunday, the payment is made on Monday the 26th.
• When Midsummer Eve falls on the 23rd, 24th or 25th, the payment in June is made on the day before Midsummer Eve.
• In December, the payment is made on the 21st at the earliest. 

Primula and the National Government Service Centre (SSC)

Primula is the University’s staffing and salary system in which you can, for example, see your salary statement, register notification of illness and apply for annual leave. Based on the information in Primula, salary processing is handled by SSC.

You can follow all your Primula cases in the SCC portal. The portal also allows you to access the user guides for Primula and information about current and planned disruptions to Primula. 

You will find the log-in for Primula and the SSC Portal in the right-hand column on this page.

Register a bank account for salary payments

Swedbank handle the University’s salary payments. Therefore, as an employee, you need to ensure that you have the correct bank account registered for salary payments in Swedbank’s register of accounts. This also applies to anyone on sick leave, parental leave, leave of absence, and hourly or temporary employees.

You do not need to be a Swedbank customer to register an account. You can register an account from any Swedish bank in Swedbank’s account register.

If you already are a customer at Swedbank, please log in and check that the correct account number is registered. 

Digitally or at Swedbank and Sparbanken Skåne bank branches

It is possible to register a bank account for salary payments digitally or at Swedbank's and Sparbanken Skåne's bank branches. 

However, depending on the current load at Sparbanken Skåne, an appointment may be required. Please contact Sparbanken Skåne for more information (contact details can be found in the box Find bank branches to register your salary account in the right-hand column of this page.). 

When it comes to the possibility of being able to register an account for salary payments at other Sparbank branches, you need to ensure that it is a bank branch that is part of Swedbank or Sparbankernas cooperation agreement. Find bank branches to register your salary account in the right-hand column of this page. 

Note that it is not possible to register an account for salary payments at Swedbank’s branches outside Sweden, e.g. in Copenhagen. 

At least a week before the salary payment date

Registration of a bank account needs to be done at least one week before the salary payment date. This period applies regardless of whether the account registration is done digitally within Swedbank’s account register, or through a Swedbank or Sparbanken Skåne branch. Find bank branches to register your salary account in the right-hand column of this page.

In the event an account is not registered in time, see If you do not register a bank account for salary payments 

This is how it works

Log in to Swedbank’s account register using mobile BankID. If you are a customer of Swedbank or one of the other Sparbanken banks, you can log in with your code generator. 

Once you have logged in, you can see whether you already have an existing account connection at Swedbank. 

If you wish to change or add an account connection, state the desired account number (can be with any Swedish bank), and approve it. “Existing connection” is then automatically changed to the account that you changed to or added. 

Link to Swedbank’s account register

You can also register a bank account for salary payments by visiting a Swedbank or Sparbanken Skåne branch. Find bank branches to register your salary account in the right-hand column of this page.

If you have difficulty registering from abroad

If you are abroad and attempting to register a Swedish account in Swedbank’s account register (online with mobile BankID) and have problems completing the registration, use the link to Swedbank’s account register provided below instead:  

Alternative link to Swedbank’s account register (itella.se)

If you do not have BankID with a Swedish personal identity number

If you do not have e-identification with a Swedish personal identity number, you can visit one of Swedbank’s or Sparbanken Skånes branches and prove your identity with a conventional ID document. Find bank branches to register your salary account in the right-hand column of this page.

If you have a coordination number

If you are registering a Swedish bank account, you can do so digitally without e-identification, through the link below.

Alternative link to Swedbank’s account register (itella.se)

You can also visit a Swedbank or Sparbanken Skåne branch and prove your identity with a conventional ID document. Find bank branches to register your salary account in the right-hand column of this page.

Important to bring the right documents to the bank

Bring the following:

• Valid passport.
• Registry extract from the Swedish Tax Agency, which shows your coordination number.
• Employment contract/employment decision.  
• Proof of account (IBAN and BIC) – the proof of account certifies that you are a customer of the bank and verifies all account details. You must request the proof of account from your bank. A print-out from your internet bank is not recognised as proof of account by Swedbank.
• Lund University’s SUS agreement number (the number is 042416 and is required to enable your foreign account to be connected to the University’s salary payments).

The bank may require further documentation to complete your application. When the bank has all the documentation, they will contact you to inform you about the next step. If you are uncertain about what further documentation is required, you can ask about this when you visit the bank branch or telephone the bank branch about the matter soon after your visit. 

The same personal identity number or coordination number as in Primula is required

It is important that the personal identity number or coordination number used to register an account for salary payments at Swedbank is the same as the one registered in Primula.

You cannot register a bank account for salary payments at Swedbank using your personal identity number and if your coordination number is still in Primula. You must complete a new registration in Swedbank’s account register when changing from a coordination number to a personal identity number.  

