Kommers – contract catalogue and procurement tool

Kommers is the University's contract catalogue and procurement tool. You can find out more about the tool here.

About Kommers

In Kommers' contract catalogue you will find all the jointly procured contracts. You can search for an item or service, and find out how to order it, for example through Lupin/Proceedo. If you have the authorisation Purchaser, you can also read your faculty's own procurement contracts, carry out direct award of contract and reopen competition.

Log in to Kommers

Authorisations and roles

All employees have the Contract Reader authorisation. It gives read access to all shared contracts.

To be able to carry out direct award of contract, specific authorisation is required. You can apply for this in Lucat under the headings IT Service/Finance/Kommers. Your authorisation application is approved by the head of department or equivalent. You also need to have the authorisation Official in the W3D3 registration system. Here you can read about how to obtain that authorisation:

Authorisation in the W3D3 registration system

In addition to obtaining authorisation, you need to complete the online courses below in order to carry out a reopening of competition or a direct award of contract. You will find the online courses in Kompetensportalen. Courses can also be organised for other staff who wish to deepen their understanding in this area.

Guides to Kommers

The following guides provide support to users with the Purchaser authorisation:

Other information on the Staff Pages

For more information on direct award of contracts and reopening competition, as well as the regulatory framework on purchasing and other relevant matters, please see the pages on purchasing and procurement here on the Staff Pages.

Purchasing and Procurement

Support

For Contract Readers

Report your issue in the Division of Finances’ contact form.

Create a ticket

For Purchasers

In order to handle a support case, you must have completed the training linked to the Purchaser authorisation.

Support for system-related issues is handled by the system supplier Antirio.

Email: kommers [dot] support [at] antirio [dot] com (kommers[dot]support[at]antirio[dot]com)
Telephone: + 46 8 612 34 53

Other questions are handled by Purchasing and Procurement via the Division of Finances’ contact form.

Division of Finances’ contact form

Procurement below threshold with notice obligation: When you are to purchase goods or services for which the contract value is between SEK 700,000 and SEK 1,546,202 and no agreement currently exists.
Procurement over threshold with notice obligation: When you are to purchase goods or services for which the contract value exceeds SEK 1,546,202 and no agreement currently exists.
Call-off order: Purchase from a framework agreement.
Agreement catalogue: A searchable catalogue with information on how call-off orders from all university-wide agreements are to be done.
Direct award of contract: When there is no contract for the service/product and the value of the purchase is below the direct award threshold of SEK 700,000.
Individual procurement: When the service/product required by a specific organisation is not available under a framework agreement and procurement is carried out by the Division of Finances.
Renewed competition: A type of call-off order to be carried out for certain framework agreements which means that all framework agreement suppliers will have to submit a new tender for the specific product or service you need to order.
Purchasing: The entire process from need to termination of agreement: procurement, contract management call-off orders and orders under a framework agreement, delivery checks, follow-up, supplier negotiations and invoice management.
Framework agreement: An agreement with one or more suppliers that determines the terms and conditions of future orders for a specific period of time.
Threshold: The value set by the EU that regulates the way in which the procurement is to be carried out.

Contract readers are all the employees of the University, this role gives them reading rights in the common agreement catalogue.
The orderer is someone who regularly purchases from existing contracts and, if the head of department authorises it, conducts direct award of agreement procurements for amounts below SEK 100,000.
A buyer is someone who conducts direct award of contract procurements, purchases through renewed competition and works in the procurement module of Kommers.
The purchasing coordinator is the link between the Division of Finances and the purchasers and buyers in the organisation regarding purchasing issues.
Heads of department/equivalent are responsible for ensuring that their staff make correct purchases.

Contact

Support for Kommers

E-mail: kommers [dot] support [at] antirio [dot] com (kommers[dot]support[at]antirio[dot]com)

Phone: + 46 8 612 34 53

(Monday - Friday 8.00 - 16.00)

Related information

Purchasing Policy (PDF, 208 kB, new tab)