Adding an event to the calendar on lu.se
The calendar on lu.se shows activities from the whole University which are intended for external visitors, such as the general public and schools.
Is your division, department or equivalent planning a popular science event – a lecture, debate or some other event which is intended for the general public, for schools or other groups outside the University? Do enter the event in Lund University’s general calendar, which is displayed on lu.se/events
All employees can enter an event to the calendar on lu.se, using the calendar sharing service:
Adding an event to several different calendars
Most faculties/equivalent also have their own local calendars. The additional calendars you can share your event to when you are logged in to the calendar sharing service, depends partly on where in the organisation you work, and partly on whether you have received extended authorisations from a calendar administrator. Contact your nearest web editor if you have questions about the website at your particular workplace.
External target audiences in focus
The events that are to be added to the calendar are those that are open to external visitors.
These groups (the public, schools, etc.) should preferably also be the target audiences of these events, as the calendar is part of the University’s external website.
Remember that the University (faculty, department/equivalent) is to be the main organiser or co-organiser of the event.
Events in which individual researchers from Lund University participate, but which are organised by organisations other than the University, are not to be added to the calendar.
Upcoming PhD thesis defences – not in the calendar
Upcoming thesis defences are not added to the calendar on lu.se. They are displayed in a separate list directly from LUP (Lund University Publications) via a permanent button on lu.se/events
The calendar also contains three featured events in the top, aimed at calling attention to public events, open to the wider local public.
An editor from Corporate Communications conducts a continuous review of the calendar, and makes a selection from the events that have already been published. The selection consists of events:
- where Lund University is the organiser or co-organiser
- that are open to the public
- that are intended for a wider audience/are of major public interest.
The featured events may include activities and events at the University’s museums, the Vattenhallen Science Centre, the Botanical Gardens, concerts and other activities for visitors. Another factor taken into account is if the events demonstrate the wide range of activities that the University has to offer.
Events that are not entirely open to the public, or events where the University is not the official organiser, may be included in exceptional cases – such as the doctoral degree conferment ceremony, the last of April celebrations, the Studentafton public interviews, visitors at the Association of Foreign Affairs, or similar. The events are to be clearly University-related and the selection is made by the editor.
What can you do to promote your event as a featured event?
If you have added an event to the calendar which you think qualifies as a featured event, please let Cecilia Schubert know by emailing her at cecilia [dot] schubert [at] kommunikation [dot] lu [dot] se
Also keep in mind that, as with all calendar events, it is important that your event includes a descriptive but not too long heading, a telling image (preferably) and a short introduction ("ingress" in Swedish). The image must be added as “Media” in Drupal to be visible in lu.se/events – as a thumbnail image in the list as well as under Featured events at the top of the page. If you place the image directly into the body field, it will not appear.
If the editor finds events in the calendar that qualify as major events, the editor can, if necessary, go in and edit them – for instance, if it doesn’t include a picture or if the title is too long – in which case the publisher will be notified. Your event must contain an image to be selected as featured event.