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Purchasing and procurement

Purchase of the goods and services needed to manage the business of Lund University shall be performed in a legally, commercial and efficient way. All the university´s needs and goals must be considered in the purchasing process and the purchases shall be performed with respect to the right quality, total cost and other conditions that are the most advantageous in the long run. 

Purchasing and Procurement office

The Purchasing and Procurement office supports the university´s functions in the whole purchasing process from need to payment, i.e. consulting, procurement (pursuant to the mandatory Swedish Public Procurement Act, 2016:1145 LOU), contract management, call-off from framework agreements, e-orders/e-commerce, delivery control and invoice management.

The Purchasing and Procurement office are responsible for procurements and call-off orders from an existing agreement over the threshold of SEK 1 456 476. The institutions are responsible for procurements under the threshold value, like procurement below threshold with notice obligation, direct award of contract and all call-off orders from an existing agreement under the threshold.

Use existing agreement

The first thing you should do is to check whether an agreement already exists. To do this, use our purchasing tool Lupin. Make purchases by placing call-off orders from an existing agreement.

Go directly to Lupin to see whether an agreement exists (in Swedish)

It is important that you consider that there are different types of contracts and that these are used in various ways.

Read more about purchasing

If there is an existing agreement and you need to do a call-off order from an existing agreement over the threshold of SEK 1 456 476 you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process.

You find the procurement request form on this page

Calculate the contract value

If no agreement exists, it is the total cost of your purchase that will determine how you should proceed. There are several things to consider when calculating the contract value. For instance, the total cost is the determining factor, and you need to factor in the entire contract period.

Read more about how to calculate the contract value

Click the white boxes below to read more about the various purchasing procedures:

Direct award of contract

When you are about to purchase goods or services for which the contract value is below the threshold of SEK 700 000, and no contract currently exists, you shall make a direct award of contract.

Read more about direct award of contract

Procurement below threshold with notice obligation

When you are about to purchase goods or services for which the contract value is between SEK 700 000 and SEK 1 456 476 and no agreements currently exists, you shall do a procurement below threshold with notice obligation.

Read more about procurement below threshold with notice obligation

Contact Purchasing and Procurement office

When you are about to purchase goods or services for which the contract value exceeds the threshold of SEK 1 456 476, and no contract currently exists, you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process. The same applies you need to do a call-off order from an existing agreement over the threshold value.

Read more about open procurement