Purchasing and procurement
Purchase of the goods and services needed to manage the business of Lund University shall be performed in a legally, commercial and efficient way. All the university´s needs and goals must be considered in the purchasing process and the purchases shall be performed with respect to the right quality, total cost and other conditions that are the most advantageous in the long run.
Purchasing and procurement supports the university´s functions in the whole purchasing process from need to payment, i.e. consulting, procurement (pursuant to the mandatory Swedish Public Procurement Act, 2016:1145 LOU), contract management, call-off from framework agreements, E-orders/E-commerce, delivery control and invoice management.
Make purchases by placing call-off orders from an existing agreement. If there is no agreement relevant for your intended purchase, you should instead initiate a procurement process.
The first thing you should do is to check whether an agreement already exists. To do this, use our purchasing tool Lupin. It is important that you consider that there are different types of contracts and that these are used in various ways.
Calculate the contract value
If no agreement exists, it is the total cost of your purchase that will determine how you should proceed. There are several things to consider when calculating the contract value. For instance, the total cost is the determining factor, and you need to factor in the entire contract period.
Direct award of contract
When you are about to purchase goods or services for which the contract value is below the threshold of SEK 534 890, and no contract currently exists, you shall make a direct award of contract.
When you are about to purchase goods or services for which the contract value is between SEK 534 890 and SEK 1 233 941 and no agreements currently exists, you shall do a simplified procurement.
When you are about to purchase goods or services for which the contract value exceeds the threshold of SEK 1 233 941, and no contract currently exists, you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process.
Training in purchasing and procurement
If you want to learn more about purchasing and procurement, there are courses you can take. Which course you can select depends on your prior knowledge. We offer two general basic courses, and one specialised course. We also offer a course in simplified procurement for those who have certain prior knowledge.
Purchasing and Procurement
221 00 Lund
+46 46 222 00 00
inkop [at] eken [dot] lu [dot] se