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Reporting occupational injuries and incidents

If you injure yourself during working hours, or if an incident occurs, you must report this to your line manager. Are you unsure what to report? Ask your manager or health and safety representative.

The IA system is the University’s system for the digital reporting of incidents and occupational injuries. You are to report what has happened by logging in using your Lucat ID.

Read more about how the IA system works

Occupational injuries

If an employee of Lund University or a person with a permanent workplace at the University is injured during working hours, the injury must be reported to the line manager. The manager will then complete an injury report in consultation with the individual affected and the health and safety representative, and the report will be submitted to Försäkringskassan (the Swedish Social Insurance Agency) and in some cases also to the Swedish Work Environment Authority. 

Your manager is obliged to submit a report of an occupational injury you have reported, irrespective of whether he or she considers that it constitutes an occupational injury.

You must report injuries resulting from

  • accidents
  • occupational illness attributable for example to psychologically taxing working conditions, repetitive strain or overload injury, hearing impairments resulting from exposure to noise, or eczema or allergy due to exposure to a hazardous substance
  • incidents on the way to or from the workplace.

Employees are covered by occupational injury insurance from AFA Insurance. The form on the following page must also be completed by you and your manager following an injury:

More information about occupational injury insurance


Incidents are defined as undesired events or situations that could have led to work related health problems, illness or accident. All incidents are to be reported to your line manager. It is also possible to report incidents anonymously.

Serious occupational injuries and serious incidents

You must immediately inform your manager if you have suffered an accident or serious incident that posed a threat to life or health, because this must be reported immediately to the Swedish Work Environment Authority. Such incidents could include fractures, severe bleeding, a state of shock following a threat, or a chemical spill.


Försäkringskassan and AFA Insurance investigate whether your report entitles you to compensation for sick leave, loss of income, medication costs, pain and suffering, or other resultant health complaints. Remember to save any receipts for expenses connected with the incident.

More information about compensation for occupational injury

Incident follow-up

All reports of occupational injuries or incidents are to be followed up by your manager  together with your health and safety representative to investigate what happened and what can be done to prevent anything similar happening again. Your local health, safety and environment committee (HSE), follows up the matter without your identity being disclosed.


Johan Ohlin
Work environment engineer
+46 46 222 70 26
johan [dot] ohlin [at] fhv [dot] lu [dot] se