Committees and boards

The legal basis for processing personal data

One of the University's responsibilities is to collaborate with the wider society and provide information about our activities. This includes providing information about our organization, how the University is managed, and the decisions that are made. This is a so-called public task which provides a legal basis for processing personal data.It means we can process personal data to provide information about boards and advisory boards, but only the personal data that is necessary. Read more about the legal basis: 

Legal basis (opens in the same window)

What information can I put online?

You can post information about a board or advisory board online, including details about its members. For example, you can include information about the secretary or other associated individuals. However, only include necessary personal data.For example you can provide information like name, title, the person’s unit within the University or the external organisation to which a person is affiliated.

How do I process minutes?

You are also allowed to put meeting minutes online, with information on who was there and what decisions were made. Be careful with matters relating to individuals. One option is to include all data on individuals in an annexe offline. The minutes would state, for example: “The Board decided that [...], in accordance with the annexe”.

Events/functions

If the board/advisory board organises a course, conference or similar, it may mean that other kinds of personal data need to be processed. Read more about public events: 

Public events page (opens in the same window)