Booking premises and meeting rooms

Booking premises

To book premises, log in to the TimeEdit booking system using your LUCAT ID. Please note that the requested premises are not booked until you have received a confirmation via email.

• Book a room in TimeEdit

Authority and code strings

To book a venue, you need to have the financial authority to do so and a code string or a course code to add to your reservation. The meeting rooms of a department or equivalent can in many cases be booked free of charge and no financial authority is required.

Premises information

The booking system contains information on the venues, such as the number of seats and equipment. You can also find out what resources or additional services can be ordered. You will only see the premises and resources that you are authorised to book. At the bottom of the booking page, you can view the bookings you have made under “Mina bokningar (My bookings)”

Access to the premises is automatic, the doors open when your booking starts, unless otherwise stated in the booking system. If the premises are booked before your time slot, the person who booked the previous time slot is entitled to utilise the full period, which means that you will have to wait until the participants in the activity have left the premises. You may expect to start your activity after a maximum of 15 minutes.

Cancellations

You cancel your bookings in the booking system. If you cancel your premises booking more than 30 days in advance, no amount is debited. If you cancel 30–14 days before, half the amount is debited. The full amount is debited if a cancellation is made later than 14 days before the date in question.

Further information

Make a booking in TimeEdit booking system (in Swedish)

Read more about how to obtain financial authority

Read more about code strings

Calculate price (in Swedish)

Price list and general booking rules from 2021-01-01 (PDF 209 kB, in Swedish)

You can find more information about the booking system, timetabling and the process manager responsible for your area at Timetabling and resource booking. If you have any questions about authorisation or the booking system, contact LU Servicedesk.

Premises in the main University building

The main University building will be closed for renovation from 2026. During 2025, the activities in the building will gradually be phased out. Reservations for events in 2025 remain, but it is no longer possible to make any new reservations in the building. The renovation is expected to be completed by 2030. Read more on Medarbetarwebben (in Swedish): 
https://www.medarbetarwebben.lu.se/artikel/universitetshuset-stangs-fran-2026 

If you have any questions concerning the renovation of the main University Building, please contact universitetshuset [at] service [dot] lu [dot] se (universitetshuset[at]service[dot]lu[dot]se)  

To see reservations in the main University building, click on the link below.

Overview of main University building bookings (in TimeEdit)

Conference venues

For help and advice regarding suitable places and venues for meetings, conferences and congresses, please contact bokning [at] service [dot] lu [dot] se. If you wish to book events at the Old Bishop's house, contact gamlabiskopshuset [at] service [dot] lu [dot] se.