Dataset

Add a dataset by logging into LUCRIS and clicking the blue “Add Content” button. Then select Dataset. See below under “Which fields should I fill in and why?” for guidance.

When you are done, remember to save at the bottom!

• Click on "Add content"
• Select "Dataset" → "Import from Online Source"
• Click on "DataCite"
• Search! There are various metadata fields you can use to base your search on, such as DOI or author name (useful for uncommon names; for more common names, a combination of name + organization is more effective).
• Once you've found something, click "Import" and choose "Import and match".
• You’ll first be taken to a page showing how the system has matched individuals to Lund University. Feel free to remove any obvious mismatches here by using the minus sign next to the organization. You can click on the DOI to view the dataset at the source and see all metadata.
• Click "Import and review". Go through the information—anything missing? Do you need to add something? Would you like to enrich the record with subject keywords in Swedish or English? You can switch the input language using the flags in the upper left corner.
• People/Contributors are handled as in other LUCRIS forms. You can search for individuals, change them, edit affiliations (internal and external), and assign the role they had in creating the dataset.
• Data availability: The core data comes from the import source, but other settings/info such as access and license are not included. These must be entered manually.
• When you're done, click "Save" at the bottom, and the entry will be sent for validation to the reviewer assigned to your faculty.

Title of the dataset, the title is used when citing the dataset.

The description field is similar to the abstract field in research outputs and should provide a brief overview of the dataset’s content, origin, and potential uses.

Date and time of data collection. This field is non-repeatable, so only one time period can be specified. If data has been collected on multiple occasions, the first and last dates should be provided.

Any description of different time periods can be included as free text in the Description field.

This section lists the individuals who contributed to the dataset, including their role and affiliation at the time the dataset was created.

Be sure to specify the role each person had in the work. You can choose from the following: Creator, Owner, Contributor, Data Collector, Data Manager, Distributor, Editor, Funder, Producer, Rights Holder, Sponsor, Supervisor, Other.

The default setting is: Creator.
 

The managing organizational unit indicates which faculty or equivalent body reviews and validates the metadata in the registration. This information only determines who can edit the content and is not displayed in the Research Portal.

It is automatically assigned based on the affiliation in LUCAT of the person registering the entry.

Specify where a dataset is available, such as through a link or DOI, from a publisher, a file 
location, or a physical location, or a combination of these. Availability date must be 
provided.

Currently, the Research Portal only supports images for projects and person profiles, so you cannot add images to datasets at this time.

Here you specify the dataset’s access level — whether it is open for others to download/use, subject to certain restrictions/ embargo, or completely closed.

To reduce dependency on individuals and the risk of broken contact links when people change positions, a generic email address for the Research Data Unit will be displayed on all datasets in the Research Portal.

Enter the data’s date range (e.g., 1850–1905). Only years in the common era (A.D.) are allowed; dates before year 1, such as 500 B.C., are invalid.

Location or area where the data was collected. This is a free-text field where you can enter multiple locations consecutively within the same field.

You also have the option to add a geospatial point or a geospatial polygon.
 

 As a researcher, you can add your datasets either manually by completing the form or by importing from DataCite.

Once you have submitted information about a dataset in LUCRIS, it is sent—just like research output—for review by someone appointed by your faculty to assess the metadata. As soon as the review is complete, the dataset will appear in the Research Portal.

LUCRIS is not a repository for datasets; instead, they should be uploaded to a suitable database. You can then link to it and create connections in LUCRIS to the various outputs or activities where the dataset was created and/or used.

Contact LUCRIS support to get help with deleting a dataset in LUCRIS.

No, you cannot add datasets that do not have at least one person affiliated with Lund University.

DataCite is a platform that aggregates datasets and metadata from various repositories, making it possible to search for and import datasets directly into LUCRIS.