Project model

Templates

• Directive, in Swedish (Word 108kB, new tab)
• Project plan, in Swedish (Word 194kB, new tab)
• Risk assessment, in Swedish, (Word 26kB, new tab)
• Stake holder analysis, in Swedish (Word 46kB, new tab)
• Final report, in Swedish (Word 193kB, new tab)

Note. If you are planning to publish any documents, those need to be accessible according to the directive on web accessibility. You will find more information and support here.

Learn About the Project Process

At Lund University, we have a very basic project process, which you can read about below. You can also find more detailed information in the document 

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From Idea to Decision

The project process begins when someone has an idea for a project that needs to be carried out. The project owner is responsible for writing a planning document where the purpose and desired outcomes are clearly defined.

Before a decision can be made to start the project, the Development Portfolio Group (UP group) must provide a recommendation. The UP group consists of the Vice-Chancellor, or a person appointed by the Vice-Chancellor, the Head of Administration, and a student representative. The group evaluates how the project fits among other ongoing or recently completed projects. Is it the right project, is the timing appropriate, and is the organization ready to receive the project’s results?

Once the UP group gives its recommendation, the Vice-Chancellor can decide to launch the project. This means funding is allocated, and a project manager and steering group are appointed.

Executing a Project

During the implementation phase, the project work is carried out. At the beginning of this phase, a project plan including a stakeholder and communication plan is written. The project manager works with the project team and reports to the steering group. Depending on the type of project, the implementation phase can vary greatly.

Sometimes, the UP group may request a progress report during the project. This status report should include what has been achieved and what remains. The UP group uses this to ensure the project is still relevant and aligned with other ongoing projects.

At Project Completion

In the closing phase, a final report is written, including a financial summary. The project results are then handed over to the responsible unit. The final report is also submitted to the UP group, which ensures that any results requiring further action are addressed appropriately. Sometimes, new planning documents need to be created to manage the results in a new project.

What does the Project Office do?

The Project Office manages projects that have been approved by the Vice-Chancellor, Head of Administration, Education Board, or Research Board. These are defined as university-wide projects.

The Project Office supports project owners and project managers at the start of a project, in developing project plans, during the project work, and at closure. It provides templates and follows up on projects on behalf of the UP group.

Utbildning i projektmetodik  

Utbildningar i projektkompetens och projektledning hittar du i Kompetensportalen.