Reporting occupational injuries and incidents

Are you unsure what to report? Ask your manager or health and safety representative.

Occupational injuries

If an employee of Lund University or a person with a permanent workplace at the University is injured during working hours, the injury must be reported to the line manager. The manager will then complete an injury report in consultation with the individual affected and the health and safety representative, and the report will be submitted to Försäkringskassan (the Swedish Social Insurance Agency) and in some cases also to the Swedish Work Environment Authority. Your manager is obliged to submit a report of an occupational injury you have reported, irrespective of whether he or she considers that it constitutes an occupational injury.

You must report injuries resulting from

• accidents.
• occupational illness attributable for example to psychologically taxing working conditions, repetitive strain or overload injury, hearing impairments resulting from exposure to noise, or eczema or allergy due to exposure to a hazardous substance.
• incidents on the way to or from the workplace.

Employees are covered by occupational injury insurance from AFA Insurance. The form on the following page must also be completed by you and your manager following an injury:

More information about occupational injury insurance

Incidents

Incidents are defined as undesired events or situations that could have led to work related health problems, illness or accident. All incidents are to be reported to your line manager. It is also possible to report incidents anonymously.

Incident report (Word 68 kB, new tab)

Serious occupational injuries and serious incidents

You must immediately inform your manager if you have suffered an accident or serious incident that posed a threat to life or health, because this must be reported immediately to the Swedish Work Environment Authority. Such incidents could include fractures, severe bleeding, a state of shock following a threat, or a chemical spill.

Compensation

Försäkringskassan and AFA Insurance investigate whether your report entitles you to compensation for sick leave, loss of income, medication costs, pain and suffering, or other resultant health complaints. Remember to save any receipts for expenses connected with the incident.

More information about compensation for occupational injury

Incident follow-up

All reports of occupational injuries or incidents are to be followed up by your manager  together with your health and safety representative to investigate what happened and what can be done to prevent anything similar happening again. Your local health, safety and environment committee (HSE), follows up the matter without your identity being disclosed.

Report incidents and occupational injuries digitally via the IA system

By 30 June 2023 at the latest, all organisations within Lund University are to report incidents and occupational injuries digitally in the IA system. Contact your line manager if you want to know more about when your organisation will start using the IA system. 

The following organisation already reports incidents and occupational injuries digitally via the IA system: 

• Central administration
• Faculty of Fine & Performing Arts
• Faculty of Law
• Faculty of Medicine
• Lund University Library
• MAX IV
• USV/LUKOM.

Information meeting: How the IA system works 

There are opportunities to learn more about how the IA system works, through information meetings via Zoom. The information is aimed at employees, managers and health and safety representatives at Lund University.

• The meetings will last approximately 45 minutes. 
• Neither registration nor prior knowledge are required.
• Be on time – the meeting will be locked when the session begins.

Log in to LU Zoom to take part: https://lu-se.zoom.us/j/63899263353

Dates and times

• 1 February at 10:00
• 2 March at 10:00
• 29 May at 14.00

Contact

• Anna Sjösten anna [dot] sjosten [at] hr [dot] lu [dot] se, HR Division
• Robert Howe robert [dot] howe [at] fhv [dot] lu [dot] se, Occupational Health Service

Read more and log in

• Read more about the IA system (iasystemet.se/en) 
• Log in to the IA system