Newsletters

Internal newsletters

Newsletters that are sent internally only to University staff are considered part of the information they require to carry out their duties. This means you may collect contact details of internal recipients for internal newsletters without needing to ask for consent. You are also not required to provide special information to staff about doing this.

External newsletters

You must have a valid legal basis in order to process personal data. One of the legal bases is consent, which occurs in external engagement and communication. If you collect contact details from people outside Lund University with the intention of sending newsletters you must have a legal basis to do so, in this case consent. Remember that consent needs to be voluntary, informed and documented. 
Read more about the legal basis and consent in the menu to the left.

What information do I need to provide?

In the General Data Protection Regulation (GDPR), there are several points you must include in your information to the data subject, that is, the person whose personal data you are processing. On this page, you will find information and templates to make it easier:

Information you need to provide for data subjects (link opens in the same window).