Purchasing and Procurement office

The Purchasing and Procurement (P&P) office supports the university´s functions in the whole purchasing process from need to payment, i.e. consulting, procurement pursuant to the Swedish Public Procurement Acts (LOU, LUK), contract management, call-off from framework agreements, e-orders/e-commerce, delivery control and invoice management. The office manages legal processes connected to procurement and agreement. Furthermore, the office pursues analyses of procurement on university and faculty level targeting cost-saving opportunities and compliance to law.

The P&P office is responsible for procurements and call-off orders over the threshold of approximately SEK 1,45 million. The institutions and sections are responsible for procurement activities under the threshold value, such as procurement below threshold with notice obligation, direct award of contract and call-off orders from framework agreements. The P&P office offers as a paid service the procurement activities in the interval of SEK 0,7- 1,45 million.

Use existing agreement

The first thing you should do is to check whether an agreement already exists. To do this, use our purchasing tool Lupin. Make purchases by placing call-off orders from an existing agreement.

Go directly to Lupin to see whether an agreement exists (in Swedish)

It is important that you consider that there are different types of contracts and that these are used in various ways.

Read more about how to make purchasing

If there is an existing agreement and you need to do a call-off order from an existing agreement over the threshold of SEK 1 456 476 you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process.

You find the procurement request form on this page

Calculate the contract value

If no agreement exists, it is the total cost of your purchase that will determine how you should proceed. There are several things to consider when calculating the contract value. For instance, the total cost is the determining factor, and you need to factor in the entire contract period.

Read more about how to calculate the contract value

Click the white boxes below to read more about the various purchasing procedures:

Direct award of contract

When you are about to purchase goods or services for which the contract value is below the threshold of SEK 700 000, and no contract currently exists, you shall make a direct award of contract.

Read more about direct award of contract

Procurement below threshold with notice obligation

When you are about to purchase goods or services for which the contract value is between SEK 700 000 and SEK 1 456 476 and no agreements currently exists, you shall do a procurement below threshold with notice obligation.

Read more about procurement below threshold with notice obligation

Contact Purchasing and Procurement office

When you are about to purchase goods or services for which the contract value exceeds the threshold of SEK 1 456 476, and no contract currently exists, you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process. The same applies you need to do a call-off order from an existing agreement over the threshold value.

Read more about procurement over threshold with notice obligation