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Here you will find information about approving invoices, travel expense reports, etc. as well as instructions.


Approval = authorisation to allocate public authority funds and responsibility for ensuring that the funds are used:

  • within the limits of the public authority’s activities,
  • within the limits of the resources allocated by the public authority,
  • in accordance with applicable rules.

This responsibility does not only apply to decisions regarding payments but all decisions that involve entering into financial obligations on behalf of the University, for example:

  • procurement decisions,
  • product orders,
  • supplier invoices,
  • requests for/replenishment of petty cash,
  • remuneration for temporary or hourly workers,
  • compensation for additional working hours, overtime, inconvenient and on-call working hours,
  • travel cost advances,
  • travel expense and reimbursement reports.

Costs related to yourself

You may not approve your own expenses (travel invoices, personal equipment purchases, travel expense reports etcetera). Such personal expenses must be approved at a higher level. For example, travel expenses incurred by a head of department in their research activities must be approved by the head of the faculty office.

For a complete list, see the Approval rules (Section 5):

Approval rules – regulations regarding the right to allocate public authority funds I 2018 I (PDF 56 kB, new window)

Duties of the head of department

The head of department has the right to allocate public authority funds through the approval of the decisions above (see example under Definition). When the head of department is not available, the acting head of department has this right.

The head of department is always responsible for the entire financial situation and internal control of the department, regardless of delegation.

Page Manager:


Finance Division

Invoice Management and Payments Office
+46 46 222 46 00
Telephone hours: Monday–Friday 10:00–12:00, 13:00–15:00 (press 1, then 1)
lev [at] eken [dot] lu [dot] se

Telephone: +46 (0)46-222 00 00 (switchboard)
Mailing adress: Box 117, 221 00 Lund, Sweden
Invoice adress: Box 188, 221 00 Lund, Sweden
Organisation number: 202100-3211

Site manager: staffpages [at] lu [dot] se

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