Register a foreign bank account for salary payments

In order to register a foreign bank account for salary payments, you must 

• have a personal identity number or a coordination number
• visit a Swedbank or Sparbanken Skåne branch in person. This is necessary due to the bank’s ID checking procedure, among other things. A proxy is not accepted by the bank. It is important that you make your purpose clear when you visit a Swedbank branch – i.e. that you want to register a foreign bank account for salary payments.

If you have a Swedish personal identity number but would like to register a foreign account, you will also need to visit a Swedbank or Sparbanken Skåne branch in person. Find bank branches to register your salary account in the right-hand column of this page.

Remember that once you have obtained a Swedish personal identity number, a Swedish ID document must be presented as proof of identity when you visit one of Swedbank’s or Sparbanken Skånes branches to register a bank account for salary payments so that the bank can link your Swedish personal identity number with a Swedish ID document.

These are valid identity documents:

• Swedish conventional passport (provisional passport is not valid as an identity document)
• Swedish national ID card
• Swedish driving licence
• Swedish SIS-marked ID card
• Identity card for people registered in Sweden

Bring the right documents to the bank 

Read more about what documents you should bring to the bank.

If you do not register a bank account for salary payments

If you have not registered a bank account for salary payments and you have a Swedish address registered in Primula, your salary will be paid via a payment notice, which you can redeem

• at swedbank.se/kontoregister
• via designated shop agents
• Swedbank or Sparbanken Skåne branches. Find bank branches to register your salary account in the right-hand column of this page.

Check that you have the correct home address registered in Primula so that the payment notice is sent to the right place. 

Open or register a bank account with Swedbank

Swedbank processes the University’s salary payments, and as an employee, you need to ensure that you have the correct bank account registered for salary payments in Swedbank’s account register. You do not need to become a Swedbank customer to register an account but can instead register one from any Swedish bank in Swedbank’s account register.

If you wish to open an account and become a customer of Swedbank and have a mobile bank ID, you can do so via Swedbank's website: 

Become a customer | Become a customer online | Swedbank

If you have a coordination number and want to open a bank account with Swedbank, you must make an appointment at a Swedbank office. The waiting time for an appointment and the time it takes for Swedbank to conclude the process of opening your account may vary over time and between different Swedbank offices. 

Bring the right documents

The brochure, which you can access via the link below, contains information about the documents you need to bring to the Swedbank appointment to open a bank account. 

• Download brochure with information for new customers with a coordination number (PDF 564 kB, new tab)
• Download brochure with information for new customers with a Swedish social security number/personnummer
  (PDF 572 kB, new tab)

If you subsequently obtain a Swedish personal identity number and want to change your coordination number to the personal identity number, you do not need to make an appointment, but can instead get help with this on the same day as you visit a Swedbank office.

Supplements or deductions

Your manager decides whether salary supplements are to be paid out with your first salary or after the calendar month to which the supplements refer. The same applies to salary deductions.

If a salary deduction cannot be made according to the relevant decision, the employee is responsible for paying in an amount corresponding to the salary deduction in the time and manner determined by the employer.

Make sure to register any absence from work as soon as possible. You will then reduce the risk of incurring a salary liability due to a salary deduction for late registration of absence.

Salary debt

As a general rule, the correct salary is always to be paid to employees. Sometimes, however, a salary debt can arise, for example due to the late registration of absences in the system. This is normally dealt with by something known as a free correction, which is normally completed within three months of the salary overpayment. In practice, this means that a deduction will be made from your next salary provided that there is enough salary due to you to make the deduction.

A salary debt can also arise because the wrong salary was paid for other reasons. In these cases, the employer will contact you to agree on how the refund is to be handled – by invoice or by deduction from your future salary payments. 

This is also the procedure in cases where more than three months have passed since an overpayment of your salary due to, for example, the late registration of absences in the system.

An accrued salary debt always needs to be repaid in gross amount.  This is because the tax is linked to you as an employee, and since the employer has paid the tax on your behalf to the Swedish Tax Agency, it is not possible for the employer to claim the tax amount back from the Tax Agency. This means that you as an employee need to repay the gross amount to the employer if a salary debt should arise.

Contact your manager or local HR officer if you have any questions relating to salary debts.

Check your salary statement

Remember to always check your salary statement to make sure all the details are correct. 

You can do this in Primula, or in the digital letterboxes Kivra or Min Myndighetspost

You can download your salary statement from Primula. If you do not have access to Primula (for example, if you are fee-remunerated), you can get your salary statement via Kivra or Min Myndighetspost. To do this requires you to have a Swedish personal identity number and an electronic identification (BankID/Mobile BankID) and that you are connected to Kivra or Min Myndighetspost.

• Kivra – kivra.se
• Min Myndighetspost – minmyndighetspost.se

If you do not have access to Primula and are not connected to Kivra or Min Myndighetspost, contact your local HR officer or Statens Servicecenter (SSC). Contact details for SSC are provided in the right-hand column on this page.