Purchasing and procurement

På svenska

Purchase of the goods and services needed to manage the business of Lund University shall be performed in a legally, commercial and efficient way. All the university´s needs and goals must be considered in the purchasing process and the purchases shall be performed with respect to the right quality, total cost and other conditions that are the most advantageous in the long run.

Purchasing and Procurement office

The Purchasing and Procurement department supports the university´s functions in the whole purchasing process from need to payment, i.e.:

consulting
procurement pursuant to the Swedish Public Procurement Acts
legal processes connected to procurement and agreements
contract management
call-off from framework agreements
e-orders/e-commerce
purchase analysis

The department is responsible for procurements and call-off orders over the threshold of SEK 1 546 202 kronor.

Institutions and sections are responsible for procurement activities under the threshold value, such as procurement below threshold with notice obligation, direct award of contract and call-off orders from framework agreements.

The Purchasing and Procurement department carries out procurement and renewed competition in the range of SEK 700 000 to SEK 1 546 202 for MAX IV. Other functions can purchase the assignment as a paid service from the Purchasing and Procurement department.

Use existing agreement

The first thing you should do is to check whether an agreement already exists. To do this, use our purchasing tool Lupin. Make purchases by placing call-off orders from an existing agreement.

Go directly to Lupin to see whether an agreement exists (in Swedish)

It is important that you consider that there are different types of contracts and that these are used in various ways.

Calculate the contract value

If no agreement exists, it is the total cost of your purchase that will determine how you should proceed. There are several things to consider when calculating the contract value. For instance, the total cost is the determining factor, and you need to factor in the entire contract period.

Direct award of contract

When you are about to purchase goods or services for which the contract value is below the threshold of SEK 700 000, and no contract currently exists, you shall make a direct award of contract.

Procurement below threshold with notice obligation

When you are about to purchase goods or services for which the contract value is between SEK 700 000 and SEK 1 546 202 and no agreements currently exists, you shall do a procurement below threshold with notice obligation.

Contact Purchasing and Procurement office

When you are about to purchase goods or services for which the contract value exceeds the threshold of SEK 1 546 202, and no contract currently exists, you shall submit a procurement request to the Purchasing and Procurement office. A procurement officer will then assist you with the procurement process. The same applies you need to do a call-off order from an existing agreement over the threshold value.

Contact

Purchasing and Procurement

Sandgatan 5
223 50 Lund
Hämtställe: 31

Please contact us via our support form

Here you will find contact information for staff at the Purchasing and Procurement office