Reporting occupational injuries and incidents

Content on this page:

• The IA system
• Occupational injuries
• Occupational injury insurance and compensation
• Observation of risks and incidents
• Serious occupational injuries and serious incidents
• Incident follow-up

The IA system

The IA system is the University's system for the digital reporting of incidents and occupational injuries. You are to report what has happened by logging in using your Lucat ID.

When you report an incident in the IA system, your manager and the faculty’s work environment coordinator are informed. The health and safety representative is also made aware of the incident.

Occupational injuries

If an employee of Lund University or a person with a permanent workplace at the University is injured during working hours, the injury must be reported to the line manager. The manager will then complete an injury report in consultation with the individual affected and the health and safety representative, and the report will be submitted to Försäkringskassan (the Swedish Social Insurance Agency) and in some cases also to the Swedish Work Environment Authority. 

Your manager is obliged to submit a report of an occupational injury you have reported, irrespective of whether he or she considers that it constitutes an occupational injury.

You must report injuries resulting from

• accidents
• occupational illness attributable for example to psychologically taxing working conditions, repetitive strain or overload injury, hearing impairments resulting from exposure to noise, or eczema or allergy due to exposure to a hazardous substance
• incidents on the way to or from the workplace.

Occupational injury insurance and compensation

Employees are covered by occupational injury insurance from AFA Insurance. The form on the following page must also be completed by you and your manager following an injury.

The Swedish Social Insurance Agency (Försäkringskassan) and AFA Insurance investigate whether your report entitles you to compensation for sick leave, loss of income, medication costs, pain and suffering, or other resultant health complaints. Remember to save any receipts for expenses connected with the incident. 

Read more about ccupational injury insurance

Observation of risks and incidents

If you observe a risk in the work environment or experience an incident, you should report it in the IA system. An incident is an undesirable event or situation that could have led to work-related illness, disease or accident. 

If you want to report a risk observation or incident anonymously, contact your health and safety representative.

Serious occupational injuries and serious incidents

You must immediately inform your manager if you have suffered an accident or serious incident that posed a threat to life or health, because this must be reported immediately to the Swedish Work Environment Authority. Such incidents could include fractures, severe bleeding, a state of shock following a threat, or a chemical spill.

Incident follow-up

All reports of occupational injuries or incidents are to be followed up by your manager  together with your health and safety representative to investigate what happened and what can be done to prevent anything similar happening again. Your local health, safety and environment committee (HSE), follows up the matter without your identity being disclosed.