Purchases, invoices, finances
Here you can read about the procedures for purchasing and procurement, how to manage invoices, and learn more about the University’s finances.
Purchasing and procurement
When purchasing goods or services you must use the suppliers that have an agreement with Lund University.
Find out who you can contact at the Purchasing and Procurement office.
Services and products offered internally
Many services and products are also available for purchase internally, such as conference services, printed material or caretaker services:
An invoice is a bill that is to be paid by the University. You are responsible for ensuring that your invoices are taken care of. For this, use the purchasing and invoice management system Lupin (Proceedo).
Since 1 April 2019, all purchases in the public sector are required by law to be invoiced electronically.
Pay close attention to requests for payments in general, and immediate payments in particular, received via email from what appears to be your manager.
If you want to join a professional or trade association or any other type of association, you may be entitled to be reimbursed for the membership and service fees.
With regard to entertainment, special rules apply concerning VAT deduction and taxation of benefits.
Approval of invoices, travel expense reports, etc. is regulated in the Approval rules.
Here, you can read more about how to handle purchases when travelling on business, for example, or on other occasions where you cannot get an invoice for your purchase.
See the respective subpage.